Educational assistance policy (administrative and support staff)

1. Scope

1.1 This policy applies to all regular, full-time Administrative and Support staff.

1.2 For the purpose of this policy, “full-time” shall refer to an employee working 2/3 or more of the normal working hours of his/her classification, as defined in the Hours of Work policy.

1.3 For the purpose of this policy, “regular staff” shall refer to a salaried full-time employee expected to be employed by the University for a period of not less than three (3) consecutive months.

2. Policy

2.1 The employee will receive a tuition fee waiver once enrolled in a credit course taken as part of a University degree, diploma or certificate program, and credit courses  taken as a special student. Privately funded programs/students are not included.

2.2 The tuition fee waiver applies to credit courses taken at McGill University only.

2.3 The tuition fee waiver shall apply only to Tuition Fees, and will be based on the Quebec fee rates. Other charges such as Administrative Charges, Student Services and Athletics Fees**, Student Society Fees, Private or Practical Instruction Fees and any other special fees and/or penalties shall not be eligible for reimbursement.

(**For more information on possible reimbursement of Student Services and Athletics & Recreation fees, as well as deadlines for application, please refer to the Office of the Senior Director, Services for Students.  For reimbursement of these fees, complete the form.


2.4 To be eligible for a tuition fee waiver, an eligible employee must remain a full-time employee of the University for the entire duration of the credit course, and must have successfully completed the course

2.5 The tuition fee waiver is equivalent to 100% of the portion of eligible fees, in accordance with section 2.3.

3. Procedures

3.1 If the credit course is to be taken during normal working hours, the employee must be admitted to the faculty concerned and the approval of his/her Unit/Department Head must be obtained and arrangements must be made in advance to work compensating hours for any of the time off required to attend courses during normal working hours, prior to registering to a credit course that has to be taken during normal working hours.

3.2 Employees must apply for the tuition fee waiver each term that they are enrolled in credit courses by accessing an online application form. The form will be submitted electronically to Student Accounts for validation.

3.3 The amount of the waiver will be reported on the employee’s T4/RL-1 slip at the end of the year. The application form is available here. (note: to access the form when off-campus, first connect via VPN).

3.4 Applications are to be submitted following registration in a credit course within that given term. Applications must be received no later than the following dates after the start of the term: February 28 for Fall Term; June 30 for Winter Term; October 31 for Summer Session. For example: Fall 2010 applications must be received no later than February 28, 2011. Application for a tuition waiver will not be processed retroactively and any online submissions received by Student Accounts after the above mentioned dates will not be considered.


Last revised June 1, 2014

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