Please read the following information carefully. Below is information on why we collect this data, how we use it, and how we keep your data safe.
Why we collect Census data
We want to understand the composition of our student body so that we can better serve our students and identify areas of underrepresentation. You will be able to update the data you provide here at any time by changing your responses in the Census located in the “Student” menu in Minerva.
How we use Census data
Identifying information will never be shared with any external bodies, will never be used to affect any academic evaluation or disciplinary action, or in any future admissions decisions. Data will be anonymized and only reported in aggregate. Aggregate data will only be used to inform operational decision making toward meeting University EDI priorities. Aggregate data will be reported biennially to Senate and will be posted on McGill’s Equity Related Policies & Reports webpage. Similar reports may be produced at the Faculty level.
How we protect Census data
Census data is encrypted and stored on McGill’s secure servers. Access to identifying information is restricted to a small number of employees for the purpose of building aggregate reports. Aggregate results < 5 are masked to avoid identifying individual students. Identifying information will never be shared with your instructors, supervisors, or fellow students.
Destruction of data
The information you provide here will be destroyed within 18 months of the end of your final registered term at McGill. The anonymized data based on the information you provided may continue to be used in aggregate reports.
If you do not consent to the collection of data for any of the purposes described here, your data will not be stored and it will not be used.
Should you have any questions or concerns about the Student Census, please address your comments to our EDI Business Analyst in Enrolment Services at EDI.ES [at] mcgill.ca.