Graduate Mobility Award (GMA)

Graduate Mobility Award (GMA)

Fall 2021 / Winter 2022

Travel and Virtual Collaborations

Graduate Mobility Awards (GMAs) are intended to support novel research travel opportunities. Additional opportunities for collaboration and professional development remain eligible for the 2021-2022 academic year.

The Faculty of Science is currently accepting applications for projects that fall into one of the following categories:

  1. Virtual Collaboration Projects:
    • Projects such as collaborative remote research, online workshops, or other professional development opportunities that involve international or out-of-province partner institutions are eligible for funding. Collaborations could include arrangements for remotely conducting field work that is not possible due to travel restrictions.
       
    • You can be awarded up to $2,000 depending on the scope of the proposal. Eligible expenses include stipends (up to $500 per month), equipment, software, and virtual platform subscriptions.
       
    • You must also provide your CV, a breakdown of your budget, a letter of support from your McGill supervisor (detailing the significance of the activity, collaborator(s), and any matching funding), and a letter of support from the host organization.
       
    • The activity must start in the 2021-2022 academic year. GPS will only be accepting applications for Virtual Collaboration Projects until 01 April 2022. In order to obtain Faculty approval, please ensure your application is submitted for the February deadline. If this is not possible, please contact Gradstudies.science [at] mcgill.ca
       

2. Regular Graduate Mobility Award

The suspension of University-sponsored travel and international activities that had been in place since March 2020 was lifted on October 22, 2021 following the Government of Canada’s announcement that the global travel advisory had been lifted.

Despite this, traveling during a pandemic poses additional risks and challenges that must be taken into account when contemplating and planning travel. Please be sure to review and follow the McGill Guidelines for travel during the ongoing COVID-19 pandemic.

A Pre-Departure Orientation is mandatory for all students traveling outside of Canada for university-related activities. More information can be found here: https://www.mcgill.ca/mcgillabroad/safety/predeparture.

  • Projects can include a research stay at a lab, participation in a formal bilateral exchange / research partnership, or fieldwork.
     
  • The normal maximum value of the award is $1500 per month. For the 2021-2022 academic year, additional funding may be considered, depending on the scope of the proposal. Change for 2021-2022 Academic Year: Approval of the budget is handled by GPS, not the Faculty. Only GPS can confirm how much of your requested budget will be approved.
     
  • In addition to the application form, you must provide your CV, a detailed breakdown of your budget, a letter of support from your McGill supervisor (detailing the significance of the activity, collaborator(s), and any matching funding), and a letter from the host organization.
     
  • The activity must start in the 2021-2022 academic year. Please note that GPS may no longer accept applications for retroactive funding. In order to ensure your application can be reviewed in time, please choose an application deadline at least one month before your departure date. If this is not possible, please contact us: Gradstudies.science [at] mcgill.ca. This should allow sufficient time for our committee to review the application, and for GPS to approve funding after submission of the required documents on their website.

How to apply

Follow these instructions carefully to ensure prompt review of your application:

  1. Make sure you are eligible based on the criteria on GPS' website and that your plans fit into one of the two categories (see above).
  2. Complete a Graduate Mobility Award application form. Make sure to follow the budget guidelines outlined in the FAQ below.
  3. Collect supporting documents, as described above.
  4. Get the application signed by your Supervisor and Graduate Program Director. The Associate Dean signature is not required at this point. See also the FAQ below.
  5. Combine all documents into a single PDF named: GMA_202122_LASTNAME_Firstname and submit to gradstudies.science [at] mcgill.ca for review.
  6. If approved, your application will be signed by the Associate Dean and returned to you by email. You will then submit your signed approved application to GPS for approval of your budget and to receive the funds. Please be sure to review their website for additional requirements and take note that the application for a Regular Graduate Mobility Award must be submitted to GPS by July 15, 2022.

Deadlines

  • November 15, 2021
  • February 1, 2022
  • April 1, 2022
  • June 1, 2021

Questions

Contact your Graduate Program Coordinator or Graduate Program Director for further details or email gradstudies.science [at] mcgill.ca.

For details about the application/approval process, see the FAQs below.

FAQs

What type of applications are eligible for the Virtual Collaboration Project funding?

Under this special program, the Faculty of Science has provided funding for the following:

  • Software license to use in collaborative virtual research
  • Development of an online digital resource for three paleontological institutions across the world
  • Registration at an online workshop to learn new techniques
  • Shipping cost to send samples to another lab for analysis using equipment not available at McGill

How can I get the signature of the Associate Dean on my GMA application?
Follow steps 1 to 5 above to submit your application to the Faculty of Science for review. The Associate Dean will sign your application when/if it is approved. GPS will not approve applications submitted to their web site without this prior approval by the Faculty.

How do I fill out the budget for a Virtual Collaboration?
As indicated on the application form, eligible expenses for Virtual Collaborations include a stipend complement (up to $500 per month), equipment, software and virtual platform subscriptions. Other sources of funding for the research opportunity (such as another award, funding from your supervisor, etc.) must be listed on your application; expenses covered by other sources are not eligible for GMA funding. You must also submit a detailed budget as a separate document. For example, you should justify any stipend amount requested in terms of the scope of the work and time spent on it. Other sections of the budget should be explained in detail.

How do I fill out the budget for a Regular Mobility Award?
As indicated on the application form, your total request can include amounts for travel, accommodation and living expenses. Requests for living expenses above $30/day must be explained and justified in the application. Other sources of funding for the travel (such as a travel award, funding from your supervisor, etc.) must be listed on your application; expenses covered by other sources are not eligible for GMA funding. On a separate page, you need to provide a detailed breakdown of your budget.

How do I fill out the Travel Registry form?
Contact your Graduate Program Coordinator, who will set up the form for you if needed.

What if my dates change?
If your dates change, please contact the Faculty of Science (gradstudies.science [at] mcgill.ca) to determine if we can approve the change by email or if you should submit a revised application. If applicable, you will also need to update the Travel Registry to indicate the correct dates.

If I have previously received a GMA, can I apply for another award in a future academic year?
Yes, but priority will be given to qualified applications from students who have not previously received funding through this program. Students may only receive one award per academic year. In addition, please note that funding for the Regular GMA cannot exceed 8 months per degree. If you have exceeded this maximum, please contact us (gradstudies.science [at] mcgill.ca) for your options to apply for funding.

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