How to reserve, pick up, and return your regalia:
STEP 1
Reserve your Regalia
- Reserve your cap, gown, and hood (bachelor, master's, or doctorate level only) through Gaspard LP. The reservation portal will be open from October 15 - October 29. A link to the portal will be posted on October 15.
-
Graduates will not be able to cross the stage without regalia and their line-up card
- To see what regalia looks like for each degree, visit the Gaspard LP website
STEP 2
Pick up your regalia & line-up card
- Check the schedule (below these steps) to find out when you can pick up your cap, gown, and hood (regalia), and line-up card. At the pick up location, you must go to the line-up card table before you proceed to the regalia pick up station
- You must bring:
- Your McGill ID card (or any other government-issued photo ID)
- A bag or garment bag and hanger to carry your regalia
- If someone else is picking up your regalia, line-up card, and guest tickets, you must complete this 3rd Party Authorization form. They must provide government-issued photo ID at pick up
- Review On Convocation Day to prepare for the event! IMPORTANT: You must arrive an hour BEFORE the start of your ceremony, with your regalia and line-up card, to line up.
STEP 3
Return your regalia
- Your cap*, gown, and hood must be returned to Place des Arts after the ceremony has concluded
- You will be charged $210 for bachelors, $202 for masters, and $724 for doctoral regalia, plus taxes, if you do not return them
- Transcripts will not be issued until your regalia is returned or the fees are paid
- *Note: PhD recipients must return their doctoral beefeaters (cap). Undergraduate and masters recipients may keep their mortarboard hats
Pickup Schedule
- Pick up will only be available for you on the dates specified on this schedule. Please do not go to the pick up venue on any day that is not listed for your ceremony, as your regalia will not be available.
- If you have an issue with your line-up card or regalia pick-up, contact convocation [at] mcgill.ca - please do not contact the McGill Campus Store for questions about academic regalia.
| CEREMONY | PICKUP DATE & TIME | PICKUP LOCATION |
GOWN RETURN LOCATION |
|---|---|---|---|
|
A.M. Ceremony Agricultural and Environmental Sciences, Arts, Education, |
Friday, November 29, 2024 10:00 – 17:00 OR Monday, December 2, 2024 7:30 - 8:30** |
McGill Campus Store Basement Entrance |
Place des Arts |
|
P.M. Ceremony Health Sciences*, Engineering, Science (including BARSCI), *Includes Dental Medicine & Oral Health Sciences, |
Friday, November 29, 2024 10:00 – 17:00 OR Monday, December 2, 2024 10:00 - 14:30** |
McGill Campus Store Basement Entrance |
Place des Arts |
**Note: Graduands are asked to arrive at Place des Arts one hour and a half before the start of the ceremony.
Line-up Card
The line-up card lists your preferred name, degree, and any honours you have been awarded. The information on the card will be read by the convocation orator as you cross the stage at the ceremony. Line-up cards are automatically generated for graduating students. They must be picked up prior to your convocation ceremony, according to the schedule.
Convocation awards and prizes will display in the Convocation program but not on the line-up card. Convocation awards and prizes that have been approved by Senate also display on your transcript.
Convocation honours (e.g. Dean's Honour List, Distinction) will be read at the ceremony, will display on your line-up card but do not appear in the Convocation program. Honours also display on your transcript.
Guests
Fall 2024 Convocation is a ticketed event. Each guest will need a ticket to enter the Convocation venue. Tickets will be sold at $20+tax/per ticket. Graduands will be issued a link closer to the Convocation date and will be able to purchase guest tickets. If there are additional seats available, graduands will be able to purchase additional tickets for their guests. The additional tickets will be available one to two days prior to the ceremony date.