Educational assistance policy (academic staff)

1. Scope

1.1 This policy applies to all regular full-time and geographic full-time academic staff.

1.2 For the purpose of this policy, “full-time” shall be determined by the terms of employment as approved by the Board of Governors at the time of appointment.

1.3 For the purpose of this policy, “regular” shall refer to a salaried full-time employee expected to be employed by the university for a period of not less than three consecutive months.

2. Policy

2.1 The employee will receive a tuition fee waiver once enrolled in a credit course taken as part of a University degree, diploma or certificate program, and to credit courses taken as a special student. Privately funded programs/students are not included.

2.2 The tuition fee waiver will be apply to credit courses taken at McGill University only.

2.3 The tuition fee waiver shall apply only to Tuition Fees, and will be based on the Quebec fee rates. Other charges such as Administrative Charges, Student Services and Athletics Fees**, Student Society Fees, Private or Practical Instruction Fees and any other special fees and/or penalties shall not be eligible for reimbursement.

(**For more information on possible reimbursement of Student Services and Athletics & Recreation fees, as well as deadlines for application, please refer to the Office of the Senior Director, Services for Students. Tel: 514-398-3825.  For reimbursement of these fees, complete the Application for Reimbursement form.)

2.4 To be eligible for a tuition fee waiver, an eligible employee must remain a full-time employee of the University for the entire duration of the course, and must have successfully completed the course.

2.5 Reimbursement is equivalent to 100% of the portion of eligible fees in accordance with section 2.3.


An eligible member of the academic staff, if accepted by the Faculty in which they wish to enroll, may register as a half-time candidate (or less if permitted by the Faculty) for a degree or diploma (on the recommendation of his/her Chair or, in the case of Librarians, the Director of Libraries).
Employees must apply for the tuition fee waiver each term that they are enrolled in credit courses by accessing an on-line application form. The form will be submitted electronically to Student Accounts for validation.

The amount of the waiver will be reported on the employee’s T4/RL-1 slip at the end of the year.

The application form is available at Request for Educational Tuition Assistance Form (you must sign in)       

Applications are to be submitted following registration in a credit course within that given term. Applications must be received no later than the following dates after the start of the term: February 28 for Fall Term; June 30 for Winter Term; October 31 for Summer Session. For example: Fall 2010 applications must be received no later than February 28, 2011. Application for a tuition waiver will not be processed retroactively, and any online submissions received by Student Accounts after the above mentioned dates will not be eligible.


Revised March 2010

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