In the new year, all users of McGill's centrally supported web platforms, Web Management System (WMS) and Virtual Host (VHost) will be required to complete the Web publishers and developers agreement form on an annual basis.
This helps us keep permission settings current and ensures that the people responsible for website quality are taking the right steps to meet legal and compliance requirements.
Why is this change happening?
Constantly evolving best practices, legal obligations and user requirements are making it very important for us to:
- Confirm individuals with access are aware of their responsibilities and are actively engaged in maintaining site quality.
- Prevent unauthorized access.
- Encourage regular content reviews to address outdated or incorrect information.
- Help our Web Services team provide better, more targeted support.
What to expect
You will receive an email prompting you to complete the Web publishers and developers agreement form. When you complete this form you are confirming:
- Your site complies with guidelines and best practices outlined on the Web Services website, including comply with McGill's Digital Standards;
- Your site complies with the guidelines outlined in the Policy on the Responsible Use of McGill Information Technology Resources;
- You meet the eligibility requirements for gaining permissions to work on McGill websites. (specific requirements are outlined in the form).*
- You have completed all training requirements.*
- If you are a site owner or administrator, that you are reviewing and updating access permissions for your site.
*Including new eligibility and training requirements.
If you do not complete the form, your site may be flagged for review. If issues are identified, a process to address compliance issues may be initiated. Your access permissions may also be discontinued.
Related information
- McGill's Digital Standards: Criteria for creating and managing McGill websites and online services.
- Web governance framework: Roles and responsibilities when creating and managing McGill websites.
- Process to address compliance issues: Actions that may be taken if a compliance issue is identified.
