While accessing information please ensure you adhere to the Policy on the Responsible Use of McGill Information Technology Resources, available on the Secretariat’s website.
Prior to accessing data, you must:
- Ensure your workstation is up-to-date with security patches (i.e. running Windows Update), and
- Ensure you have antivirus software installed and virus signatures are up to date.
Resources/guidance to help you select security software for home and personal use.
Step 1: VPN
In order to access your files (outside the University), you must setup VPN (Virtual Private Network).
Go to the IT Knowledge Base article on Virtual Private Network (VPN), select your operating system and follow the setup instructions. Frequently asked questions and best practices are also available.
You will require administrative privileges on your workstation to setup VPN.
If you encounter problems setting up your VPN connection, please contact McGill Central IT Service Desk.
After you have setup and established a connection with VPN, you are ready to access your files.
Do not save your username and password if you are sharing the computer.
Step 2: Mapping a drive to files on EMF
- In File Explorer, right click on 'This PC' and choose 'Map network drive…'
- Select a Drive letter which is not being used. (We recommend using a free drive letter between O and V.)
- Leave the 'Reconnect at login' box unchecked if you are sharing the computer.
- Enable check box for 'Connect using different credentials'. - Path to map
In the Folder: enter the server path to your home directory. The path depends on which department you are registered in. Please see the following options:Undergraduate
Architecture
\\025emf3.campus.mcgill.ca\home11\Arch\’McGill Short Username’
Bioengineering
\\025emf3.campus.mcgill.ca\home05\BioEng1\’McGill Short Username’
Chemical
\\025emf3.campus.mcgill.ca\home10\Chem\’McGill Short Username’
Civil
\\025emf3.campus.mcgill.ca\home12\Civil\’McGill Short Username’
Electrical and Computer Engineering
-
Electrical Engineering (including Honours)
\\025emf3.campus.mcgill.ca\home13\ELE\'McGill Short Username'
-
Computer Engineering
\\025emf3.campus.mcgill.ca\home09\CPE\'McGill Short Username'
-
Software Engineering
\\025emf3.campus.mcgill.ca\home09\SWE\'McGill Short Username'
Mechanical
-
With EMF H:\ home directory mapping display = EMFhomeMECH1:
\\025emf3.campus.mcgill.ca\home08\Mech\'McGill Short Username'
-
With EMF H:\ home directory mapping display = EMFhomeMECH2:
\\025emf3.campus.mcgill.ca\home05\Mech2\'McGill Short Username'
Mining and Materials
\\025emf3.campus.mcgill.ca\home06\MMM\’McGill Short Username’
Visiting
\\025emf3.campus.mcgill.ca\home06\Visiting\’McGill Short Username’
Graduate
Mechanical
\\025emf3.campus.mcgill.ca\home09\GradMech\'McGill Short Username'
School of Urban Planning
\\025emf3.campus.mcgill.ca\home06\UrbanPl\'McGill Short Username'
OTHER
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With EMF H:\ home directory mapping display = EMFhomeGRAD1:
\\025emf3.campus.mcgill.ca\home11\Grad\'McGill Short Username'
-
With EMF H:\ home directory mapping display = EMFhomeGRAD2:
\\025emf3.campus.mcgill.ca\home14\Grad2\'McGill Short Username'
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With EMF H:\ home directory mapping display = EMFhomeGRAD3:
\\025emf3.campus.mcgill.ca\Grad3\'McGill Short Username'
i.e. \\025emf3.campus.mcgill.ca\home08\Mech\mjane2
Your McGill Short Username:
To verify your McGill Short Username, log into Minerva with your 9-digit McGill ID number and PIN and go to the Personal menu.
-
- Click 'Finish' after entering the path.
** You will be prompted to enter your McGill Username/password
i.e. McGill Username = (firstname.lastname [at] mail.mcgill.ca)
The drive letter you selected will now be mapped to the files you need access to.
After you have finished accessing your files, you can always disconnect the mapped drive from File Explorer by right clicking ‘This PC’ and then ‘Disconnect Network Drive...’.