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Québec Tax Exemption

Individuals who did not reside in Canada immediately prior to starting their work as a postdoc at McGill University may qualify for a Québec Tax Exemption. Please consult the sections below for more information on eligibility and the application process.

Eligibility

  • Be specialized in the field of pure or applied science or a related field;
  • Have assumed postdoctoral responsibilities after March 31, 1998 as a postdoctoral fellow in an eligible organization under a contract of employment;
  • Should not have resided in Canada immediately prior to the start of the postdoctoral fellowship;
  • Hold a PhD or its equivalent, as recognized by a Québec university, for less than 5 years at the time of hiring;
  • Be a postdoc and engaged in functions exclusively or almost exclusively in the field of expertise at the home organization for all or part of the tax year referred to as the targeted year;

NOTE: the eligible areas of specialization are listed in Schedule 2 – List of eligible fields of the Ministry of Education Guide.

Application Process

To qualify for a Québec Tax Exemption and receive an Eligibility Certificate from the Ministry of Education, you must provide the following documentation:

  1. a completed Application for a Qc Tax Exemption Eligibility Certificate -not in your McGill file
  2. a copy of the document which certifies your appointment as a postdoc at McGill University (Letter of Agreement)
  3. a copy of your Canadian work permit - for international candidates only
  4. a notarized copy of your doctoral degree (Ph.D.) or an equivalent. Diplomas in languages other than French, English, Spanish or Latin must be translated by a member of the Ordre des traducteurs, terminologues et interprètes agréés du Québec (OTTIAQ) – if a copy is not already in your McGill file
  5. a summary of your doctoral thesis – not in your McGill file
  6. a description of your position and functions – not in your McGill file
  7. an updated copy of your curriculum vitae – not in your McGill file

Deadlines & Special Instructions

Use the on-line application form to submit your application and all documents that are not already in your McGill file.

The deadline to submit your application to the Management of Academic Records is Friday, February 19, 2021.

Your request will be reviewed and submitted to the Ministry of Education by the Ministry’s final deadline of Monday, March 1, 2021.

The Ministry of Education will review and send all decisions to the Management of Academic Records by April 2021.

  • If your application is deemed eligible, you will receive your Québec Tax Exemption Eligibility Certificate via email in April 2021. You must then submit a copy of the certificate to McGill Human Resources (if you are paid by McGill) at hr.hr [at] mcgill.ca or to your employer (if you are not paid by McGill, this includes the MUHC and affiliated institutes) and request an amendment to your 2020 Relevé-1 (RL-1) tax slip.
  • If your application is deemed ineligible, Management of Academic Records will send you the Ministry’s decision in April 2021.

Note 1: Ensure that you check your McGill email address (first.last [at] mail.mcgill.ca). It will be used to contact you regarding your Québec Tax Exemption application.

Note 2: The eligibility certificate issued by the Ministry of Education is valid for one year but it may be renewed (see renewal process below)

Renewal

If you obtained Québec Tax Exemption Eligibility Certificate prior to 2020-2021, you may qualify for renewal and will need to apply for 2020-2021. An eligibility certificate may be renewed up to 5 times, for a maximum period of 5 years.

You must complete and submit a request for Renewal of a Qc Tax Exemption Eligibility Certificate to the Management of Academic Records, Enrolment Services.

Deadlines & Special Instructions

The deadline to submit your request to the Management of Academic Records is Friday, February 19, 2021.

Your request will be reviewed and submitted to the Ministry of Education by the Ministry’s final deadline of Monday, March 1, 2021.

The Ministry of Education will review and send all decisions to the Management of Academic Records by April 2021.

  • If your renewal application is deemed eligible, you will receive your Québec Tax Exemption Eligibility Certificate via email in April 2021. You must then submit a copy of the certificate to McGill Human Resources (if you are paid by McGill) at hr.hr [at] mcgill.ca or to your employer (if you are not paid by McGill, this includes the MUHC and affiliated institutes) and request an amendment to your 2020 Relevé-1 (RL-1) tax slip.
  • If your renewal application is deemed ineligible, Management of Academic Records will send you the Ministry’s decision in April 2021.

Note 1: Ensure that you check your McGill email address (first.last [at] mail.mcgill.ca). It will be used to contact you regarding your Québec Tax Exemption application.


FAQ

Once I submit my new/renewal application, do I need to contact anyone?

No. The Management of Academic Records will send you an email once your application has been reviewed and submitted to the Ministry of Education (allow 10 business days following your submission). You will be contacted if there is any issue with your submission/documents and once the Ministry has rendered their decision (April 2021).

Can I submit my application for a new Eligibility Certificate without any supporting documents?

No. To approve your application, the Ministry of Education requires important information regarding your postdoctoral research/status. It is necessary to submit all documents that are not already in your McGill file/were not submitted to the Management of Academic Records at the time of registration.

I have been granted an extension of my 5-year eligibility, can I apply for a Québec Eligibility Certificate for 2020-2021?

Yes. The Ministry of Education will consider your application for 2020-2021. If approved, you will be issued an Eligibility Certificate. You will need to submit it with an amended Relevé-1 (RL-1) Tax slip to Revenue Quebec with your income taxes for 2020. Revenue Quebec will confirm whether the exemption applies to you for 2020.

My position at McGill was terminated in 2020 and I left Canada. Can I still apply for a Québec Tax Exemption?

Yes. If you held a postdoc position at McGill University between 1 January & 31 December 2020 and you meet all the conditions, you can apply for a Quebec Tax Exemption for 2020-2021.

With the closure of many offices, how can I provide a notarized copy of my degree?

You can access the Chambre des notaires du Québec to find online services and have your document notarized remotely.

If I obtain an Eligibility Certificate, do I need to use it?

No. You can choose not to use the eligibility certificate.

If I receive an Eligibility Certificate and benefit from a Québec tax exemption, will it affect my eventual application for Canadian permanent residency?

No. Applying for a tax exemption has no impact on the Canadian permanent residency application.

Do I need to contact my employer for an amended Relevé-1 (RL-1) Tax slip before or after I receive an Eligibility Certificate?

After you receive your Eligibility Certificate (if you are admissible), you will need to obtain an amended Relevé-1 (RL-1) Tax slip. If you are paid by McGill Human Resources contact hr.hr [at] mcgill.ca; if you are not paid by McGill (MUHC, affiliated institute or other funding agency) you must contact them directly.

Do I need to send a copy of my Eligibility Certificate to my employer when I request an amended Relevé-1 (RL-1) Tax slip?

Yes. You will need to send a copy of your Eligibility Certificate along with your request. This information is required for revision of your Relevé-1 (RL-1) Tax slip and your file.

I no longer have access to my first.last [at] mail.mcgill.ca email. Can I still apply for a Québec Tax Exemption?

Yes. You must first contact the McGill IT Help Desk to have your account activated. You will then be able to access your McGill email and use your McGill Username and password to submit your on-line application.

This work is licensed under a Creative Commons Attribution Non-Commercial 4.0 International License.
Graduate and Postdoctoral Studies, McGill University.

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