Endowed Chairs and Professorships

Endowed chairs and professorships are one the highest academic awards that the University can bestow on a faculty member, with some named entities being as old as the University itself. Thus, it is both an honor to the named holder of the appointment and also an enduring tribute to the donor who helped establish it.

Current chairholders

A list of current endowed chairholders is maintained on the Provost’s website.

Endowed chairs and professorships are governed by the Policy Relating to the Naming of University Assets and the Policy on the Approval of Contracts and Designation of Signing. For questions related to the establishment or dis-establishment of an endowed chair, please contact the academic.personnel [at] mcgill.ca (Academic Personnel Office).

Procedure for Selection, Appointment and Reappointment

The appointment of an endowed chair or professorship may proceed once the chair or professorship has been established. The following steps also apply to direct-funded (limited-term) chairs and professorship.

  • The Dean monitors the endowed chairs under the Faculty’s purview for vacant chairs and chairs coming up for renewal. The Dean strikes a committee to initiate the selection or renewal process as necessary. It is recommended that the committee initiates the review six months in advance of the appointment or reappointment date to allow sufficient time for all steps to be finalized.
  • A Faculty committee charged with the selection carries out its search and forwards a report in support of its recommendation to the Dean of the Faculty.
  • The Faculty submits the appointment or reappointment dossier in Workday via the process “Add Additional Job” (new appointment) or “Change Job” (reappointment) in order to add/reappoint this appointment to the professor’s employment record. Please note that the field "Academic Stipend Research Named Entities" is the salary stipend and not the research allocation. Once this process is finalized Workday generates a board letter to the Chairholder and Endowed Chair/Professorship Research Fund Guidelines*. Information regarding adding/changing a job can be found in the Quick Reference Guide: Add Job, Quick Reference Guide: Change Job for All Employee Groups and Change Job: Reappointment (Academic) – Job Aid (Stipend Positions section).

*Note: The Endowed Chair/Professorship Research Fund Guidelines is currently a mandatory step in Workday for all endowed appointments. If the endowed appointment does not include a research allocation this form will be modified to reflect that it does not apply to them but they will still be required to accept the form.

Documentation

Description

Dean's memo

  • If applicable, the name of the previous incumbent, and the date and reason for the departure
  • For appointments, a brief rationale for the decision to appoint the proposed candidate
  • For reappointments, a brief rationale and detailed explanation of the full process taken that led to the decision to reappoint
  • The start date and length of the appointment or reappointment (typically five years for emerging/early-career scholars and seven years for senior/established scholars, aligned to CRC and internal award terms)
  • Financial information pertinent to the appointment including but not limited to:
    • Salary Stipend
    • Research Fund
  • Details of any other salary sources held by the proposed incumbent including funding start/end date. These may include but are not limited to:
    • Canada Research Chair
    • James McGill Professorship
    • Distinguished James McGill Professorship
    • William Dawson Professorship
    • External Salary Award (i.e. FRQS)

Selection or Review Committee Report (for appointments only)

Appointments require a selection committee report outlining the criteria used to assess the candidate.

Curriculum Vitae

The candidate’s current CV

Chairholder Progress Report (for reappointments only)

The chairholder’s report on activities and accomplishments achieved during the latest term of the chair.

Capital and Spend Fund Balances (for Hospital-based Chairs only)

Confirmation of the Capital Fund book value and units and the balance in the spend fund.

  • Once the appointment or reappointment process has finalized, the Faculty then initiates any compensation adjustments to the professorial position if the spend fund supports a portion of the salary, The spend fund of the Chair of Professorship (restricted fund 2XXXXX) must be used in the fund section. Information regarding modifying a costing allocation can be found in the Costing Allocation – Job Aid.
  • If there is a research allocation the Faculty must process this outside of Workday.

 

 

 

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