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Administrative Delegate Access Request

Who can use this form?

Administrative and support staff that work for supervisors who will use McGill's Payroll system to pay students can use this form to request access as a delegate to the Work Study Subsidy Management system;

Complete the Form

This form is to be used for Administrative delegates (support staff) that require access to the Work Study Subsidy Management system.

Approvals Required

All requests must be approved by the Supervisor of the Supervisory ORG Unit before access will be granted.

There are two levels of access which Supervisors will be asked to approve for delegates in their department/unit.

  • Partial Access - allows delegates the ability to request, adjust and view subsidy hours allocated to the Supervisory ORG Unit.
  • Full Access - allows delegates the ability to request, adjust and view subsidy hours allocated to the Supervisory ORG Unit and to view the subsidy reimbursement details for reconciliation purposes which includes payroll details related to the timesheets submitted by the students participating in the Work Study program.

Upon submission of the form, the Supervisor of the Supervisory ORG Unit identified in the request will be immediately informed via email notification with instructions on how to approve the request.

 
1 Start 2 Complete
Your name will default in based on your login credentials.
Your email address will default in based on your login credentials.
Please enter your department/unit name. Please check for spelling errors before submitting.
Select your Faculty or Other Admin Unit your department belongs to from the drop down list. If you select Other Admin Unit, you will be required to enter the name of the Admin Unit your department belongs to.
Please type in the name of the Admin Unit that your department belongs to. For example the department - Scholarships and Student Aid office belongs to the Student Services Admin Unit.
Type the first name of your supervisor that will approve this request.
Type the last name of your supervisor that will approve this request.
Enter the email of your supervisor. Check for spelling errors before submitting.
Enter the department name of your supervisor. Check for spelling errors before submitting.
Select the Faculty or Other Admin Unit of the supervisor your from the drop down list. If you select Other Admin Unit, you will be required to enter the name of the Admin Unit that your supervisor's department belongs to.
Admin Unit -
Please type in the name of the Admin Unit that your department belongs to. For example the department - Scholarships and Student Aid office belongs to the Student Services Admin Unit.
Please enter the Supervisory ORG Unit (code starts with e.g. SO- 0000000 in WorkDay) of the Supervisor used to pay students you are requesting access to. The Supervisory ORG unit is used in Workday to process payroll. It is important that you request hours for the Supervisory ORG Unit that is used to pay students. The departmental Organization code is not the Supervisory ORG Unit. The Work Study Subsidy Management system will use this to match payroll records to approved Work Study students for the purposes of processing subsidy reimbursements. Contact your local HR administrator for more details relating to your Supervisory ORG.
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