Help Documents

 

Documentation for Summer 2019 and subsequent semesters

Access Mercury

You can access Mercury through:

On your Mercury page, you will be able to:

  • Monitor response rates (Select "Response Rate")
  • View course evaluation results (Select "Reports")

Add questions to your course evaluation questionnaire

As a course instructor, you may add up to 3 questions to your Mercury course evaluation questionnaire. This is an opportunity for you to get feedback specific to your course context or your teaching, such as the use of new teaching strategies. 

  1. In the email invitation you received that invites you to add your questions, click on the hyperlink that starts with Choose the personalized questions for.... The subject line is "Customize your course evaluation."

    If you have lost the email, you can access the course evaluation system here to add your questions. In the Tasks section, you will see an option to "Choose the personalized questions" for your course.

  2. If prompted, log in using your McGill username and password.

  3. Preview the evaluation questionnaire to view the questions that already exist in the questionnaire. The preview will appear in a new window. When you have completed reviewing the questionnaire, Exit out of the screen.

  4. Add your questions. You can select a pre-written question or write your own questions.

    Add a pre-written question

    Pre-written questions have been made available to you by the System Administrators.

    1. Select Show Section.
    2. Preview the question to view it in full.
    3. Click the Selected button to add this question to your questionnaire.

    Write your own questions

    There are three types of questions you can write yourself:

    • Multiple choice questions with a comment box
    • Multiple choice questions without a comment box
    • Comments only questions
    1. Select Show Section for the type of question you wish to add.
    2. You will be prompted to add a question with the default scale ("Strongly Disagree" to "Strongly Agree") or a custom answer option scale. Select Show Section for the answer scale you prefer.
    3. Select the Edit button.
    4. Select the Notepad icon.
    5. Enter the question text in the boxes provided.
      • If you wish to ask your question(s) in English only, enter it in English and copy the English text directly to the French line.
      • If you wish to have the question appear in English and in French, enter French text in the second line.
    6. Ensure that the Selected button is checked off.

     

  5. Once you have added your questions, scroll down to the bottom of the page and click Submit.

Note:

  • If you are co-teaching, please decide in consultation with your co-instructors about which questions should be added.

  • A bank of recommended questions is available in English and in French.

  • You must submit the questions yourself; your Mercury Liaison can no longer add them on your behalf.

  • The deadline to add questions cannot be extended.

Learn more here.

Monitor response rates

Select the Response Rate link on your Mercury page to view response rates for the courses associated to you.

View course evaluation results

Select the Reports link on your Mercury page to view course evaluation results that you have access to.

Grant or deny permission to disseminate numerical course evaluation results

Instructions are available here.

 


Documentation up to and including Winter 2019

Access MERCURY for Instructors

To access your personal MERCURY page:

1. Log into Minerva.
2. Select Faculty Menu.
3. Scroll down and select Mercury Online Course Evaluation Menu.
4. Select Results - for the Instructor.

Alternatively, use this direct link to access MERCURY for Instructors.

On this page, you are able to:

  • View your course evaluation results.
  • Preview and print your course evaluation questionnaire.
  • Monitor response rates.
  • View reports for your Teaching Assistants/Tutors.
  • Insert comments on your course evaluation.
  • Grant or deny permission to disseminate your numerical course evaluation results to the McGill community.

View/Download Course Evaluation Results

  1. Log into MERCURY for Instructors.

  2. Choose an academic year and click Refresh. This appears just below Course Evaluation History for: [Your Name].

  3. Click on a course link, such as ABCD 300 : 1343 Course evaluation

    Click on the course link to access course evaluation results

    (Click on the image for a larger version)
  4. Click on the Select format... drop-down menu next to Response Data and select one of the five options, which are detailed below.

    There are five diferent formats to view course evaluation results

Graphs

  • This format includes the results of each question in the questionnaire.

  • To the right of the bar graph is the number of students who selected each option.

  • To the left of the bar graph is the correpsonding percentage of students who selected each option.

  • Click the View Comments button to see the comments associated to a specific question. Not all questions contain comment boxes.

Next to each question you will find the following:

  • valid responses

  • blank responses

  • comments

  • mean

  • standard deviation

  • standard deviation of the mean

  • department mean (DM)

  • department course mean (DCM)

  • standard deviation from department mean

  • standard deviation from department course mean

Click here for the definitions of each of the terms used in the Mercury system.

Student Comments Only

  • The Student Comments Only format shows all comment-type questions along with student responses. (Note: not all questions contain comment boxes.)

  • The number of students who did not enter a comment is displayed.

Download Excel File (Text, Numerical)

  • The Excel formats (text and numerical) display results as submitted by each responder.

  • Include both multiple choice and comment responses as well as the date and time submitted.

  • Both versions contain the raw means for each question.

Excel Text

Sample Excel Text format results

(Click on the image for a larger version)

 

 

 

1 = Strongly Disagree

2 = Disagree

3 = Neutral

4 = Agree

5 = Strongly Agree

Excel Numerical

Sample Excel Numerical format results

(Click on the image for a larger version)

Text Report

Sample text report

  • The text report format (.pdf) shows frequency of responses for each of the multiple choice questions.

  • Both departmental mean calculations are included if they have been calculated. Departmental means are usually available a few weeks after the end of the default evaluation period.

  • For best printing results, print using legal size paper and select “Landscape mode."

Preview and Print Course Evaluation Questionnaire

Preview Evaluation: allows you to view the course evaluation exactly as it appears to students.

  1. Log into MERCURY for Instructors.

  2. Choose an academic year and click Refresh. This appears just below Course Evaluation History for: [Your Name].

  3. Click on a course link, such as ABCD 300 : 1343 Course evaluation.
    Click on the course link to access course evaluation results

  4. Click on the Preview Evaluation button to view the course evaluation exactly as it appears to students.

    Preview and print evaluation

  5. The Instructions that students see will appear first. Then, click on Continue to course evaluation to see the questions.

    Instructions for Preview evaluation

  6. A maximum of 10 questions appear per page. Click on Go to Question #... to access other pages of the questionnaire.
    If you are teaching a course in the Faculty of Arts, Faculty of Law, or the School of Continuing Studies, your questionnaire is offered in both English and in French. Select a language in the Choose another language drop-down menu to view the questionnaire in either language.

    Sample questionnaire

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Print Evaluation: allows you to download and/or print a PDF copy of the course evaluation questionnaire.

  1. Log into MERCURY for Instructors.

  2. Choose an academic year and click Refresh. This appears just below Course Evaluation History for: [Your Name].

  3. Click on a course link, such as ABCD 300 : 1343 Course evaluation.
    Click on the course link to access course evaluation results

  4. Click on the Print Evaluation button to download and/or print a PDF copy of the course evaluation questionnaire.
    Preview and print evaluation

  5. Open or save the file on your computer. When you open the file, it will appear as follows.

    Sample printable version of evaluation

Monitor Response Rates

  1. Log into MERCURY for Instructors.

  2. Choose the current academic year and click Refresh. This appears just below Course Evaluation History for: [Your Name]. The current response rate appears to the right of the course title.

    Response rates appear toward the right of the instructor view in Mercury

    (Click on the image for a larger version)

Watch the video below to see an instructor's experience monitoring response rates during the evaluation period and posting an announcement on myCourses. View other strategies to encourage students to complete their course evaluations.

View Teaching Assistant/Tutor Reports

Some questionnaires feature drop-down menu questions that allow students to pick an individual to evaluate for the following set of questions. This is used for Teaching Assistants, Tutors, and in some cases, guest lecturers.

Note that Teaching Assistants and Tutors may access their results through their own access. More information on TA/Tutor access

If there are multiple individuals in the drop-down menu, the data is aggregated for all individuals by default. Follow the steps below to access the reports by individual. 

  1. Open the Graphs view of the course evaluation results (see "View/Download Course Evaluation Results" above for more details.)
    There are five diferent formats to view course evaluation results

  2. Scroll down to a question that asks students to select a Teaching Assistant or Tutor. In the example below, Question 13 allows students to pick one of two Teaching Assistants to evaluate. Question 14 contains aggregated data for the two Teaching Assistants.

  3. Click on the Sort Results button to view individual reports.
    Sort TA results

  4. The questions associated to the Teaching Assistants or Tutor will be pre-selected for you. Click the Submit button at the bottom of the page. 
    Click submit. The TA questions will be pre-selected for you

  5. Select one of the Teaching Assistants or Tutors from the drop-down menu to view the sorted results. The results for the selected individual will automatically appear below.
    Select a TA from the drop-down menu

  6. To view the results for another Teaching Assistant/Tutor: select the option from the drop-down menu above.
    To view comments (if any): click on the View Comments button.
    To return to the overall results: click on the Go Back to Complete Results button.
    Results for an individual TA

Insert Instructor Comments

You have the option of leaving comments on your course evaluation results. These will be available to your academic unit head (Chair, Director, and/or Dean) as well as to the McGill Community if your numerical course evaluation results have been disseminated.

Inserting comments allows you to provide contextual or other information on the results, such as if you tried out a new teaching strategy.

  1. Log into MERCURY for Instructors.

  2. Choose an academic year and click Refresh. This appears just below Course Evaluation History for: [Your Name].

  3. Click on a course link, such as ABCD 300 : 1343 Course evaluation.

    Click on the course link to access course evaluation results

    (Click on the image for a larger version)
  4. Click Enter your comments.
    Enter your comments

  5. Enter your comments and click Save.
    Enter your comments in the box

  6. After you press save, you will be able to review your comments. Note that once saved, the comments cannot be edited. After you press Save in step 5, you will be given three options:

    You may review your comments before saving

    1. Save Comments to confirm

    2. Edit to revise;

    3. Go back to leave the comments section without posting anything.


After you save your comments, you can view them later by clicking on View your comments from the course evaluation results page.

View your comments after you've saved them

View Disseminated Course Evaluation Results

Numerical course evaluation results are disseminated when both of the following conditions are met:

  1. The instructor has not objected to access; and

  2. an adequate response rate has been received.

Written comments are always treated as confidential and are never disseminated.

  1. Log into Minerva.

  2. Select Faculty Menu.

  3. Scroll down and select Mercury Online Course Evaluation Menu.

  4. Select Results - for the Community.

  5. Select your search criteria either by subject code (department), instructor, or course; then click Submit.

    • To view multiple subject codes (departments) or instructors, use the CTRL or Command(⌘) key when making your selections.

    • You may also wish to look at specific terms; however, at least one instructor or subject code must be chosen first.
      Search options for publicly available results

  6. The following lists the results based on your search. Click View to view a course's numerical results. NOTE: Because this site is public, the instructors' names have been erased from the screenshow below.

    List of publicly available results

  7. This is what a sample course evaluation results page looks like. Click here for more information on the definitions used. 

    Display of course evaluation results

  8. To perform another search, click the Go back button on the search results page in Step 6.

Grant or Deny Permission to Disseminate Course Evaluation Results

Instructions are available here.

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