How to Apply for ARIA

DEADLINE: February 25, 2024 at 11:59 PM (EST)

The applicant and their supervising professor must complete and sign* the following ARIA application form:

 ARIA Application Form

* Important signature guidelines are detailed at the bottom of this page. Your application will only be considered if all the steps are completed.

What to Prepare for the Application Form

1. Student's personal and academic information: 

   • Confirm that you meet the student eligibility criteria*
     * If you feel you have experienced barriers which have had an impact on your academic performance and wish to highlight these to the selection committee, the "Further comments" box at the end of the application form will be taken into consideration in the application process.
   • Unofficial transcript in PDF format, named "lastname.firstname_transcript".
     • On Minerva, go to Student - Student Records Menu - View Your Unofficial Transcript, then Print the webpage as PDF
   • Proof whether you have or have not opted out of the Arts Student Employment Fund (ASEF) fee in PDF format, named "lastname.firstname_ASEF" 
     Your acceptance to ARIA is not conditional to the ASEF fee, but it will help us allocate the awards if you are selected.
     • Go to Minerva - Student - Student Accounts Menu - Account Summary by Term
     • Find the AUGE Arts Student Employment Fund in the list of charges and print the webpage as PDF

2. Faculty supervisor's information: 

   • Confirm that the Faculty supervisor meets the eligibility criteria. 
   • McGill Fund or Grant number The fund from which the professor has agreed to issue the award, please ask your supervisor for this information. Please make sure that your supervisor agrees to contribute $2,500 (from a grant) towards the research internship award. The research award must be processed using Banner Student Aid.
      

3. Project Information:

   • Project title and description (This section should be completed by the faculty supervisor) - 750 words max. 
     • Provide a summary of your proposal written in clear, plain language. It should be written in non-technical terms and be clearly understood by a range of audiences with varied areas of expertise.
     • Clearly include the following:
     1. the overall goal and objectives of the ARIA project,
     2. the student's roles,
     3. the learning goals and outcomes for the student,
     4. the relevance of the research to the student’s academic program,
     5. the faculty supervisor's mentorship role.
   • Proposed start and end date - Students will be expected to dedicate a maximum of 11 weeks to the internship
   • Number of hours per week - A maximum of 25-30 hours per week. Projects that require over 30 hours per week will not be accepted.
   • Proposed weekly internship schedule and supervisor meeting schedule (e.g. Monday through Friday, 10am-3pm; weekly Wednesday meetings with supervisor via Zoom) Please review project timeline to ensure sufficient time is allocated to allow for project completion.
      

4. Travel

   • Details on location, accommodations, and travel (if applicable)
   • Please advise if you will be required to travel during the ARIA internship (ex. conference, meetings, research, etc.).
   • For students conducting an ARIA internship outside of Montreal: The McGill Student Travel Registry is mandatory for all university-related travel outside of Montreal.
   • If your ARIA internship requires travel outside of Canada, please upload the Pre-Departure Orientation certificate of completion: Pre-Departure Orientation is mandatory for all university-related travel outside of Canada. 
     • You must complete the Pre-departure Orientation 3-6 months prior to departure for your international activity.
     • For more information on travel, please refer to the "Travel" tab. 
     • You will be required to upload the certificate of completion in your application. The certificate is valid for 1 calendar year from the date of issue.

5. Declaration

   • Declare if you have applied for funding from other McGill offices for your research project. If yes, which.
   • Declare that you will complete the necessary requirements as listed under Award Recipient Responsibilities.
      

6. Further comments

   • *If you feel you have experienced barriers which have had an impact on your academic performance and wish to highlight these to the selection committee, the "Further comments" box at the end of the application form will be taken into consideration in the application process.
      

IMPORTANT NOTE: IN ORDER TO HAVE A VALID AND COMPLETE ARIA APPLICATION, YOU MUST COMPLETE THE FOLLOWING STEPS: 

1. After submitting the ARIA Application Form (Microsoft Form), download the full online application form into a PDF document (by clicking "Print or get PDF of answers" on the page that will appear when you submit the webform),
2. Send the PDF to your Supervising Professor and instruct to review and share with Department Chair/Head,
3. Have your Supervising Professor submit the application by email to aio [at] mcgill.ca with the Department Chair/Head CC'd and to include the following message in the body of the email: “I certify that I have reviewed the attached ARIA application of (student's name) and that the content is legitimate, appropriate and reasonable. I also agree to match the $2,500 financial contribution from the Faculty of Arts if this project is chosen for an ARIA.”

Any questions can be directed to theaio [at] mcgill.ca ( Arts Internship Office).

Students and Faculty supervisors will be informed of results by the week of March 25, 2024.