Welcome Email

Facilitation can begin before the actual workshop. Sending an introductory email to participants beforehand can set a positive tone, convey important information, and get everyone thinking about the topic of your workshop before they walk in the door. Below are some guidelines for writing this email – feel free to use them as a model and write a message that fits your own style and voice.


  • Use a welcoming subject line.
  • Begin with a salutation.
  • Create an opening paragraph in which you introduce yourself as the facilitator, as well as provide the workshop name, date, and location. As well, convey any preliminary thoughts that set the tone.
  • Provide some background information in the body of the email. Discuss your experience with the workshop and your areas of expertise. Consider explaining how you are personally connected to the workshop.
  • Briefly describe what participants can expect to learn during the workshop (the learning outcomes).
  • Briefly describe the workshop experience and learning environment. (Will there be presentations, peer feedback, and/or group work?)
  • Close the email with a welcoming message.
  • For a virtual workshop, be sure to include the link to the session and any information needed to connect.


While this web page is accessible worldwide, McGill University is on land which has served and continues to serve as a site of meeting and exchange amongst Indigenous peoples, including the Haudenosaunee and Anishinabeg nations. Teaching and Learning Services acknowledges and thanks the diverse Indigenous peoples whose footsteps mark this territory on which peoples of the world now gather. This land acknowledgement is shared as a starting point to provide context for further learning and action.


Back to top