Administrative Staff

SPOT's Administrative Excellence Centre is AEC-11.
Find your Human Resources and Finance people here


Find your SPOT Administrative team below:

Student Affairs Manager

Spencer Keys-Schatia (on leave)

Admin and Student Affairs Officer

Tel.: 514-398-4400 ext.09664 [at]

Location: Charles Meredith House

Supervisor to the Administrative, Student Affair, Technical staff, Casual and Work study staff

Manager of Operations and task distribution

Hiring and interviewing of full time and part time staff and work study students

Assists with hiring and processing of Teaching Assistants (TAs) and Invigilators

Assists with Postdoc applications and registration

Student funding, scholarships/awards, stipends and travel reimbursements

PCARD Administrator

Assists with PhD Comprehensive Examinations

SPOT Telephone Coordinator

SPOT Security Designate (gives approval to grant access to McGill software and systems)

Assists and oversees Student Affair events

Special projects and requests

Student Affairs

Person Responsibilities and Contributions

Ms. Vasi Mathioudakis

Student Affairs Coordinator (interim)

Tel.: 514-398-4500 [at]

Location: Charles Meredith House

Undergraduate Programs Rehabilitation Sciences



Course changes/add/drop

Inter university transfer

Credit exemption


Exam conflicts


Ms. Meliza Coronell

Admin & GPC

Tel.: 514-398-5926 [at]

Location: Charles Meredith House

Professional Masters Program (Admissions & Events)

Casper coordinator for admissions

Admissions for the QY and MSc(A)OT and MSc(A)PT

SPOT Website (clinical, programs, and admissions)

Ms. Marlene Brettler

Senior Admin & GPC

Tel.: 514-398-2784 [at]

Location: Charles Meredith House


Professional Masters Programs (Records & Registration)


Records and registration for the professional programs

Timetable and class scheduling for the professional programs

Final exam scheduling

Course related room bookings

Admissions for the professional programs

Graduation auditing

Course creation and course revision for professional programs

Departmental committee support

Reviews updates GPS eCalendar for professional programs

Document requests

Admin & Student Affairs Coordinators

Tel.: 514-398-1293 [at]

Location: Charles Meredith House

Ms. Nadina Paraschuk

Ms. Roxanne Roman

Clinical Education


Clinical Education administrative and Student Affairs queries

Statistics reporting, maintenance and questions on the Clinical Education Portal

Liaison between clinicians and placement offers

Monitoring and coordination of Clinical Education site stipends

Planning & coordination of Clinical Education professional events and workshops

Updating of Clinical Education section on website of School of Physical and Occupational Therapy

Facilitate communication between the clinical community and Clinical Education Faculty

Communications and Development Committee member and admin support

Student Affairs contact for criminal record checks and placement prerequisites

NEW OFFICES OF CLINICAL EDUCATION:  Charles Meredith House at 1130 Pine Avenue West, Montreal QC   H3A 1A3

Ms. Tina Portaro

Student Affairs Coordinator

Tel.: 514-399-9510 [at]

Location: Charles Meredith House

Graduate Certificates


Problem solving for students

Respond to special requests

Admissions, GPA calculations

Registration- add/drop deadlines and withdrawals

Graduation, attend convocation

Equivalency Program (accept meeting)

Help with continuing education workshops

Admin & GPC

Tel.: 514-398-2271

graduate.rehabilitation [at]

Location: Charles Meredith House

Graduate Rehabilitation Science Programs


Admissions (GPA calculations, answer to prospective student questions)

Registration: inform students on deadlines, courses to register for, registration approval

Problem solving for students: holds, late registration, withdrawals, leave of absence, document request

Help students with awards applications (internal and external funding, Travel Grants)

Help organize student events: Protocol Presentations, PhD Oral Defense, Orientation Session

Room booking for special events

Grades approval

Graduation approval

Help keep track of student progress by keeping the Graduate Tracking system up to date

Comprehensive exams (PhD students)


Help with the admission and registration of Graduate Research Trainees

Update the website: course guide and course schedule, important dates, resources for students

Ms. Mitali Das

Student Affairs Coordinator
Equivalency in PT Program

Tel.: 514-396-9592

mitali.das [at]

Location: Charles Meredith House

PT Professional Qualification Program (Equivalency in Physical Therapy (PT) Program) queries

Problem solving for students


Course changes/add/drop

Track students’ progress


Program Operations


Person Responsibilities and Contributions


Ms. Gulbakhram (Gulia) Avakri

Course Technician [at] 

Location: Hosmer 100

Occupational Therapy Program


Support for Occupational Therapy teaching labs/  hands-on learning

Coordinator for OT lab-related equipment/ teaching materials

Assessment Library technician (teaching resources/standardized tests)

Ms. Johanne Bourdon

Course Technician

Tel.: 514-398-4400 x 00826 [at]

Location: Hosmer 100

Occupational & Physical Therapy Programs


Support for Physical & Occupational Therapy teaching labs/ hands-on learning

Coordinator for PT lab-related equipment/ teaching materials

Technical and audio-visual support to the School’s faculty and staff

Support for Masters projects POTH 624

Support for SPOT website (OT and PT programs/curriculum/student information)

Space Committee Chair- coordinate office and laboratory spaces



Course Secretary (vacant)

Tel.: 514-398-4517 [at]

Location: Charles Meredith House

Student assessments and exams including OSCE exams


First point of contact for Davis House

MAIL SERVICES: outgoing, receptions and distribution within Hosmer and Davis Houses

Parking passes/Taxi Vouchers

Building issues

Building access for all staff and faculty

UPRINT setup and liaison

McGill Marketplace orders

Mercury/Course Evaluations

Archiving and Shredding


Directors' Administrative Support


Person Responsibilities and Contributions

Ms. Paulina Zacchia (on leave)

Administrative Coordinator

Tel.: 514-398-4501 [at]

Location: Charles Meredith House

Director's Office


Provides administrative support to the School Director

Provides administrative support to faculty members and select committees (Full Faculty, DC, DTC, & Search)

Drafts correspondence and distributes official letters & announcements on behalf of Director and School

Acquires Director’s signature for official letters and research grants

Assists in the coordination of School’s events & faculty meetings

Compiles information for the annual report for the School & its committees

Collates faculty performance activities for merit & the School’s annual report

Maintains Faculty & Staff contact information and email listserves

Ms. Suzana Zavila Pejovic

Administrative Coordinator

Tel.: 514-398-4113 [at]

Location: Charles Meredith House

Professional Programs


Administrative support to both OT and PT Program directors and Associate directors

OT and PT student, graduate and employer surveys

OT and PT Course outlines

Program documents

Awards – Convocation reception ceremony

Guest/Course assistants/Mentors requests, teaching confirmation, letters of agreement

Clinicians requests (OT/PT)

Book requisitions (OT/PT) and contacting publishers reference desk copies

OT/PT faculty meetings administrative support

OT CRD/PT CRD meeting administrative support

OT/PT Accreditation administrative support

OT Curricular Mapping Exercises- administrative support







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