The Regulation on Conflict of Interest applies to graduate and postdoctoral trainees as well as supervisors. As per the Regulation, “a potential conflict of interest will exist whenever a member of the University community is in a position to influence the conduct of research, academic, human resource, business, financial, governance or other matters in ways that could lead to personal gain for the member or a related party, or give improper advantage to others, to the detriment of the University or other members of the University community.”
The Regulation further recognizes that “the existence of a potential conflict situation does not necessarily connote misconduct or preclude the involvement of a member in the situation in which the conflict has arisen – provided the conflict is recognized, disclosed, assessed and addressed. However, it must be recognized that not all conflicts of interest, even if disclosed in a timely manner, will be permitted.”
Conflicts of interest must be disclosed through appropriate channels. Note that if a conflict of interest has been identified on the Progress Tracking Form, it must also be disclosed using a COI disclosure form, and a mitigation letter must be issued. To consult Guidelines for disclosing a Conflict of Interest when graduate students or postdoctoral trainees are involved, please click here.
At a minimum, the conflict of interest and mitigation letter should be reviewed annually as part of the Progress Tracking meeting for graduate trainees and as part of any Letter of Agreement change for postdoctoral trainees.