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Tuesday, April 7, 2009
9:30 a.m.
Leacock 738
Co-Chairs: Ann Yaxley and Kim Reany
1. Welcome and Introduction of Members
2. IT Topics
- Topic TBA (Alex Gauthier)
3. Updates (standing items)
• ADMIN- RETREAT
• HR
• FFO
• SIS
• FIS
4. Reminders and Follow Up
- Seminar Rooms Used by Arts – revised spreadsheet has been posted https://www.mcgill.ca/aag/handouts/ (see February 2009 info).
- Guidelines sent from Financial Services on Guest Lecturer & Speaker Remuneration (FAF vs special meeting of AAG)
5. Other Business
- MAUT Tenure and Mentoring Workshops (Linda Montreuil)
- Thanks to Jackie Gregory for volunteering for today’s meeting
- Next meeting: May 19, 2009 (luncheon at Thomson House) – if interested in attending please RSVP to Kim (kim.reany [at] mcgill.ca) by April 30
Tuesday, March 3, 2009
9:30 a.m.
Leacock 738
Co-Chairs: Ann Yaxley and Kim Reany
1. Welcome and Introduction of Members
2. Guest - Louise Savard, Director University Safety Office with Associate Dean Mary MacKinnon and Kathy Lauer, Members of Leacock Working Group
- University Safety with a focus on what the Leacock Working Group has been working on since November
• Information on Leacock Indoor Air Quality is available at www.mcgill.ca/safety/reports/leacock"
3. Guest - Alexandra Gregorian, Supervisor, Security Services
- STOP (Security Tracking of Office Property) security plate for laptops and Personal Safety Training (NVCI - Non-Violent Crisis Intervention and R.A.D. - Rape Aggression Defense)
• Information on STOP is available at https://home.mcgill.ca/security/services/stop-schedule/.
• Information on NVCI (Non-Violent Crisis Intervention) training is available at https://www.mcgill.ca/security/training/crisis
• Information on R.A.D. (Rape Aggression Defense) training is available at https://home.mcgill.ca/security/training/rad/
4. Updates (standing items)
• ADMIN- RETREAT
• HR
• FFO
• SIS
• FIS
5. Reminders and Follow Up - Seminar Rooms Used by Arts - spreadsheet and power points for 688 Sherbrooke, Arts and Leacock are available at https://www.mcgill.ca/aag/handouts/ (see February 2009 info).
6. New Business - Guidelines sent from Financial Services on Guest Lecturer & Speaker Remuneration (Iain Blair)
- Volunteer to set up for next meeting (April 7, 2009)
• thanks to Leila Al-Bassit for volunteering for today’s meeting
7. Other Business
Tuesday, February 10, 2009
9:30 a.m.
Leacock 738
Co-Chairs: Ann Yaxley and Kim Reany
1. Welcome and Introduction of Members
2. IT Topics - Re-structuring of common drive security/folders (postponed from December ) (Alex Gauthier)
3. Update: Arts Expense Report Help Pilot Project (Meena Mohan)
4. Updates (standing items)
• ADMIN- RETREAT
• HR
• FFO
• SIS
• FIS
5. New Business
- Volunteer to set up for next meeting (March 3, 2009)
• thanks to Kirsty for volunteering for today’s meeting
6. Other Business
Tuesday, January 6, 2009
9:30 a.m.
Leacock 738
Co-Chairs: Ann Yaxley and Kim Reany
1. Welcome and Introduction of Members
2. IT Topics
- Email archiving through EVAULT (Alex Gauthier)
- PLEASE NOTE: Re-structuring of common drive security/folders (postponed from December will be given at a future meeting)
3. Updates (standing items)
• ADMIN- RETREAT
• HR
• FFO
• SIS
• FIS
4. Reminders and Follow up
- GPSO fellowships payment system, early deadline for nominations (update from Wendy Owens)
- Final enrolment figures for AGSEM (Collective agreement, article 13.5: By the last day of classes in each term, the Hiring Unit shall provide the Union with a list of final enrolment numbers for each course in which the Teaching Assistants were employed.) (update from Kim Reany – included in SIS Handout)
5. New Business
- Volunteer to set up for next meeting (February 10, 2009)
• thanks to Arlene for volunteering for today’s meeting
6. Other Business
Tuesday, December 2, 2008
9:30 a.m.
Leacock 738
Co-Chairs: Ann Yaxley and Kim Reany
1. Welcome and Introduction of new Members
2. Special Guests (to be held 10:30-12:30 in Leacock 232)
-Pierre Barbarie, Associate Director, University Safety and Claude Lahaie Associate Director, Emergency Measure/Fire Prevention Services, University Safety Office will present Emergency Measures at McGill from 10:30 am-12:30 pm. (Feel free to invite your support staff to join us for this portion of the meeting.)
3.IT Topics
- Re-structuring of common drive security/folders (Alex Gauthier)
4.Updates (standing items)
– due to the length of our meeting, updates will be distributed as Handouts
•ADMIN- RETREAT
•HR
•FFO
•SIS
•FIS
5.Reminders and Follow up
-The following was agreed to at our meeting of November 4 2008:
•We will be Going Green – please bring your own mug to future meetings for your coffee or tea
-GPSO fellowships payment system, early deadline for nominations (update from Wendy Owens- nothing new to report; carried through to January)
-Final enrolment figures for AGSEM (Collective agreement, article 13.5: By the last day of classes in each term, the Hiring Unit shall provide the Union with a list of final enrolment numbers for each course in which the Teaching Assistants were employed.) (update from Kim Reany – included in SIS Handout)
6.New Business
-Volunteer to set up for next meeting (January 6, 2009)
•thanks to Claudine for volunteering for today’s meeting
7.Other Business
*** We will break at 10:25 am and walk to Leacock 232***
for the presentation: Emergency Measures at McGill
Tuesday, November 4, 2008
9:30 a.m.
Leacock 738
Co-Chairs: Ann Yaxley and Kim Reany
1. Welcome and Introduction of New Members
2.Special Guests from Enrolment Services
-Discussion of Method of Evaluation Form for D Courses (Stanley Whyte, Exam Administrator and Jocelyne Younan, Assistant Registrar)
3.IT Topics
-Working from Home and Accessing Your Files Off-Campus (Alex Gauthier)
4.Updates (standing items)
•ADMIN-RETREAT
•HR
•FFO
•SIS
•FIS
5.Reminders and Follow up
- The following was agreed to at our meeting of October 14 2008:
•We will no longer have closed sessions during regular AAG Meetings. Any confidential discussions will be held at special meetings or through emails
•Updates from Admin, HR, FFO, SIS and FIS will be listed as standing agenda items and information brought to meetings will be posted as handouts on our website for members not able to attend
- GPSO fellowships payment system, early deadline for nominations (update from Wendy Owens)
- Final enrolment figures for AGSEM (update from Kim Reany)
6.New Business
- Volunteer to set up for next meeting
•thanks to Brigitte for volunteering for today’s meeting -Future topics
7.Other Business
Tuesday, October 14, 2008
9:30 a.m.
Leacock 738
Co-Chairs: Ann Yaxley and Kim Reany
1. Welcome and introduction of New Members
2. Recap of 2007-2008
3. Special Guests - Professor Christopher Manfredi, Dean, Faculty of Arts
4. Pilot Project: Arts Expense Report Help
5. ADMIN Update (Sharon Barqueiro)
6. SIS Update (Kim Reany)
7. HR Update (Kathy Lauer)
8. Reminders and Follow Up
- Brown Bag lunch-an informal monthly get-together (scheduled for the last Friday of every monty) starting Friday, October 31
- Merit letter and response from Principal
9. New Business
- Mgt forum Nov 3 plenary session - revised M-compensation structure & salary policy 12-1:15, New residence Hall - - None
5. Reminders and Follow-ups:
- Merit letter from AAG
- Flex Day request
6. Other Business
- Next meeting –May 20, 2008
7. APO Update (Kathy Lauer) – CLOSED SESSION
Tuesday, March 4, 2008
9:30 a.m.
Leacock 738
Co-Chairs: Ann Yaxley and Kim Reany