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Withdrawal from Courses

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Policies and Procedures | Withdrawal Check List

Policies and Procedures 

  • Students who wish to withdraw from the University should refer to the Regulations Concerning University Withdrawal section of the current program calendar available at www.mcgill.ca/study/.

  • Students who have accessed Minerva and who drop their last course between September 1st (January 1st for the Winter term) and the withdrawal with full refund deadline will be deemed to have withdrawn from the University. They will automatically be charged a Registration Cancellation Fee of $200 (or their registration deposit fee, whichever is higher) to cover the administrative costs of registration (the minimum charge does not apply to School of Continuing Studies students, as they are subject to a drop charge on a per course basis). Students who stop attending classes without taking steps to drop their courses will be liable for all resulting tuition and other fees. Students who have withdrawn from the University and who subsequently wish to re-enroll must follow the procedures for re-admission.

  • Students who wish to withdraw from the University must officially do so according to the regulations of their faculty. These rules may be found in the relevant University calendars.

  • Fees for the term in which the student withdraws are refundable as indicated below:
Fall Term (Winter Term) Refunds
Up to and including
September 23, 2014
(January 27, 2015)
Returning students - 100%*
(less registration cancellation fee of $200)
New students - 100%*
(less registration deposit or $200 whichever is higher)
After September 23, 2014
(January 27, 2015)
No refund

*includes tuition and compulsory student fees.

Note: The dates above also apply to individual course withdrawal. Any request to withdraw after these dates must be submitted for consideration to the Student Affairs Office of a student's faculty. Students who are granted the permission to exceptionally withdraw after these dates must request a refund of Health Insurance premiums directly from the office administering the particular health plan.

If students wish to discuss the refund policy applicable to a special case, they must contact the Student Affairs Office in their faculty.

Music students who, in special circumstances such as illness or injury, are given permission to withdraw from practical instruction after the end of the Course Change period will be charged $65 per week for 1-hour lessons ($97.50 for 1½ hours) up to a maximum equivalent to the total fees charged for the course. Full refunds for practical instruction will be given up to the last Friday of the Course Change period.

Withdrawal Check List

Students who are considering withdrawal from the University should view the information found below that is pertinent to their particular situation:

Student Accounts

Health/Dental insurance

Students, who withdraw late in the term from the University, may not necessarily be eligible for a fee refund of health insurance charges.  During the period of withdrawal with full refund, the University will confirm with the insurance providers that the various health insurance plans are eligible to be nullified. This may depend on whether or not claims are being made.  After this period, should a student be exceptionally granted a retroactive withdrawal, the student should communicate with Student Accounts to advise if they wish to continue the insurance or request that it be cancelled.  Only where no claims have been made will it even be possible to request cancellation of the plan through the insurer.

Department fees/Field trip fees

Depending on timing, some of these fees may not be refunded, or may be refunded if materials are returned in good condition.  Check with your department if you wish to know if charges specific to your program/course are refundable.  Information regarding the policy applicable to these fees may also be available on the Fee descriptions page of the Student Accounts website.

Registration Cancellation Charge

To be applied when withdrawal happens after 1 September for the Fall term, or after 1 January for the Winter term. If there was an admissions deposit for the term of the withdrawal, the deposit is forfeited and no Registration Cancellation Charge is applied. For the current amount of this charge, please see this website: http://www.mcgill.ca/student-accounts/tuition-fees/non-tuition-charges/other 

Outstanding McGill loans

Any outstanding McGill loans should be repaid. For repayments, please send an email to student [dot] accounts [at] mcgill [dot] ca with “McGill Loan” in the subject line to arrange a payment plan.

Admission deposit

Any admissions deposit will be forfeited if the withdrawal is in the same term as the deposit. This is independent of the date of withdrawal.  http://www.mcgill.ca/student-accounts/new-students/deposits

Other deposits

Any other deposits on file must be reviewed to determine if they are refundable to the student, refundable to an external scholarship provider or sponsor, or will also be forfeited.

External scholarship/bursaries

If there are external scholarships/bursaries in the term of withdrawal, or any subsequent terms, the external scholarship/bursary agency will determine if the award needs to be returned to them. This can potentially create a balance owing to the University on the student fee account.  In this situation, the student must then pay their account in full.

Third Party Sponsorship

Any third party sponsorships will be reviewed to see if the sponsor will pay for any withdrawn courses that are still being charged to the student, or if any penalties (i.e. Registration Cancellation Charge) will be covered. Anything not covered by the sponsor will be the student’s responsibility to pay.

Education  Tuition Assistance

As a condition of receiving the Education Tuition Assistance for McGill employees courses must be successfully completed. If a course is withdrawn after the Withdrawal with Full Refund period and the fees are still being charged, the Education Tuition Assistance amount will be reversed, as the course was not successfully completed. The cost of the course is then the responsibility of the student to pay by the next fee payment deadline.


Monthly Rent

Depending on the date that the student vacates their residence/housing, rent for the month will need to be adjusted and future months’ rent will need to be reversed.

Housing deposit

Depending on the date that the student vacates their residence/housing, the housing deposit may be  forfeited, either partially or fully.

Damages charges

There may be damages charges applied to the fee account at the time the student vacates their room, or at a later date.

More information on this topic may be found at: www.mcgill.ca/students/housing/

Food and Dining Services

Depending on the type of meal plan a student is enrolled in, there are different policies on what is eligible to be refunded to the student’s fee account. Please speak with a representative in Food and Dining Services.

More information on this topic may be found at: http://www.mcgill.ca/foodservices/

Scholarships & Student Aid office/Graduate and Postdoctoral Studies

If a student has an internal scholarships/bursaries in the term of withdrawal or any subsequent terms, it may be revoked. If the award paid into the student’s fee account, it will be reversed out of the fee account, potentially creating a balance owing to the University. If there were internal awards paid by direct deposit or cheque that will be revoked, these will also be charged to the student’s fee account and potentially create a balance owing the University. The decision to revoke undergraduate and need-based awards is undertaken by Scholarships & Student Aid. The decision to revoke graduate awards is undertaken by Graduate and Postdoctoral Studies.

If the student had a US Direct Loan, US Parent Plus loan, or US Grad Plus Loan in the term of withdrawal, Scholarships & Student Aid will need to do a Return to Title IV calculation to determine if any of the loans needs to be returned by Student Accounts to the US government. This may create a balance owing to the University on the student’s fee account.

More information on this topic may be found at: http://www.mcgill.ca/studentaid/ and http://www.mcgill.ca/gps/students/fellowships/

Other charges that may affect you

  uPrint charges

Minerva > Student menu > uPrint – Campus Printing Menu

These charges are only applied to the student’s fee account once a month. Students can review any upcoming charges on Minerva.

 Library fines

Students should review their library account to see if there are any outstanding fines to be paid.