Guidelines for Academic Recruitment

Shortlist Composition and Verification

Please remind your search committee chairs to verify their shortlists, once composed, with the Associate Provost (Equity & Academic Policies) (AP-EAP), according to the following processes:

1. Search committees must ensure that at least one shortlisted candidate is a member of a designated equity group. This determination is made by consulting our Senior Employment Equity Advisor, Tynan Jarrett (tynan.jarrett@mcgill.ca).
2. As early as possible, search committee chairs will share their shortlists (by email: tynan.jarrett@mcgill.ca) confirming that these include at least one member of a designated equity group.
3. We will review shortlists and confirm that these meet equity requirements within one business day.
4. The Dean's recommendation for a new appointment must be accompanied by both the employment equity data report and a copy of the correspondence described in #3 above.

Equity Training

All search committee chairs and members must participate in equity training and all faculty are encouraged to take part.

To register for a session, please go the APO website.

Cross-campus trainings for the 2019-2020 academic year will take place:

Please urge colleagues to attend one of these sessions and to confirm participation by email (tynan.jarrett@mcgill.ca) or by registering on the APO website.

Units may also request customized equity training sessions for individual search committees, departments or faculties.

Dean's Representatives on Search Committees

Each search committee should include a Dean's representative charged with ensuring that the search adheres to the University's employment equity policies and procedures. Dean's representatives are encouraged to reach out to Angela Campbell and/or Tynan Jarrett with any questions arising during a recruitment process.

Thank you very much for your collaboration again this year on these important initiatives essential to our ongoing efforts related to equity and inclusion at McGill.