Requirements - Clinical Studies

STUDENT PORTAL

Please note that our Student Portal is now available. To access, please click HERE.

IMPORTANT: Multiple documents must be integrated into ONE (1) PDF file for upload.

The application will be unavailable every evening from 10:00 PM to 11:00 PM, for maintenance.

 

Notes for applicants: Applicants are strongly encouraged to begin obtaining the required immunizations in January, as this process can take up to six months. Students who have accepted their offer of admission must upload the completed immunization form directly to the Student Wellness Hub, by June 15th. The immunization form can be found here; for information on this program requirement, please review this webpage and contact us for any questions. Students who have not completed the required immunizations by the deadline will not be permitted to register for the upcoming academic year.

 

Notes for newly admitted International students: You have been admitted to a program that includes a mandatory practical work component (such as a co-op, placement or stage). Accordingly, if you are not a citizen or permanent resident of Canada and, whether or not you will be paid, you must obtain a “coop work permit” in addition to your study permit.  Please see McGill’s International Student Services website for details: https://www.mcgill.ca/internationalstudents/

You will need to obtain the “co-op” work permit before you begin your clinical studies and clinical internship. In order to apply for the “co-op” work permit, you will need written confirmation that your program includes a mandatory practical work component. In order to obtain a letter that confirms that you have a mandatory practical work component, contact either undergraduate.nursing [at] mcgill.ca or graduate.nursing [at] mcgill.ca.

You will accompany the letter with your letter of offer of admission when applying for the Work Coop Permit. You will also need to submit a Medical Exam with your application. Detailed instructions can be found on the McGill’s International Student Services’ website at: https://www.mcgill.ca/internationalstudents/work/co-op-internship-work-permit

Students applying for the co-op work permit must include the "International Student Letter" in addition to their acceptance letter into their program at McGill.  To obtain a copy of this letter, please contact undergraduate.nursing [at] mcgill.ca or  graduate.nursing [at] mcgill.ca

Clinical studies

For all students newly admitted to or enrolled in the B.Sc.(N.), BNI, or M.Sc.(A.)– all concentrations: The Ingram School of Nursing emphasizes an integrated approach to nursing education with theoretical courses provided to inform clinical practice and clinical practice informing theoretical content. Because of the strict requirements that must be met prior to entry into the clinical settings, it is important that students read the Clinical Studies section in the Ingram School of Nursing Faculty and Student Handbook and the items below.

Pre-Clinical Requirements:

Several of the pre-clinical requirements must be organized before your arrival. See the timeline below. It is your responsibility to ensure that all documentation is submitted by the deadline. 

 

PRE-CLINICAL: RequirementS

Description

Deadline

 

Document(S) Needed

 

BScN

BNI

MScA - Nursing 

MScA - Advanced Nursing 

MScA - NP and GR Dip NP

 
Faculty of Medicine Code of Conduct To meet health care professional program requirements. August 15th August 15th August 15th -QY August 15th  May 8

As a newly admitted student to one of our professional programs, it is important that you read the Faculty of Medicine’s Code of Conduct, one of the essential references and foundational documents for your Nursing studies. The Code of Conduct can be found at https://www.mcgill.ca/medicine/about/our-vision-mission-values/code-conduct

Print the document. On the last page, write your Lastname/Firstname, McGill ID number, the date and your handwritten signature. Scan these pages to one single pdf for upload to the Student Portal.
PERM Code To meet OIIQ registration requirements  Aug 15

Aug 15

Aug 15

Aug 15

May 8

To be submitted by student at Service Point, as per Registrar's requirements. See https://www.mcgill.ca/legaldocuments/ for more details.

If you are a continuing student, this perm code will appear on your McGill advising transcript. Verify if it is there, if it is not, then follow up as indicated above. There is no document to upload.

OIIQ Registration 

To meet legal requirements
of public protection

Sept 1st U1

Feb 1 U2 (following your first term of study)

Sept 1st QY

Sept 1st Y1

May 8

OIIQ Student Registration Permit

Submit your application through the OIIQ, at a cost of $224.20, non-refundable and subject to change without prior notice. 

Please note that you should only submit the application once you receive an e-mail notification from the OIIQ (sometime in August).


Once you receive your student registration permit from the OIIQ, upload it (as "OIIQ registration") on the student portal. Read below for more details
 

OR

Please upload a print screen (saved in PDF format) of the OIIQ confirmation page: https://www.oiiq.org/en/verify-right-to-practice

Students who have passed their OIIQ exams but are missing their OQLF must upload one (1) PDF of both their CEPI license and the letter from the OIIQ (attesting to them having successfully passed their OIIQ exam and pending their OQLF)

Autorisation de Stage (applies to GR DIPL NPs only)

To meet legal requirements within the NP program for public protection and patient access.

        April 1st

Upload the image of your Autorisation de Stage once received.

Signed HSPnet
Consent form

To upload students names
and emails into the clinical
placement system HSPnet
to manage and track their
placements

August 15th U1

Jan 15 U2

August 15th  QY

August 15th  Y1

May 8

Signed HSPnet Consent form,
see below for details.

Co-op work permit International students must obtain a “coop work permit” in addition to your study permit.  August 15th U1 n/a August 15th  August 15th  n/a

You will need to obtain the “co-op” work permit before you begin your clinical studies and clinical internship. In order to apply for the “co-op” work permit, you will need written confirmation that your program includes a mandatory practical work component. In order to obtain a letter that confirms that you have a mandatory practical work component, contact either undergraduate.nursing [at] mcgill.ca or graduate.nursing [at] mcgill.ca.

You will accompany the letter with your letter of offer of admission when applying for the Work Coop Permit. You will also need to submit a Medical Exam with your application.

Detailed instructions can be found on the McGill’s International Student Services’ website at: https://www.mcgill.ca/internationalstudents/work/co-op-internship-work-permit

 

The Work Coop Permit must list McGill University as the employer and must include the following statement in the "remarks":

  • "Only for work forming an essential/integral part of the course as per McGill University." 

A Work Coop Permit with the following "condition" will be rejected as it is not valid for participation in clinical courses:

  • "Not permitted (excluded) from working in a health care field"

Immunization

As per the McGill
Student Wellness Hub (SWH)
protocol to protect
student, public, and
to meet requirements
of clinical agencies

June 15 (prior to first term of study)

June 15 (prior to first term of study)

June 15 (prior to first term of study) June 15 (prior to first term of study) June 15 (prior to first term of study)

Students must complete all these steps by the deadline stated:

  • Access the Ingram School of Nursing immunization form from the SWH website
  • Have the form completed by a medical professional;
  • Open a file at the SWH
  • Submit all immunization documentation to the SWH using their document submission platform
  • NSAO will receive notification of your status ("COMPLETE" or "INCOMPLETE") directly from SWH a few days following your receipt of the SWH email and we will update the Nursing Portal accordingly.

Flu Vaccine

Annual Flu Vaccine

November 10th (annually)

November 10th (annually) November 10th (annually) November 10th (annually) November 10th (annually)

Proof of flu vaccine as the administering institution (private clinic, CLSC, hospital) has provided. In cases where no proof was provided, please complete and upload this Influenza Vaccination Attestation Form.

COVID-19 Vaccine (2 doses) COVID-19 (2 doses) August 20 (prior to first term of study) August 20 (prior to first term of study) August 20 (prior to first term of study) August 20 (prior to first term of study) August 20 (prior to first term of study)

Proof of COVID-19 vaccine (2 doses) as the administering institution has provided.

Students must be vaccinated with Government of Canada approved vaccines. 

Upload each dose separately (COV1 and COV2).

_____________________________________________

For students who have contracted COVID-19, currently, one dose of a Government of Canada approved COVID-19 vaccine are required; therefore, you are required to upload proof of a confirmed COVID-19 diagnosis as well as your proof of vaccination.

Note: Current recommendations for people who have had COVID-19 are available on this website: https://www.quebec.ca/en/health/advice-and-prevention/vaccination/covid-19-vaccine#c88272.

Mask Fitting 

 

Fitting with N-95  Mask - McGill.  To protect against air-borne illnesses.

See instructions See instructions See instructions See instructions See instructions

Mask-fit testing instructions can vary between clinical sites. It is essential for students to review the site-specific onboarding materials when available in HSPnet and to adhere to the designated mask-fit testing procedures, as provided.

Any mask-fit testing guidelines received from the clinical partners are communicated to the students via email or myCourses once placements are confirmed.

It is the students’ responsibility to promptly schedule mask-fit testing as soon as the scheduling information is received.

It is strongly recommended that students who are employed within a healthcare institution have the mask-fit testing completed with their employer before the start of the clinical placements.

Mask fitting is required every two years.

Upload the proof of Mask-fitting (card) or in cases where no proof was provided, please complete and upload the PDF icon mask_fit_attestation_form.pdf 

Declaration of blood-borne infection(s)

Students who are
seropositive for
Hepatitis B, C, HIV
and/or any other
blood-borne pathogens
must notify their
Program Director

Prior to clinical
studies as required

Prior to clinical studies as required

Prior to clinical studies as required

Prior to clinical
studies as required

Prior to clinical
studies as required

 

CPR (BLS Provider Course or BLS Blended 120) Certification 

CPR Certification:

  • Basic Life Support (BLS) Provider Course; OR
  • Basic Life Support (BLS) Blended 120

Jan 1 U1

Feb 1 U2

Sept 1st QY

Sept 1st Y1

April 1st 

CPR Certification Card (see below for NPR if you are an NP Neonatology student).

Course provided by the Heart and Stroke Foundation (Canada) or the Canadian Red Cross.

BLS provider course = Dispensateur de SIR (Soins immédiats en réanimation)

BLS blended provider course = Formation hybride en SIR pour dispensateur

Neonataology Resuscitation Program (NPR) Certification NRP for all NP Neonatology students, regardless of level of study Not Applicable Not Applicable Not Applicable Not Applicable April 30th   NPR Certification Card – students should upload this as the CPR requirement – combining both documents into a single pdf file.
Pediatric Advanced Life Support (PALS PALS for all NP Pediatric students, regardless of level of study Not Applicable Not Applicable Not Applicable Not Applicable April 30th  PALS Certification Card – students should upload this as the CPR requirement – combining both documents into a single pdf file.

Preferred name

Required for name tag purposes

Aug 15

Aug 15

Aug 15

Aug 15

May 1

Log on to Minerva: Personal, name change, verify and update your preferred name. If your legal name is your preferred name, please leave preferred name box blank.

Professional appearance

 

Name tags to meet legal requirements.

Sept 15 U1

Sept 15 U2

Sept 15 QY

Sept 15 Y1

May 15

Must be registered in the following courses according to your program of study:

- NUR1 222 (BScN students only)
- NUR1 338 (BNI students only)
- NUR2 510 (Qualifying Year students only)

Name tags are distributed at Nursing Professionalism Event

ISoN uniform/uniform
for clinical studies 

Sept 15 U1

Feb 1 U2

Sept 15 QY

Sept 15 Y1

Not applicable

Available at the McGill Le James Bookstore.

IN-CLINICAL and LAB REQUIREMENTS

IF REQUIRED AND DEPENDING ON THE PLACEMENT SITE, STUDENTS WILL BE PROMPTED TO SUBMIT ONE OR MORE OF THE BELOW REQUIREMENTS (EXCEPT #2)

DURING CLINICAL: REQUIREMENTS

DESCRIPTION

DEADLINE  

DOCUMENT(S) NEEDED

1- Health Assessment Equipment 

Required equipment to
enable health assessment 
(e.g., stethoscope,
pocket flashlight)

Sept 15 U1**

Sept 15 U2 **

 

Sept 15 QY **

Not applicable

No Document 
- Required Purchase

** Students will be
informed of details by
their nursing lab professor

2 - Exposure – Blood/Body Fluids/Injury 

Percutaneous exposure
to body substances or
any other injury places
students at risk and
requires investigation,
reporting, and follow-up

Within 48 hours
must notify NSAO

Within 48 hours
must notify NSAO

Within 48 hours
must notify NSAO

Within 48 hours
must notify NSAO

Within 48 hours
must notify NSAO

Completed CSST form

3 - Clinical site requirements 

Additional requirements
determined by the specific clinical site
(e.g. hand hygiene, criminal background check
IT training, etc.)

As required

As required

As required

As required

As required

Information available on HSPnet.

OIIQ student registration – additional information

Please review the following information carefully:

  • The OIIQ website advises to submit the application with all supporting documents and processing only when students receive an e-mail notification from the OIIQ. This email notification goes out when the educational institution provides the OIIQ with a list of new students. We anticipate Enrolment Services to submit the first report of "registered" students in mid-August.
  • In order for this report to be accurate and not result in errors, students must:
    • Update their Quebec mailing address and phone/cell number in MINERVA
    • Ensure that all legal documents (https://www.mcgill.ca/legaldocuments/#when ) are in place with Enrolment Services for the Perm Code creation or verification of an existing code.
  • OIIQ Registration Certificate (Certificat d’immatriculation): According to the OIIQ web site, students should receive their Certificate by e-mail within two weeks upon receipt of the application form and supporting documents/application fee.

Reminder:  Students are required to upload a copy of their OIIQ Registration Certificate via our nursing Portal upon receipt of this document.

Consent for release of personal information for clinical placements (HSPnet)

The Ingram School of Nursing uses a web-based application called Health Sciences Placement Network (HSPnet) to coordinate clinical placements. HSPnet is a secure web-enabled application developed and managed by the BC Academic Health Council on behalf of its partners in several jurisdictions across Canada. The HSPnet database contains information about students in clinical placements within health agencies. Students must authorize their educational unit to use and disclose their personal information (name, student profile) and to use (but not disclose) their personal health information via HSPnet for the purpose of locating and coordinating placements as required for their educational program.

Students should read the Identified Purposes and Handling of Personal Information / Traitement des renseignements personnels document to understand what kind of personal information will be kept and sent where.

Students should then read through the Student Consent FormFormulaire de consentement, complete all pertinent information (the name of your degree program), add your handwritten signature, and upload the signed consent form via the Student PortalPlease note that the Clinical Placements Office must have a signed consent form for each new student entering clinical. Failure to provide a signed consent will delay entry into the clinical site, and consequently delay completion of nursing studies.

French Language Courses

For students who lack proficiency in French, it is recommended that they take French as a Second Language course prior to, or early in, the program. Working knowledge of French is essential when working in the clinical sites throughout the province of Quebec.

The Ingram School of Nursing offers ‘beginner’ and ‘intermediate’ level French language workshops specific to Nursing students. These workshops are free and offered throughout each semester to interested students. Certain courses provide ‘visual translation’ of material presented on slides in class (key English terms have French word appearing adjacent so as to facilitate acquiring medical vocabulary). For more information on these workshops, please contact the Nursing Peer Mentorship Program (NPMP) at npmp.nursing [at] mcgill.ca.

Other resources:

  • "The McGill French Language Centre offers credit and non-credit French courses including 3 designed for Health Sciences students Placement tests are required. Visit the French Language Centre for more information." 
  • Dawson College offers a French Language course specifically for health professionals
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