Second Round: Faculty of Arts Internship Award
A second round of Arts Internship Awards is now open for application from students whose internships were confirmed after the 12th of March, 2018.
The Arts Student Employment Fund (ASEF) Award was established by the Arts Undergraduate Society (AUS) and the Arts Student Employment Fund (ASEF) to help students gain practical experience through an internship in their relevant field of study. Administered through the Dean’s Office in conjunction with the Faculty of Arts Internship Office, this Award is designed to provide partial funding to assist students with travel and other expenses related to their internship.
Follow this link to apply to the Arts Internship Award.
Please note: Students who have opted out of ASEF are not eligible to apply. Please indicate on your application.
Deadline to apply: April 18th, 2018
This application round is not open to students who applied during the first round of Faculty of Arts Internship Awards on March 12, 2018. Only open to students with internships confirmed after March 12th, 2018.
The Arts Internship Awards have been established through the generous support of McGill alumni to help students gain practical experience through internships. They are designed to provide partial funding to assist students with travel and other expenses related to their internship. The awards are open to undergraduate and graduate students who will be returning to McGill the semester following their internships. Students are selected based upon the quality of their internship proposal and their own academic and personal accomplishments.
- Recommendation letter
- Responsibilities of recipients
- Award payment
- Travel warnings
- Enriched Educational Opportunities Bursaries (EEO)
Faculty of Arts Internship Awards Deadline Summer 2018
Deadline to apply: March 12, 2018 noon
Deadline to apply for second round application: April 18th, 2018
- Open to Faculty of Arts students (B.A., B.A & Sc., BSW, M.A )
- Must be returning to McGill in the fall semester following the summer internship
- Must have secured a summer internship with an approved host organization in Canada or abroad
- Internship should be approximately 8–12 weeks in duration
- Internship must take place during the summer (May-August)
- Minimum CGPA of 2.7
- Cumulative academic performance
- Academic and professional value of the internship
- Degree to which the duties performed as an intern will contribute to the student’s educational and professional development
- Degree to which the student will be able to contribute to the work of the host organization
- Relevant work or volunteer experience and extra-curricular involvements
- Letters of recommendation
- Priority is given to students who intend on receiving course credit for their internship through their department
- Other criteria as defined by the selection committee
The following are not eligible for funding through the awards:
- Field studies and courses
- Third-party & fee-based internship placement organizations
- Activities that are primarily academic research
If you feel you have experienced barriers which have had an impact on your academic performance and wish to highlight these to the selection committee, the documents or comments will be taken into consideration in the application process.
The award application is an online form. You will be asked to sign in with your McGill email and password. Please make sure that you are eligible to apply for awards before you start the application.
What to Prepare
- Your personal and academic info
- Host organization and internship info
- Internship credit info (if applicable)
- Personal statement explaining your interest in the internship; the skills, interests, and experience you will bring to the organization during your internship, including examples of how you have previously demonstrated initiative; and what you hope to accomplish during your internship (max 750 words)
- Description of your host organization, including details about its mission statement and ongoing projects (max 500 words)
- Description of your housing arrangements or how you will secure housing during your internship
- Description of the activities or duties you plan to undertake during your internship
- Budget outlining expenses associated with your internship, using the budget template here: budgettemplateforawardapplication.xls, uploaded as an MS Excel file (xls/xlsx) or PDF, named in the format "lastname.firstname_budget"
- CV or resume uploaded as a Word document (doc/docx) or a PDF, named in the format "lastname.firstname_CV"
- A short personal description written in the third person in the same format as those available here (max 75 words)
- Written confirmation of the internship from the host organization outlining the nature of the proposed internship, including specific discussion of learning goals, intern’s duties and means of evaluation; must also include the internship schedule, the name and title of the job site supervisor, and the fair market value of any remuneration or other benefits offered
- Unofficial transcript
In addition to the online form, applicants must submit two letters of recommendation and this Declaration form, completed and submitted in person to the Arts Internship Office, Leacock 307, by the deadline.
Awards normally range between $500 and $3000, and are allocated based on the individual merit of the applicant and the specific costs associated with the nature and location of the internship. Please note that the Faculty of Arts Internship Awards are designed to offer financial support to assist students undertaking internships. They offer partial funding and are not meant to cover all expenses.
Drafting a budget is an important part of the application process. The selection committee will expect you to have done careful research to come up with a budget amount that is reasonable and appropriate for your internship.
Research and estimate your internship expenses as accurately as you can at the time of application. A proper budget will include, but is not limited to:
- Health insurance
- Medical costs
- Contingency fund
The amounts for each of these items will depend on the amount of time you will be spending in the country. Although the exact amounts can be difficult to determine, do your best to provide the selection committee with as accurate an estimate as possible. Talk to your host organization, check guidebooks, and talk with friends or family familiar with the region to estimate possible costs you might encounter.
It is in the applicant's best interest to write a detailed budget and present it in a clear and accessible manner. See following file for a budget template: budgettemplateforawardapplication.xls
Budgeting is important while planning your internship, and we try to offer as much guidance as possible regarding expenses. While we can't provide exact award amounts beforehand, we can give some information as to the range of the awards, based on the region where you will be interning, and the duration of your internship. Awards are generally within this range, although the final amount will depend on your application and on the budget you have drafted. For example, factors such as residing at home vs. finding your own accomodation, or whether the internship is paid or unpaid, will be taken into consideration when determining the amount of the award.
|Location||Estimated award amount|
|Europe and Middle East||1800-2500|
|Canada outside Montreal||750-1000|
|US major cities||1800-2500|
Applicants must have two letters of recommendation as part of their award application. At least one letter of recommendation must be from a McGill professor (faculty member or lecturer). Letters should be no more than 350 words in length and describe the capacity in which your referee knows you (academic, character, work etc).
When asking for a recommendation, you should be giving the individual writing the letter at least one month's notice (six weeks is best). Not only does this give them more opportunity to reflect prior to writing it, but it is also a matter of courtesy. Make sure to provide your referee with a copy of your CV, a description of your host organization, and a copy of the cover letter you used to apply to the internship. Lastly, it is a good idea to send them a reminder a week or so before the deadline. Please note that it is unacceptable for students to pressure professors to write a letter of recommendation at the last minute.
Letters of recommendation should be emailed directly to anne.turner [at] mcgill.ca (Anne Turner) from your referees and not included in your application package. All reference letters must be received by the deadline date. They may be sent anytime prior to this deadline as well.
Responsibilities of recipients
The responsibilities of internship awards recipients are outlined in the Faculty of Arts Interns Handbook, available for download here. Please read this before applying for awards.
Before the internship: Award applicants are expected to prepare extensively for their internship in order to ensure their success. This includes mandatory attendance to a number of preparation sessions offered by the University.
After the internship: Award recipients are expected to give back to the McGill community by sharing their internship experience with Faculty, staff, award donors, and students. You will be asked to participate in presentations, contribute to Faculty of Arts publications, act as a resource to future interns, and provide feedback on your overall internship experience.
Award funds are usually disbursed in mid to late July. Students must be able to cover costs prior to award payment.
All awards are paid through direct deposit to your Canadian bank account. All award recipients must have a bank account in Canada. In order for the award to be deposited, you must fill in the following updated information on Minerva: bank information, your Canadian Social Insurance Number (SIN), and a valid permanent address. Please follow the two steps below as soon as possible. Failure to do so will result in your award processing being delayed. (NB: International students who do not have a Canadian Social Insurance Number (SIN), please only complete step one).
- Access the Banking Information form on Minerva: Student Menu > Student Accounts Menu > Direct Deposit Bank Account, and enter the information under both Student-related and Payroll-related bank account information.
- Access the Social Insurance Number form on Minerva: Student Menu > Student Accounts Menu > Student Tax Menu > Social Insurance Number (SIN)
- Access the Addresses and Phones form on Minerva: Personal Menu > Addresses and Phones
The University will not approve student travel to all countries or regions of countries, as the safety of students is of primary importance. In planning a University-related international travel activity, staff members and students are to consider the nature of the activity, the associated risks and the location, specifically consulting travel warnings and reports issued by the Government of Global Affairs Canada (GAC). These are listed here. A travel warning is official advice concerning travel to a country or specific regions of a country, based on an overall assessment of the security risk and expressed in terms of the following four levels:
- Exercise normal security precautions
- Exercise high degree of caution
- Avoid non-essential travel
- Avoid all travel
University-related activity will not be approved in locations for which GAC has issued a level 3 or 4 warning. University-related courses, conferences and other activities undertaken in these locations will not receive McGill credit or recognition.
What are the Faculty of Arts Internship Awards?
Students with confirmed summer internships have the opportunity to apply for Faculty of Arts Internship Awards. These are designed to provide partial funding to interns to offset internship-related costs such as travel, accommodations, visas, and other expenses.
Who funds the internship awards?
The Faculty of Arts Internship Awards are generously funded by alumni and friends of the McGill University Faculty of Arts. See more information about the donors here.
Am I eligible to apply if I found my internship on my own, independently of the Arts Internship Office?
Yes. Students who have found their internship by means outside of the Arts Internship Office can apply for internship awards as long as they meet the other eligibility requirements.
When should I begin preparing my award application?
As soon as possible after you have secured your internship.
Can award application materials be submitted in French?
Yes. All award materials, including recommendation letters, may be submitted in French.
What if I am not in Montreal to hand in the paper components of my application?
You may scan and email the documents to aio [at] mcgill.ca.
The Arts Internship Awards have different names. Do I have to submit separate applications?
No. There is a single application form for all the awards.
If I receive an award, how and when will I receive the money? Is this award considered to be taxable income?
Award recipients will receive the award funds by direct deposit to a Canadian bank account. Awards are normally paid in two installments: a larger one in July and a smaller one in the fall upon completion of post-internship responsibilities. Interns must be prepared to cover their costs before receiving their award money.
The amount received will be recorded on a T4A/Releve 1 and will be treated as scholarship income by the Federal and Quebec governments. For more information regarding taxes click here.
Enriched Educational Opportunities Bursaries (EEO)
The EEO Bursary Program will help students with the additional costs of extra opportunities offered by Field Semesters. Bursaries are non‐repayable forms of financial assistance based on demonstrated financial need.
For more information, click here.