All Student Funding services are being handled remotely.

Award Cancellation

Awards should be cancelled for the following reasons only:

  • Student is not eligible based on the terms of the award
  • Student has left the University
  • Student has changed program/department
  • Student was overpaid
  • Student received a duplicate payment

IMPORTANT:

  • Disbursed awards should not be cancelled in order to change the funding source it was originally issued from.  A reassignment should be requested in this case.
  • Awards are processed by the system twice a day on a daily basis - 5am and 3pm. If you notice the duplicate entry during the work day, let us know before 2:30pm.

Cancel a Non-Disbursed Award

  • Awards that have not been disbursed can be identified by a status of "Forecast" in the Award/Summary Search Award details. 
  • These awards are not visible to the student in Minerva ==> Financial Aid & Awards.
  • Request to cancel by completing and submitting the Cancel/Reduce Award Payments Form
  • If you need to cancel a non-disbursed award which you have just entered, send an student.funding [at] mcgill.ca (email) to Student Funding for us to take action immediately.

NOTE: The system automatically releases awards daily at 3 PM therefore notify us of such cancellations prior to 2:30 PM.

  • Central Aid office will re-set the status on the award in order to give the user the ability to cancel the award yourself.
  • Once cancelled, the award will remain in your award processing history in the Award/Summary Search menu with a status of "Cancelled".

Cancel a Disbursed Award

  • Awards that have been disbursed but not yet paid to the student can be identified by a status of "Memo" in the Award/Summary Search Award Details.
  • These awards are visible to the student in Minerva ==> Financial Aid & Awards.
  • Request to cancel by completing and submitting the Cancel/Reduce Award Payments Form.
  • Only staff in the central Aid Office can make changes to award records after disbursement as such the Central Aid office will cancel the award on your behalf.
  • Once cancelled, the award will remain in your award processing history in the Award/Summary Search menu with a status of "Rescinded".
  • The award details will no longer display the disbursement schedule.
  • The student will be able to view the cancellation in Minerva - Financial Aid & Awards.

Partial Cancellation of a Disbursed award

  • Awards that have been disbursed and paid to either the student's fee account or via direct deposit to their bank account can be identified by a status of "Paid" in the Award/Summary Search Award Details.
  • These awards are visible to the student in Minerva ==> Financial Aid & Awards.
Things you should know for Cancelled Award Payments on Fee Account (A/R) Things you should know for Cancelled Award Payments via Direct Deposit (A/P)
Award cancellation is charged to the student's fee account. Award cancellation is charged to the student's fee account.
Award will pay off any existing debts first that may remain in the fee account. The student will be responsible to pay this before the next billing cycle.
Award cancelled initially intended to pay fees will result in a charge on the student's fee account. All requests to cancel an award that originated on Grant must be approved by the Fund Administrator
in Financial Services.
The student will be responsible to pay this before the next billing cycle. Original Funding Source (FOAPAL) automatically be credited for award amount cancelled.
Original Funding Source (FOAPAL) automatically be credited for award amount cancelled. Students with a credit balance may request a refund in Minerva.
Students with a credit balance may request a refund in Minerva.  
  • Request to cancel by completing and submitting the Cancel/Reduce Award Payments Form
  • Only staff in the central Aid Office can make changes to award records after disbursement and payment as such the Central Aid office will cancel the award on your behalf.
  • Once cancelled, the award will remain in your award processing history in the Award/Summary Search menu.
  • The Original Amount and the Current amount be different.
  • The Award details will no longer display the cancelled payments in the Disbursement schedule.
  • The student will be able to view the cancellation in Minerva - Financial Aid & Awards.
  • The student will be charged on their fee account in the amount equivalent to the award value cancelled.
  • Students will be accountable and responsible to repay the cancelled amount.
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