Graduate Student Progress Tracking
McGill requires annual tracking of doctoral students’ progress toward the degree. The Graduate Student Research Progress Tracking Form is to be used during face-to-face meetings between the doctoral student, supervisor, and at least one other departmental representative. Having written agreed-upon expectations and clearly defined requirements aids in reduced times to completion and leads to fewer supervisor-supervisee misunderstandings.
Please refer to the Regulations on Graduate Student Research Progress Tracking for the steps to be followed for doctoral students. Units may also use the Form for Master’s students in thesis and non-thesis research programs, if this is a unit-wide practice.
This Form must also be completed by Doctoral external award holders (e.g., of NSERC, SSHRC, and CIHR fellowships). The signed Form must be submitted by the student (with supervisor copied) to graduatefunding.gps [at] mcgill.ca (GPS Funding). Award holders must abide by McGill regulations governing awards and should also refer to the relevant Award Holder’s Guide.
GPS Graduate Student Research Progress Tracking Form*
* This is a fillable pdf form and can be signed with digital signatures. Download the pdf from your browser (Firefox and Internet Explorer work best with digital signatures) and save it to your desktop. Open the form using Adobe Acrobat Reader and save it again after filling it in.
Unsatisfactory Progress Tracking Reports
As noted in the Regulations on Graduate Student Research Progress Tracking , “Two unsatisfactory reports (not necessarily successive) constitute unsatisfactory progress towards the degree and, if recommended by the academic unit, the student will be withdrawn from the University.”
Units must communicate with the associatedeans.gps [at] mcgill.ca (GPS Associate Deans) for approval in cases where students receive two or more unsatisfactory reports.
Progress Tracking resources:
General rationales and practical advice on progress reporting are available on the Monitoring student progress page of the Supervision: Graduate and Postdoctoral Support website. For more information about supervision, please refer to Regulations on graduate student supervision.
As you progress through your degree, you should familiarize yourself with the basic research policies and ethics guidelines of the Universities. For more information, visit our Graduate Student Research page.