Internship Course for Academic Credits

Steps to Getting Approval to Register for an Internship Course

Please note: All steps should be completed well in advance of the start of your internship. No approval will be granted after you have started your internship.

The internship course cannot be taken at the same time as the internship; it must be completed in the following academic term (e.g., Fall for a summer internship). Department-specific requirements may apply.

  1. The student obtains a written confirmation of the internship from the host organization, including number of hours (per week and total) and learning goals and outcomes.
    • If done in letter format it must be signed by your host organization.
    • If done by screenshot of email conversation it must clearly show the sender, the recipient, and the date the email was sent.
       
  2. The student confirms that their department offers an internship course and familiarize themselves with the requirements for receiving internship course credit in their department (on the left-hand menu of this page/section menu on mobile).
    • It is recommended to meet your departmental advisor before submitting the forms to AIO to confirm that you are eligible to take the course. 
       
  3. If the student is travelling outside of Canada for the internship, they are required to complete the mandatory* the Pre-Departure Orientation 3-6 months prior to the start of internship. The certificate of completion needs to be submitted with the rest of the credit application request.

    * Students travelling to their country of citizenship are exempted from completing the orientation.
     
  4. Well before the start of the internship, the internship must first be vetted and approved by the Arts Internship Office (AIO) by submitting the documents listed below. The documents must be submitted via this Microsoft Forms (not via email): AIO Internship Credit Application
    • Faculty of Arts Internship for Academic Credit Form filled and signed by the student
    • A copy of the written confirmation from the student’s internship host organization
    • Unofficial transcript (download from Minerva)
    • Pre-Departure certificate of completion (for student travelling outside of Canada)
    • McGill Travel Registry (for students travelling outside of Montreal) - screenshot of the app
       
  5. If the internship is approved by AIO, the student should find a McGill professor in their department who will agree to supervise the academic component of the internship course credit [except for ARTH 490]. * Tip: Discuss possible research topics related to your internship. It can be beneficial to get to know the research and teaching interests of the professors in the program. Professors' interests are often listed on departmental websites.
     
  6. The supervising professor then need to fill the Departmental Internship Course Information section of the Internship for Academic Credit Form and sign to confirm their approval of the internship course.
     
  7. The signed Academic Credit form must be sent to aio@mcgill.ca, who will transfer your signed form over to the department to get the final signature from the departmental program coordinator or advisor.
     
  8. Once the form has all the signatures, the student will get a permit override to register for the internship course for credit from their departmental advisor. Once a permit override for the course is granted, the student must register themselves for the internship course in Minerva (for the semester following the internship).
     
  9. The student must read the Handbook for Faculty of Arts Interns to familiarize themselves with the responsibilities as an intern. * For summer internships, students must attend the events and workshops. For internships done outside of the summer, the student must meet with the AIO.
     
  10. If the student is travelling outside of Montreal for the internship, they are required to register on the mandatory McGill Student Travel Registry - prior to start of internship.
     
  11. If the Internship Course research will involve human subject research, please discuss this with the supervisor and review McGill's Research Ethics Requirements.
     
  12. Student conducts the internship (over one semester, minimum 150 hours).
     
  13. Within two weeks of the completion of the internship, the student emails a completion letter from their internship supervisor attesting to the successful completion of their internship to the Arts Internship Office. The letter must include the duration of the internship as well as the tasks performed. Email to aio@mcgill.ca.
    • The letter can be emailed directly from your internship supervisor or if sent via the student, it must be signed by the host organization. If done by email, the conversation must clearly show the sender, the recipient, and the date the email was sent.
       
  14. The following semester (after the internship is complete), the student ensures that they are registered for the internship course and completes the work under the supervision of a professor.
    *Students should contact their academic supervisor about any academic related questions.

Internship Credit Application Form