Hiring Guidelines

Hiring someone? Opening a position? AMUSE? AMURE? MUNACA?

Where to start?

Please check the different sections below for more details on the job profile you wish to hire. Note that the information and forms below only apply to hiring requests within the Biology Department. Requests in other departments should follow their own internal process.


Please start the process as early as possible

Most job categories are unionized and require following specific instructions on posting, compensation, offer letters, etc.

For each new hire, the admin office must review collective agreements and job descriptions to identify in which job category the proposed job description falls. Once identified, the posting and hiring process may take anywhere from 3 weeks to 6 months to be completed. Keep in mind that immigration paperwork will most likely add to the delays.

Note that the complete hiring process (from recruitment to on-boarding) is now done through Workday


For a complete list of unions and associations at McGill University, along with their respective Collective Agreements, please consult the Human Resources website.



For graders and invigilators requests for your exams, please fill in this Request form.

You request will be reviewed by the admin office and we will get back to you within 2 business days. For questions please contact luisa.sabaz [at] mcgill.ca (subject: Grader%2FInvigilator%20request%20form%20question) (Luisa Sabaz).


Casual Positions (Lab helpers, RAs, work study students, etc)

Please fill in the Hiring request form.

For questions about hiring casual employee at the Department of Biology, please contact luisa.sabaz [at] mcgill.ca (subject: Casual%20hire%20) (Luisa Sabaz).



Postdoctoral Fellows/Scholars/Researchers


Please fill in the Hiring request form before making any offer to prospective Post docs. 

Post docs fall in different categories which depends on the funding sources of their salary. 

Please contact patricia.lianos [at] mcgill.ca (subject: Question%20re%20Post%20doc%20hires) (Patricia Lianos) before making any offer to prospective Postdocs. This will help identify the appropriate post doc category and will help calculate if they are elligible to benefits or not before making any commitments.

For detailed information, you may consult the Postdoctoral Registration page on the Graduate and Postdoctoral Studies website as well as the Postdoctoral Registration Checklist.


For questions regarding post doc hires, please contact patricia.lianos [at] mcgill.ca (subject: Question%20re%20Post%20doc%20hires) (Patricia Lianos).

Teaching Assistants

The employment of graduate students as teaching assistants is managed by AGSEM, which stands for Association of Graduate Students Employed at McGill.

Please visit our webpage for more information on Teaching Assitants opportunities

For questions about hiring a teaching assistant at the Department of Biology, please contact susan.gabe [at] mcgill.ca (subject: TA%20hire) (Susan Gabe).


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