McGill.CA / Continuing Professional Development - McGill School of Medicine / Recherche / New Accreditation

Applying for Accreditation/Certification: Step-by-step Guide

Planning Phase: Review the ‘Infographic - CPD Activity Planning Process Overview’ to ensure the activity is planned according to the ethical, educational, and administrative standards as per directives provided by CPD regulatory authorities.

Application Form: To facilitate the accreditation/certification eligibility review process, ensure to complete our most up-to-date application form and that all questions are answered. To obtain our current form, please click the following link Application Form: Mainpro+ & MOC Section 1 Activities

Implying or referring to credits prior to receiving the official accreditation/certification approval is strictly prohibited:

  • Do not refer to the Royal College, MOC Section 1, MOC Section 3, the CFPC or Mainpro+ accreditation/certification eligibility status before the official approval is granted.
  • Do not state or indicate that credits or hours are pending approval or applied for. Implying or referring to credits prior to receiving the official approval is strictly prohibited.

Provide accurate answers and full transparency to all questions:

  • Submit the completed application form(s) and all final versions of the supporting documents all at the same time in one email at cpd.med [at] mcgill.ca, 8-weeks prior to the activity start date.
    1. If documents are received less than 8-weeks prior to the activity start date, you may not receive the accreditation/certification eligibility status on time for the activity start date. Note: should supporting documents not be provided, the accreditation/certification eligibility review process will be delayed.
    2. Late fees will apply if the application form(s) and/or supporting documents are received less than 8-weeks prior to the activity start date.
  • If an application submission is complete and does not require modifications to comply with CPD/CME standards, the eligibility review process will be completed within 4-6 weeks from submitting the application submission. If modifications are required, the eligibility review process will be delayed.
  • If activities have already occurred, we are not permitted to grant accreditation/certification.
  • Time Limit: application submissions, including all supporting documents, must be submitted a minimum of 10 business days prior to the activity start date. For submissions received during holidays or vacation periods, a minimum of 20 business days prior to the activity start date is required.
  • Should you be submitting any documentation via Dropbox or another file hosting service, please ensure to provide access for at least an 8-week duration and admission to multiple users.

Documents to submit with the completed application form(s)

NOTE - Naming conventions for files: File names should be short, but descriptive (<15 characters)

  • Signed and completed collective application form (Scientific Planning Committee Chair signature, pg. 12)
  • Certificate template or a certificate request form: Certificate Request Form
  • Invitations/promotional materials - indicate the 25% Q&A for each session (flyers, brochures, website links, blogs, etc.)
  • Speaker invitation template and communication stating CPD/CME standards - Quick Tips for Speakers.
  • If funding was received: provide signed letter(s) of agreement(s) and, if available, the sponsorship prospectus. NOTE: agreements must outline the terms & conditions by which funding was provided & that funds were received as an educational grant
  • If funding was received: provide the commercial interest branding: logos, colors, symbols, etc.
  • If the SPC/PO chooses to delegate to a third-party payment of expenses, provide the signed agreement detailing the roles and responsibilities of each organization
  • Copy of the schedule (provide preliminary if not finalized)
  • Signed copy of the Financial Competing Interests Form - (Scientific Planning Committee Chair signature, pg.13)
  • Signed copies of the Declaration of Potential Conflict of Interest Forms – Scientific and Organizing Planning Committees Declaration of Potential Conflict of Interest Form. NOTE: The completed CoI forms for speakers and all resource persons must be completed, collected, and retained by the activity organizer and submitted 8-weeks after the accreditation periods: final report
  • Signed Ethical Review Form (Scientific Planning Committee Chair signature, pg. 14)
  • If requesting RCSPC MOC credits: Declaration form to be completed by SPC member affiliated with RCPSC – (pg. 15)
  • If requesting CFPC Mainpro+ credits: Declaration form to be completed by SPC member affiliated with the McGill University FMHS and the CFPC member that resides in Quebec – (pg. 16 & 17)
  • Scientific Planning Committee (SPC) meeting minutes, summary of comments from email correspondence, etc.… ensure to include and highlight discussion of mandatory key elements TEMPLATE - SPC Meeting Minutes
  • Needs Assessment: Provide documents/summaries used by the SPC to identify the need of the activity
  • Evaluation form: Provide the template that will be disseminated to participants TEMPLATE - Evaluation Form
  • Copy of Budget – Budget Template
  • PowerPoint Slide Set - Content (PDF of slides not acceptable): Mandatory to submit for review for activities funded by one for-profit or not-for-profit organization - Not required for live single delivery large conference featuring many speakers. NOTE: the CPD expert reviewer may request the PPT(s) for review. If the activity is in English and French, submit PPTs in both languages
  • SPC and speakers conflicts of interest disclosure statement slides that will be presented to participants PPT Template - Disclosing CoI

Submit your accreditation/certification application form and supporting documents via email at cpd.med [at] mcgill.ca

If requesting MOC Section 3 accreditation

In addition to the above-mentioned documents, submit the following:

  • Application form: Self-Assessment or Simulation
  • Participant’s reflection tools: Self-Assessment or Simulation
  • Participant’s feedback strategies
  • Sample participant’s correct and incorrect answers report
  • Instructors’ evaluation tool, ex.: videotaped assessment

Accreditation/Certification Approval

Once the activity is approved with accreditation/certification, the CPD Office will send you:

  • An email notification stating the activity was accredited/certified.
  • A letter of the official approval, including the type of credits, total number of credits granted, the Associate Dean’s comments, the official accreditation/certification statement(s) that must appear verbatim on printed materials and the deadline for submitting the final report (8-weeks after the accreditation period).
  • An invoice and/or a quotation indicating our accreditation/certification service fees linked to your activity.

Accreditation/Certification Review Fees

Once the review has been completed, an invoice indicating all fees (+ applicable taxes) linked to your activity will be submitted to you. Please see the classifications listed below to identify which system applies to you.

  • External to McGill: McGill’s Accounts Receivable Office will be sending you an invoice with all applicable fees.
  • Hospital Departments: Purchase order (PO) documents from the Hospital Purchasing Department is hospital policy. You will receive a quotation from the CPD Office to submit to your Hospital Purchasing Department to obtain the PO documents.

McGill University

c/o Finance Accounts Receivable

680 Sherbrooke Street West, Suite #724

Montreal, QC, H3A 2M7

Email address: arforms.finserv [at] mcgill.ca

  • McGill University Units - paying via FOAPAL: Invoices paid via FOAPAL are GST and QST exempt. The CPD Office will be sending you a detailed invoice with all applicable fees.

 

Post-Activity: Submitting the Final Report

 

To facilitate the accreditation/certification completion process, ensure you are completing the most recent final report form.

Provide accurate answers and full transparency to all questions:

  • Submit the completed final report form and all final versions of the supporting documents all at the same time in one email at cpd.med [at] mcgill.ca, 8-weeks after the accreditation period.
  • Should you be submitting any documentation via Dropbox or another file hosting service, please ensure to provide access for at least an 8-week duration and admission to multiple users.

Documents to submit with the completed final report form:

Submit your final report form and supporting materials via email at cpd.med [at] mcgill.ca

Should you be submitting any documentation via Drop Box or another file hosting service, please ensure to provide access for at least an 8-week duration and admission to multiple users.

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