Guidelines for Academic Recruitment

Faculty Deans, Chairs and Directors must follow the below guidelines when recruiting for academic positions.


Shortlist Composition and Verification

Please remind your search committee chairs to verify their shortlists, once composed, with the Associate Provost (Equity & Academic Policies) (AP-EAP), according to the following processes:

  1. Search committees must ensure that at least one shortlisted candidate is a member of a designated equity group. This determination is made by consulting our Senior Employment Equity Advisor, Tynan Jarrett (tynan.jarrett [at]
  2. As early as possible, search committee chairs will share their shortlists (by email: tynan.jarrett [at] confirming that these include at least one member of a designated equity group.
  3. We will review shortlists and confirm that these meet equity requirements within one business day.
  4. The Dean's recommendation for a new appointment must be accompanied by both the employment equity data report and a copy of the correspondence described in #3 above.

Equity Training

All search committee chairs and members must participate in equity training and all faculty are encouraged to take part.

To register for a session, please go the APO website.

Cross-campus trainings for the 2019-2020 academic year will take place:

Date Time Location
Thurs., Aug. 29th 10-12 noon Downtown
Mon., Sept. 9th 2-4 p.m. Mac Campus
Wed., Sept. 11th 2-4 p.m. Downtown
Fri., Oct. 4th 10-12 noon Downtown
Thurs., Oct. 17th 2-4 p.m. Downtown
Wed., Oct. 30th 10-12 noon Mac Campus
Tues., Nov. 19th 10-12 noon Downtown
Tues., Dec. 10th 2-4 p.m. Mac Campus
Thurs., Dec. 12th 10-12 noon Downtown
Wed., Jan. 15th 10-12 noon Downtown
Tues., Jan 28th 2-4 p.m. Mac Campus
Wed., Feb. 26th 10-12 noon Downtown
Mon., Mar. 23rd 2-4 p.m. Downtown
Wed., Apr. 15th 2-4 p.m. Downtown
Thurs., May 7th 10-12 noon Mac Campus
Thurs., May 21st 10-12 noon Downtown

Please urge colleagues to attend one of these sessions and to confirm participation by email (tynan.jarrett [at] or by registering on the APO website.

Units may also request customized equity training sessions for individual search committees, departments or faculties.

Dean's Representatives on Search Committees

Each search committee should include a Dean's representative charged with ensuring that the search adheres to the University's employment equity policies and procedures. Dean's representatives are encouraged to reach out to angela.campbell [at] (Angela Campbell) and/or tynan.jarrett [at] (Tynan Jarrett) with any questions arising during a recruitment process.

Thank you very much for your collaboration again this year on these important initiatives essential to our ongoing efforts related to equity and inclusion at McGill.

McGill University is on land which has long served as a site of meeting and exchange amongst Indigenous peoples, including the Haudenosaunee and Anishinabeg nations. We acknowledge and thank the diverse Indigenous peoples whose presence marks this territory on which peoples of the world now gather.

For more information about traditional territory and tips on how to make a land acknowledgement, visit our Land Acknowledgement webpage.

Back to top