Vacation policy

 1. Scope

This policy applies to all regular full-time and part-time non-academic staff.

2. Policy

2.1 Employees with less than one (1) year of service of as of May 31 will be granted paid vacation at the rate of one quarter (1/4) of a week for each complete month of service as of that date.

2.2 Employees with one (1) or more years of service as of May 31 will be granted paid vacation in accordance with the following schedule:

2.3 Sessional and part time staff will be granted paid vacation determined as above but pro-rated.

2.4 Notwithstanding article 2.2 preceding, an employee who was in the employ of the University as of June 1, 1978 and classified as M-3, M-4 or M-5 at that date will be granted paid vacation in accordance with the following schedule if such proves to be more advantageous to the employee than the schedule contained in article 2.2.

3. General

3.1 In the case of an employee who is required or permitted to work on a basis other than a five-day week with an equal number of working hours in each day, a vacation week or portion thereof, shall be determined on the basis of the total number of hours worked in his/her normal week.

3.2 Employees commencing service prior to the 16th day of a month shall be given credit for a full month of service for the purpose of determining vacation entitlement.

4. Administrative Procedures

4.1 The reference year for vacation purposes shall run from June 1 to May 31. Vacation earned by an employee during a reference year shall be vested in the employee as of the end of that reference year and may not be taken by the employee prior to the first day of the following reference year.

4.2 Pursuant to the Labour Standards Act of the Province of Quebec, the vacation vested in an employee must be taken in full within twelve (12) months following the end of the reference year in which it is earned, and cannot be replaced by a compensatory indemnity whether at the request of the employee or the University.

5. Scheduling of Vacations

5.1 Scheduling of vacations shall be the responsibility of the Department Head who will ensure that all employees are given their full vacation entitlement while taking into account the preferences of staff, service and the maintenance of efficient departmental service.

5.2 An employee has the right to ask to take vacation time during his/her progressive return to work period, such request will be managed in accordance with 5.1.

5.3 Pursuant to the Labour Standards Act of the Province of Quebec, a vacation may be divided into more than two periods where so requested by the employee, provided the employer consents.

An employee is entitled to know the date of his/her annual vacation at least four (4) weeks in advance.

6. Termination of Service

6.1 In the event of the termination of service of a regular non-unionized administrative and support staff member, a compensatory indemnity will be paid in lieu of vacation earned but not taken.

6.2 Such compensatory indemnity will be determined as the value, according to pay rates as of the date of termination, of the sum of the following vacation elements:

a) the vacation entitlement, if any, earned during the prior reference year and vested in the employee but not yet taken;

b) the vacation entitlement, if any, earned to-date during the current reference year but not yet vested in the employee.

6.3 For the purpose of determining vacation entitlement under the terms of item (b) of article 6.2, employees terminating service after the 15th day of a month shall be given credit for a full month of service.

6.4 Any compensatory indemnity payable under this section will be added to the employee's last pay prior to termination of service.

Revised June 1, 2015