Policies for Students

Campus Recruitment Policies

The McGill Career Planning Service (CaPS) adheres to the Ethical Recruitment Guidelines of the Canadian Association of Career Educators and Employers (CACEE), and thus expects the students and employers we serve to follow the guidelines which apply to them.

These guidelines are intended to provide a framework for the professional relationships between employers, students, third party recruiters and career educators. The guidelines are based on industry research, have been generally agreed upon by employers and educators, and are advocated by CACEE for national implementation.

The McGill Career Planning Service (CaPS) expects students to comply with the CACEE Ethical Recruitment Guidelines listed below. Failure to do so may result in disabling access to CaPS services, including access to myFuture.

Please also consult the Guidelines for employers and third party recruiters which can be found at: Employer Recruitment Policy

The Responsibilities of Students

Overall, it is the student's responsibility to:

  • Comply with all relevant federal and provincial legislation.
  • Provide accurate and appropriate information on CVs, application forms and in interviews.

RSVP Cancellation Policy

  • It is the responsibility of the student to inform CaPS either by email (careers.caps [at] mcgill.ca) or phone (514-398-3304) if the student can no longer attend a workshop, information session or advising appointment the student has RSVPd to. Failure to comply with CaPS RVSP Cancellation Policy can result in the suspension of the student’s myFuture account and/or CaPS services. Please note that there are limited spaces for these appointments and by not cancelling your RSVP you have taken away a spot from another student.


  • Provide accurate and appropriate information on qualifications and interests in the form requested by the employer.
  • Notify the career centre well in advance if interviews must be rescheduled or cancelled.
  • Acknowledge invitations for site visits or second interviews promptly whether accepted or rejected.
  • Notify employers well in advance if site visits or second interviews must be postponed or cancelled.
  • Accept interview invitations (second and subsequent) only when seriously considering a position with the employer.

Job Offers

  • Discuss offers with employers to verify terms and reach mutually acceptable responses.
  • Notify employers of acceptance or rejection of an offer as soon as a decision is made.
  • Respond to every offer whether it is to be accepted or rejected.
  • Notify the career centre immediately upon confirmation of a job acceptance to withdraw from the recruitment process.
  • Honour the acceptance of the offer as it is a contractual agreement with the employer.

In addition to the CACEE Ethical Recruitment Guidelines, students are also bound by McGill University's Code of Conduct.

General information for students regarding jobs listed on myFuture

The McGill Career Planning Service (CaPS) strongly encourages students to thoroughly research companies to ensure that they make well-informed employment decisions.

CaPS prepares the information contained in the myFuture jobs listings database from information supplied by employers. Before posting positions, we follow up with any employer whose information seems incomplete or “suspicious”, but we cannot guarantee that problems will not arise.  Should you encounter any difficulties with the employers on myFuture, or find inaccuracies, please contact the CaPS office immediately. We will investigate any complaints about organizations sent to us by students and we will ban any employers whose practices seem fraudulent, unethical or illegal. CaPS reserves the right to decide which job advertisements are posted on myFuture.

Students should be aware that we will also investigate any complaints about students that we receive from organizations, the results of which could lead to the disabling of a student’s myFuture account and other disciplinary actions.

In conclusion, CaPS reserves the right to refuse access to CaPS' services and programs; this applies to both students and employers.

For information on "How to tell whether a job lead may be a scam", visit: Job Scams

“Commission/Franchise” – Type Jobs

You will notice in our Jobs Listings on myFuture that some jobs are tagged as “Commission/Franchise” in the “Position Type” category. Generally speaking, these are employers and franchise managers who wish to publicize opportunities to McGill students that involve one or more of the following characteristics:

  • Offer compensation that is based mostly, if not entirely, on commission rather than on a salary
  • Offer no salary but, instead offer students the opportunity to run their own business through a franchise
  • Require the payment of "up-front" fees for training and/or materials to enable the student to start up her/his own business
  • Charge the students penalties or fees for services if the franchisee decides to leave the program

Many students run successful businesses through these opportunities, but there are those who incur unexpected liabilities and find themselves in debt. Naturally, we would like to minimize the occurrence of such negative scenarios and we want to ensure that students are well informed about the potential risks and rewards of these kinds of opportunities.

If you have any questions about “Commission/Franchise” opportunities, do not hesitate to contact our office, especially prior to signing any contracts with these organizations.

Policies currently found on myFuture

For your information, below are the policies that you read when you signed into myFuture for the first time:

1.Privacy Policy

The McGill Career Planning Service (CaPS) myFuture career and internship management system makes use of your personal information in order to provide you with its full suite of services. This information is used to identify you, contact you, target relevant job opportunities to you, set up career advising appointments and interviews, invite you to events such as career fairs and workshops, determine your eligibility for certain internship programs, and to improve the quality of our career advising services. This information includes, but is not limited to, name, McGill ID, address, telephone number, e-mail address, citizenship, program, and grade point average. Students may oppose the use of this information by the McGill Career Planning Service by completing an Opposition Form at Enrolment Services or at the Student Affairs Office (Macdonald Campus).

McGill University and the McGill Career Planning Service value and respect your personal information. We will not give, sell or transfer any personal information to a third party without your prior express permission. To this end, we are bound by the various Quebec privacy legislations, and in particular the Act Respecting Access to Documents held by Public Bodies and the Protection of Personal Information (Access Act), to collect and use such personal information only for delivering the stated service, and to protect the client information. When the purposes for which personal information was collected or used have been achieved, the University shall destroy the information, subject to the Archives Act.

Please note that the McGill Career Planning Service site contains links to other independently run websites outside our mcgill.ca/caps and caps.myfuture.mcgill.ca domains for which we have no control. The McGill Career Planning Service is not responsible for the privacy policies or practices of other websites to which you choose to visit from the McGill Career Planning Service website. We encourage you to review the privacy policies of those other websites so you can understand how they collect, use and share your information.

2. Warning/Disclaimer

The McGill Career Planning Service (CaPS) has prepared the information contained in this system from data supplied by our employers. Should you encounter any difficulties with these employers, or find inaccuracies, please contact the CaPS office immediately. CaPS reserve the right to decide which job advertisements we will post. Please note that certain individuals may offer you "special" employment and/or training services in return for a fee that may be charged to your credit card. They may ask you to sign a contract. Please do not accept these offers without first checking with the CaPS office. Anyone using the information obtained from or through this website shall do so at his or her own risk and shall be deemed to have waived and released the McGill Career Planning Service (CaPS) and McGill University of any and all causes of action at law or in equity, rights, and claims or damages or other relief as a result of such use.

3. Resume Book Policy (Yes or No)

This software gives career centres the ability to generate Resume Books/Referrals for employers, career fairs and other career events. Choose 'yes' if you agree that the resume(s) that you upload to "myFuture" could be included in such publications. Please note that by choosing yes, you are permitting your resume to be distributed to employers without further notice.

4. Receive Email Notifications (Yes or No)

If you choose "no", you will no longer receive general emails from the Career Planning Service (CaPS), the Engineering Career Centre, the Desautels Management Career Services and/or the Faculty of Law Career Development Office. However, you will still receive emails that are generated as a result of a career centre event or activity you have chosen to become involved in, such as reminders for a workshop or an advising appointment that you have signed up for.

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