Grading and Grade Submission Deadlines

with no final exam
with final exam (for graduating students)
with final exam (for non-graduating students)

        
One week after lectures end in April
One week after date of exam
Two weeks after date of exam

University deadline: May 8, 2023

Grades of K for Fall courses

for graduating students in February (Fall expected term of graduation)

April 30

January 30

Note: grades must be submitted by the above deadlines, or they will be replaced with grades of KF

Grades of K for Winter courses and courses spanning Fall & Winter

for graduating students in June (Winter expected term of graduation)

July 30

April 30

Note: grades must be submitted by the above deadlines, or they will be replaced with grades of KF

Grades of K for Summer courses

for graduating students in November (Summer expected term of graduation)

November 30

September 30

Note: grades must be submitted by the above deadlines, or they will be replaced with grades of KF

A

4.0

85 – 100%

A-

3.7

80 – 84%

B+

3.3

75 – 79%

B

3.0

70 – 74%

B-

2.7

65 – 69%

C+

2.3

60 – 64%

C

2.0

55 – 59%

Required and complementary program courses must be completed with a grade of C or better

D

1.0

50 – 54%

Courses completed with a grade of D can only be used as elective courses.

If a student repeats a course completed previously with a grade of D, no additional credit will be granted; however, both grades will be calculated into the GPA.

F (Fail)

0

1. – 49%

J

Counts as 0 in the GPA calculation.

A grade of J (incomplete) is submitted when the student did not write the final exam or did not submit a large portion of the required course work. A “J” will count as 0 in the GPA calculation.

K

A grade of K is submitted if a student has requested and been granted an extension on course work. 

A K can be approved or refused by the course instructor. Instructors should outline their policy on granting extensions on the course syllabus and students with similar extenuating circumstances must be treated equally. Students can be required to submit supporting documentation.

Per the grade-submission deadlines listed above, a K in a Fall term course must be cleared by the end of April; a K in a Winter term course must be cleared by the end of July; a K in a Summer term course must be cleared by the end of November. If a final grade is not submitted by the deadline, the K will be replaced with a KF (see below). A course instructor can request that the outstanding work be submitted prior to these deadlines. A grade of K will remain on the unofficial Minerva transcript even after a final grade has been entered; however, it will not appear on the official transcript. Instructors are not authorized to provide extensions beyond the posted deadlines.

KF

Counts as 0 in the GPA calculation.

If a final grade has not been submitted by the K deadlines above, the K will automatically be changed to a KF (will count as a failure). A course instructor can request that the outstanding work be submitted prior to these deadlines. A KF is a failed course, it will count as 0 in the GPA calculation.

KE

If the course work cannot be submitted by the above “K” deadlines due to continued extenuating circumstances, a further extension may be requested to the Associate Dean Student Affairs, based on extenuating circumstances. This further extension would be for a single term. Therefore: A KE in a Fall term course must be cleared by the end of July; a KE in a Winter term course must be cleared by the end of November; a KE in a Summer term course must be cleared by the end of April. If the KE is not cleared by the aforementioned deadlines, a KF will be imposed.

To request a further extension for course work (grade of KE) beyond the K extension, the student may send this - along with a plan for completion - to both the course instructor and the Associate Dean (Student Affairs), Faculty of Arts OASIS. Instructors can confirm their approval by emailing assistant-adstudents.arts [at] mcgill.ca. The student must email their request for an extension to the same email address and provide supporting documents when appropriate (in cases of medical or family affliction) before the grade submission deadline for the K. Instructors are not authorized to approve KE grades, nor can they provide extensions beyond the posted deadlines.

L

A grade of L appears on the advising transcript if a student has been approved for a deferred exam. The request for an exam deferral is submitted through Minerva and will be assessed/approved/refused by Service Point. If approved, the grade of J submitted by the instructor for students who did not write the final exams, will be replaced with a grade of L, which has no impact on the GPA until the deferred exam has been written and a final grade been entered.

• Students must apply for an official exam deferral through Minerva for all exams listed on the exam schedule issued by the Exam Office, including take-home exams.
• A grade of L will remain on the unofficial student transcript but will not appear on the official transcript once the deferred exam has been written and a final grade has been submitted.

The weight of the deferred exam is identical to the original final exam; grades received in the other components will be carried forward.

WL

A grade of WL is given if a student has requested and been approved for a withdrawal from the deferred exam and the course. The request is reviewed by Service Point.

W

A grade of W appears on the transcript if the student has withdrawn from a course after the course change (add/drop) period. After the web-withdrawal deadline, a late W must be requested by the student. The request will be assessed by Service Point. A grade of W has no impact on the GPA.

NR

This means that a final grade has not been recorded.

NA

This grade means that there is a pending disciplinary issue pertaining to the course. Once the disciplinary issue has been resolved, the N/A grade will be replaced by a final grade. A grade of N/A has no impact on the GPA.