Award Processing Commitment Schedule

On the originator:

• Finance fund is open.
• Aid Fund Code Request Form is accurately completed.

Initial Set‐up is part of above

• ‘Create/Codify/Validate BSA Aid Fund’.
• Ad‐hoc changes: 2 business days.

On Financial Services:

Budgets represented in Finance.

On Award Processor:

Submits budget request in writing to student.funding with a cc: to Fund Financial Manager/Financial Officer.

Top priority is given to immediately scheduled payments:

• If ‘payment’ passes eligibility then release of the payment to the bank/student fee account will happen on the day of scheduled payment.
• If ‘payment’ does not pass eligibility then release of the payment to the bank/student fee account will occur within 2 business days of the resolution of eligibility.

On Award Processor:

• Enters award in Award Processing Form accordance to the published schedule and the award doesn’t have delays due to student eligibility
• Highlights an urgent exception that requires special handling
• Resolves Fund Administrator disapprovals where applicable

On Financial Services:

Timely Fund Administrator approvals.

On External factors:

Disbursement schedules conflicting with statutory holidays and fiscal year end cannot be accommodated.

• If ‘memo’ passes eligibility then release of the payment to the bank/student fee account will happen on the day of scheduled payment.
• If ‘memo’ does not pass eligibility then release of the payment to the bank/student fee account will occur within 2 business days of the resolution of eligibility.

On Award Processor:

Resolves eligibility issues on a timely basis.

On External factors:

Disbursement schedules conflicting with statutory holidays and fiscal year end cannot be accommodated.

Top priority is given to stopping an imminent payment:

Will be handled within same business day (respecting the operating hours of the Award Processing Support Service).

On Award Processor:

• Request award maintenance activity within published schedule.
• Highlights an urgent exception that requires special handling.

Top priority is stopping an imminent payment:

Will be handled within same business day (respecting the operating hours of the helpdesk).

Next priority:

Award maintenance activities are acted upon in accordance to published disbursement schedule.

On Award Processor:

• Request award maintenance activity within published disbursement schedule.
• Highlights an urgent exception that requires special handling
• Resolves Fund Administrator disapprovals where applicable.

On Financial Services:

Timely Fund Administrator approvals.

Processing the reassignment request:

Will be handled within 1‐2 business days (respecting the operating hours of the Award Processing Support Service).

Next priority:

Award maintenance activities are acted upon in accordance to published disbursement schedule.

On GPS:

Case‐by‐case decision or updated policy decision.