Responsibilities

For Award Recipients

  • Upload a signed copy of the Award Certification Form and Consent Form via this web form by April 25, 2021.
  • Complete Direct Deposit information on Minerva by April 25, 2021.
  • Attend ARIA Introductory Information session via Zoom: May 11, 10:00am Eastern Time. Register here. 
  • Participate in ARIA Library Research Workshops: Preparing for a Research Assistantship on June 3, 2:30-4:30pm. Zoom link will be shared with ARIA students. In the 90-minute workshop, students will:
    • Become aware of how library services are functioning during the pandemic
    • Develop advanced library research skills, including advanced search skills and citation management
    • Learn about library resources they may not have been aware of
    • Have the opportunity to connect and collaborate with other ARIA recipients
    • Understand the scholarly publication process & environment
    • Learn about open access and research impact metrics
    • Learn how to disseminate their research
    • Learn the value and the basic principles of research data management
  • ARIA recipients are required to submit a Facebook post about their internship by June 11, 2021. Please provide us with a short description of your current research status and/or results (100 words max) with a photo accompanying it. Send to aio [at] mcgill.ca
  • ARIA recipients are encouraged to attend the Coffee Meeting on June 22, 2021, 10:00-11:00am Eastern Time. 
  • ARIA recipients must submit a final report at the end of their internship by August 22, 2021 via this web form.
  • ARIA recipients are required to submit a research poster in electronic format by August 22, 2021 via this web form. 
  • ARIA students are asked to participate in the Annual Undergraduate Poster Presentation and Research Event on September 26, 2021. Time TBC. 
  • If applicable, submit a thank you card to the donor supporting your ARIA project via this web form (you will be notified in a separate email).

  • For more information about ARIA responsibilities, consult PDF: PDF icon ARIA Introduction Workshop 2020

Award Disbursements

Four disbursements will be issued between end of May and end of August. The Arts Internship Office will process May and June disbursements, departments will process July and August disbursements.

Direct Deposit Instructions by April 25th, 2021.

All awards are issued through direct deposit to your Canadian bank account. All award recipients must have a bank account in Canada. In order to process you must fill in your banking information and your Canadian Social Insurance Number (SIN) on Minerva. Please follow the 2 steps below. Please ensure your address and contact information are up to date in Minerva.

Note: For international students who do not have a Canadian Social Insurance Number (SIN), please only complete step one. All other students must have a Social Insurance Number.

  • Step 1 - Access the Banking Information form on Minerva under:
    • Student Menu >> Student Accounts Menu >> Direct Deposit Bank Account and enter the information under Student-related bank account information.
  • Step 2 – for Canadian students: Access the Social Insurance Number form on Minerva under:
    • Student Menu >> Student Accounts Menu >> Student Tax Menu >> Social Insurance Number (SIN)

Final Report

ARIA recipients submit a final report at the end of the ARIA internship by August 22, 2021 via this web form.

Report Outline (750 words)

Format it in 12pt, Times New Roman, line breaks between paragraphs, single spaced and 1in margins. Must be submitted as Word Documents, (No PDFs):

  • A short outline of your ARIA research project
  • Tell the reader why you were interested in an ARIA project
  • What were your learning objectives?
  • What were some of the highlights? Give some examples.
  • What were some of the challenges that you encountered? How did you overcome them?
  • How do you think ARIA has or will shape your future career and education path?
  • If applicable, please thank the donor who funded your Award. Your report will be sent to your donor in appreciation of her / his contribution.

Digital photo

Please include one photo that represents your research experience and corresponding caption at the end of your final report in Word document.

Captions are necessary to provide context and name people in the photos. Captions should be no more than 75 characters long and in the following format:

E.g. “Jane Smith during her internship at the UN World Food Programme office in Panama City.”

The photos are meant to represent your internship experience and work-place (Photos should be of you working during your internship and should not include any children).

The photos are used in AIO publications (including online) to help inform McGill students, professors and award donors about the valuable work that students do during their internships.

NOTE: Please also attach the photos as JPGs to the email.

Poster Guidelines

Basic Requirements

  • Posters/displays should be of 48 inches wide and 36 inches tall. Orientation: horizontal. 
  • The top of the poster should indicate the title, first and last name of author(s), and your program (e.g. BA English). You should acknowledge your supervisor and anyone else who contributed to the research.
  • Only electronic format is required. The Arts Internship Office will print the hardcopy for students. 

Technical Recommendations

  • The easiest way to create posters is by using a single MS Power Point slide set at the size to which the poster will be printed (use Page Setup to set the size).
  • When printing your file, save it in both ppt (PowerPoint) and pdf format and send both files to McGill Printing Services and Arts Internship Office.
  • Use solid colour backgrounds, no gradients.

Formatting Recommendations

  • Use a large, legible font.
  • Consider using graphs rather than tables.
  • Present small bites of information rather than lengthy narratives.
  • Numbered or bulleted lists can be a concise and effective way to convey a series of points.

Please see examples of 2018 posters.

File aria_posters_2019.pptx

Thank You Cards

Many of the awards are provided thanks to gifts made by McGill Alumni. Award recipients will be notified in the coming weeks with information on how to address thank you cards to their donors.

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