Letter of Understanding
This letter provides an understanding between students and supervisors and is required for all PhD students and strongly recommended for all MSc students. The document contains a minimum set of principles upon which additional principles can be added through discussion by both parties.
Advisory Committee Formation
Each student must have an Advisory Committee to help provide guidance during the course of the degree program. Use this fillable PDF form to nominate the Advisory Committee members within the first three months of your registration. Upload the completed, signed form to the MyProgress system.
Progress Tracking Form
The first committee meeting should be held within the first term of the start of the program. The student must meet with their Advisory Committee at least once each year for PhD students and 6 months for MSc students, but may meet more frequently, as appropriate. The student must complete the relevant sections of the Progress Tracking Form before the meeting. At the end of the meeting, the Advisory Committee will complete the form and indicate whether progress is Satisfactory, or Unsatisfactory. The completed form must be submitted to the Graduate Program Director (GPD) for signature. This fillable PDF form should be used to comment on student performance and must be signed by each member of the Committee as well as the student before being deposited with the GPD. If an evaluation of Unsatisfactory is given, a detailed explanation of the reason for the evaluation, along with a point list of objectives that must be completed before the next meeting to attain Satisfactory standing. A follow-up meeting must occur between four and six months following an Unsatisfactory evaluation.
Initial Thesis Submission Checklist
Students who are submitting their thesis as of June 1st 2022 must upload their completed checklist on myThesis with their initial thesis. This checklist should be uploaded as a supplemental document on myThesis. The Initial Thesis Submission checklist document includes two checklists, one for a manuscript-based thesis and one for a traditional thesis. Students should only complete the checklist that is relevant to their thesis format. Both checklists comprise the Thesis Components listed on the GPS website. Additionally, relevant links to GPS webpages and important considerations are included to help guide students in writing and submitting their thesis.
Student Stipend Form
In order for Student Stipends to be processed in BSA using the Minerva Award Processing form, professors and the students must first complete and sign the 
Student Stipend Authorization Form to attest to the nature of payment.
Graduate student stipend forms should be submitted to aes.gradfunding [at] mcgill.ca (subject: Parasitology%20Student%20Stipend%20to%20process) for processing.
Undergraduate student stipend forms should be submitted to amanda.johnston [at] mcgill.ca (subject: Undergrad%20student%20stipend%20to%20process) for processing.
GREAT Travel Award Application Form
Applications must be submitted by February 28 for travel within each academic year. Funding is limited and awards are granted on a first-come, first-served basis starting September 1. Completed forms must be submitted to amanda.johnston [at] mcgill.ca (subject: GREAT%20Travel%20Award) (Ms. Amanda Johnston).
The GREAT Travel Award supports graduate student conference travel related to research and the dissemination of results. Each year on September 1, the Faculty allocates GREAT funding to the Institute of Parasitology, to be used by April 30 of the following year. For the current cycle, eligible travel must take place between May 2025 and April 2026. Travel after April 2026 may be claimed under the next allocation through a special summer budget request.
Awards may be granted for up to $600 or 50% of total travel costs, whichever is less. To support more students, smaller allocations may be made. Matching funds from other sources are expected, and supervisors are responsible for any additional financial support.
Short-term travel for training or collaborative research is normally supported through Student Mobility funds; however, in exceptional circumstances, GREAT funds may be used.
GREAT applicants must be full-time thesis students, M.Sc. (years 1-2) or Ph.D. (years 1-5) students and must be registered at the Institute of Parasitology:
- Students must be registered full-time in the term(s) in which the award is paid and the travel is taking place.
- Conferences in the Greater Montreal Area are not eligible for GREAT Award funds.
- Travel outside the Montreal area requires a Travel Registry to be completed by the student.
All recipients must submit a post-travel expense report, including receipts and a description of the relevance of the travel to their graduate research. Documentation must be submitted to amanda.johnston [at] mcgill.ca (subject: GREAT%20Travel%20Award) (Ms. Amanda Johnston) within 30 days of travel completion. Eligibility for future GREAT Awards depends on meeting these requirements.
