SLA Student Group Constitution

1. Name and Objectives

1.1. McGill University Special Libraries Association Student Group.
1.2. The objectives of this association shall be as follows: to bring together library students of common interest in order to acquaint them with the theory and philosophy of special libraries in the context of librarianship in general, to introduce these students to the special library community, and to familiarise them with various aspects involved in the make-up of associations.

2. Membership

2.1. Membership in this student association will be open to any student full or part-time currently enrolled in the McGill University Library Science Programme.
2.2. Every member will have the right to vote and to hold a position on the executive council.

3. Executive Council

3.1. There shall be an Executive Council consisting of the offices of the President, Vice-President, Secretary-Treasurer, Programme Chairperson, and First Year Representative. Council shall determine the policies of the student chapter and such action as it considers necessary to carry out the objectives of the chapter.
3.2. The Executive Council shall see to it that a minimum of four meetings are held per year at such places as shall be fixed by the Council.
3.3. In the event that a vacancy occurs in the membership of the Executive Council, a replacement shall be elected by a majority vote of the remaining members of the Council. All members of the Council shall serve until their successors are elected and assume their duties.
3.4. Elections for all members of the Executive Council except for the First Year Representative will be held at the first meeting of the next school year.

4. Duties of the Officers

4.1. The President shall be the chief executive officer of the chapter. He will be responsible for overseeing the activities of the chapter and ensuring that its objectives are carried out. In the event of inability, absence or withdrawal of the president, the title and all duties and obligations shall be assumed by the Vice-President.
4.2. The Vice-President shall perform such duties as the President may assign.
4.3. The Secretary-Treasurer shall perform the usual duties of the office and those assigned by the Executive Council.
4.4. The Programme Chairperson shall be responsible for the organisation of the various programmes initiated by the chapter.
4.5. The First Year Representative will carry out general duties in order to acquaint himself with the workings of the chapter.

5. Quorum

5.1. A quorum for the transaction of business shall be fifty percent of the membership.

6. Nominations

6.1. The First Year Representative must be elected to some position on the Executive Council of the following year to ensure continuity in the student chapter. All other positions on the Executive Council are open to all members in the chapter. Potential candidates for membership on the Executive Council must have a minimum of two nominations. Elections shall be by secret ballot. The candidate who receives the largest number of votes for an office shall be elected. In the event of a tie, the election shall be by majority vote of the voting members present.

7. Amendments

7.1. Amendments may be proposed by the Executive Council or fifty percent of the Chapter's membership.
7.2. An Amendment will be passed if there is a two thirds vote of the entire voting membership provided that, of the total members eligible to vote, at least forty percent shall have voted.

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