Academic Credit

Introduction

Arts Internships allow undergraduate and graduate students to obtain practical experience in their field prior to graduation. Students who pursue approved internships may also gain up to 3 credits towards their degree upon the completion of a major topical paper. Arts internships require a minimum of 150 hours of work with an approved host institution or organization and are generally 8-12 weeks in duration. Upon completion of the internship, the student who wishes to gain academic credit must submit a major topical paper that discusses an aspect of their internship from an academic perspective. Normally, the internship takes place in one semester and the internship course takes place in the following semester. Please note: the academic requirements may vary between departments and programs.

The vast majority of departments and programs in the faculty offer an Internship Course. These courses are only open to students in good standing who have completed 30 credits of a 90 credit program or 45 credits of a 96-120 credit program. A minimum CGPA of 2.7 and Departmental approval are required. Please note that some departments have different or additional requirements and these courses may not always fulfill program requirements for seminar or 400-level courses.

Students may gain 3 credits (per internship/per organization) upon the completion of an internship course. Students may not take more than 6 credits of internship courses toward the completion of their B.A or B.A & B. Sc. Degree requirements.

What is an internship?

An internship is a short-term, hands-on, supervised work experience with a professional organization. It provides the student with an invaluable opportunity to apply the skills and knowledge acquired in the classroom to real world problems and enables the student to broaden his or her understanding of the field.

An internship is more than a part-time job or volunteer experience; it includes:

  • Specific learning objectives designed to increase the student’s knowledge
  • Training to hone existing skills and develop additional ones
  • Supervision to guide and mentor the intern

Through their internship, the student is able both to expand their horizons and to engage in a meaningful collaboration with their corporate or community organization for their mutual benefit.

Please note that internship hours during the fall and winter semester is normally 150 hours, 10-15 hours per week (maximum of 20 hours). Students who choose to do an internship during fall/winter semester, are encouraged to meet with an Arts Advisor prior to start of internship, in order to help better plan academic terms and ensure the internship does not interfere with your academic study.

Approval from the Arts Internship Office is required before start of internship. No retroactive approval is accepted. To schedule an appointment with Arts Internship Office, please write to aio [at] mcgill.ca

Departmental Internship Course Available

Internship course credit is available for students in a number of departments in the Faculty of Arts. Please refer to the list in the left hand menu to see if your department offers the internship course and to review the requirements.

Steps to Getting Approval for Internship Credit

Once you have secured an internship position, complete the steps below if you wish to obtain internship course credit. Please use this web form to submit your documents to the Arts Internship Office. 

Please note: All steps should be completed well in advance of the beginning of your internship. No approval will be granted after you have started your internship.

  1. Obtain a written confirmation of your internship from your host organization (letter or e-mail). This should briefly outline your duties as an intern,the learning goals and outcomes of the internship and the duration of your internship.
  2. Confirm that your department or program has an internship course and familiarize yourself with their requirements and deadlines for receiving internship course credit. See side menu for list of programs.
  3. Begin looking for a McGill professor in your department to act as your academic supervisor who will agree to supervise the academic component of the internship course credit. Discuss possible research topics related to your internship. Tip: It can be beneficial to get to know the research and teaching interests of the professors in your program. Professors' interests are often listed on departmental websites.
  4. With your academic supervisor, fill out the Faculty of Arts Internship for Academic Credit Form on this page (Resources->Forms).
  5. If your Internship Course research will involve human subject research, please discuss this with your supervisor and review McGill's Research Ethics Requirements [.pdf].
  6. Read the Handbook for Faculty of Arts Interns to familiarize yourself with your responsibilities as an intern receiving credit on this page (Resources->Handbook)
  7. If your internship is outside of Canada, you are required to attend the University-Wide Pre-Departure Information Session. See here for more information and to register.
  8. Use this web form to submit your documents to the Arts Internship Offices. All documents can be found on this page (Resources->Forms). *Please visit our Covid-19 FAQ page for the latest updates and make sure your internship is eligible for credits. 
  9. Students interning outside of Montreal must complete the University-Related Travel Activity Registry on Minerva. This form will be created by the Arts Internship Office and you will receive an e-mail notification once it is ready.
  10. Complete your University-related travel registry form on Minerva.
  11. The AIO will review your internship and sign the Internship Credit Approval Form.
  12. Pick up your Credit Approval Form from the AIO.
  13. Receive departmental approval by having your program’s Internship Advisor and/or Department Chair sign the form. See the list of program/departmental advisers.
  14. Bring your completed Internship credit approval form to your program’s administrative office. You will be given a permit override that will allow you to register for the internship course.
  15. Register for the internship credit course on Minerva. The course is normally taken in the semester following the internship.

Travel Warnings

McGill encourages students to include an international educational experience as part of their studies. However, the University will not approve student travel to all countries or regions of countries, as the safety of students is of primary importance. In planning a University-related international travel activity, staff members and students are to consider the nature of the activity, the associated risks and the location, specifically consulting travel warnings and reports issued by the Global Affairs Canada (GAC), listed here. A travel warning is official advice concerning travel to a country or specific regions of a country, based on an overall assessment of the security risk and expressed in terms of the following four levels:

  1. Exercise normal security precautions
  2. Exercise high degree of caution
  3. Avoid non-essential travel
  4. Avoid all travel

University-related activity will not be approved in locations for which GAC has issued a level 3 or 4 warning. University-related courses, conferences and other activities undertaken in these locations will not receive McGill credit or recognition.

For more information see: McGill Abroad Registry and McGill Travel Tips.

During your Internship

The AIO recommends that, during your internship, you keep a log noting the tasks and responsibilities you are given as an intern. Keep track of skills you’re gaining as well as what questions you may have along the way. This will assist you in reflecting on your internship when it comes time to completing your academic requirements for credit and may provide you inspiration for your research. Further, keep a file containing copies of materials and projects you have worked on during your internship. Some departments require that these are submitted as part of your internship course evaluation.

This is also a good time to review your responsibilities to the Arts Internship Office as outlined on this page

After your Internship

In the semester following your internship, you must complete the academic requirements set by your department or program for receiving academic credit. This will include your major research paper and may include the submission of additional assignments or materials. These materials should be submitted to your academic supervisor. At the end of the semester, your academic supervisor will submit your grade either directly on Minerva or to your program’s administrative office.

Early in the semester, meet with your academic supervisor to review the requirements of your program’s internship credit course and set a timeline for the completion of your assignments. It is your responsibility to ensure that your work is completed and submitted to your supervisor in time for them to grade your work and submit your grades before the end of the semester.

Internships and your BA Degree

Summer Internships

Most students complete internships over the summer.

Internships during the Fall and/or Winter term

Some students opt to complete an internship during the fall or winter semester. The internships are part-time, normally 10-15 hours per week. Please note if you are applying to the Science Industrial Practicum it must be full-time. 

Students who complete an internship during a regular term (fall and/or winter), may apply for a Leave of Absence for that term.

Information for International Students in the Faculty of Arts including the Major Concentration in Computer Science, Mathematics, or Software Engineering

International Students are not eligible to complete a full-time internship in Canada during the fall or winter terms. International students are eligible to intern a maximum of 20 hours per week during the fall and winter academic terms and full-time during regular scheduled breaks, such as the summer. To do that, students must maintain full-time registration status (12 or more credits) during fall and winter terms. For further information on the eligibility requirements to work in Canada as an international student, please consult International Student Services website.

If you are completing one of the above Major Concentrations as part of your BA degree, the option of Major Concentration Computer Science/Mathematics/Software Engineering – the Internship Year in Science is not available to you. Since an internship is not an integral part of the BA degree and therefore cannot displayed as such on your transcript.

Information for Non-International Students in the Faculty of Arts including the Major Concentration in Computer Science, Mathematics, or Software Engineering

For non-international students in the Faculty of Arts – majoring in Environment, Computer Science, Geography, Mathematics and Psychology, the Industrial Practicum option is available to students during the fall and winter terms. Therefore, Arts students majoring in the above mentioned majors are eligible to apply for the FSCI 200 or 300 during the fall or winter terms. Internship must be paid, full time and at least 12 weeks. Job offer would need to be forwarded to the Internships office for validation.

The student needs to register the summer internship at https://www.mcgill.ca/science/internshipform.

For more information, please read through this document. The Students in the Faculty of Arts do not have access to the Internship Year in Science, this is only open to B.Sc. students.

Leave of Absence

Taking a semester off (fall or/and winter) to complete an internship for credit/or non-credit

Important information for students who wish to complete an internship during the fall and/or winter term and will not be able to take classes during that term.

Students can apply for a Leave of Absence (LoA) to complete an internship during a regular term as long as they are returning to McGill following completion of the internship to complete their degree. 

The request needs to be made before the end of the web-withdrawal with refund deadline of the term the student wants to take off  (See https://www.mcgill.ca/importantdates/key-dates). A Leave of Absence cannot be granted retro-actively.

Requesting a Leave of Absence

Procedures:

Regulations:

Post-Secondary Co-op/Internship Program

What is a Post-Secondary Co-op or Internship Program? The Co-operative Education and Internship Program (Co-op/Internship) is the primary vehicle through which federal organizations can recruit post-secondary students for a four-month work term. An internship is a supervised, on-the-job training assignment designed to give students the skills and knowledge required for entry into a trade or profession.

The following departments in the Faculty of Arts are approved PSC programs: African Studies; Anthropology; Canadian Studies; East Asian Studies; Economics; English; Gender; Sexuality, Feminist and Social Justice Studies; German Studies; Hispanic Studies; History; Italian Studies; North American Studies; Political Science; Russian and Slavic Studies; Sociology.

Eligibility:

  • Must be a McGill full-time undergraduate or graduate student, returning to their current registered faculty in the semester following the internship
  • Must receive academic credit for the internship
  • Must meet all eligibility of the host organization

For more information regarding student eligibility, click here.

Students must receive approval to participate in a PSC-approved internship program. For questions regarding specific student eligibility, email aio [at] mcgill.ca (the Arts Internship Office).

Back to top