*Français ci-dessous*

Dear Community Members,

We are pleased to announce an important improvement in how purchases from Amazon for university purposes will be made. To enhance efficiency and ensure compliance, all Amazon orders will now be processed through the McGill Marketplace (MMP). By transitioning University purchases from Amazon to an MMP catalogue, we are enhancing how the university manages purchases, ensuring a more efficient, transparent, and responsible procurement process.

La version française suit.

This memo is sent on behalf of Procurement Services

Dear colleagues and clients,

Further to the attached message concerning the reduction of the Super Pcard service offered centrally by Procurement Services, you will find below the combination of criteria that Procurement Services will use to determine which transactions we will be in a position to reserve capacity for:

Dear MMP user,

The McGill MarketPlace is currently experiencing technical issues and is causing all requisitions to reject. We are working diligently with IT services to identify the root cause and implement the necessary fixes.

We ask for your patience during this time but if there are urgent orders needed, we ask that you order using a departmental PCard or if the value is over $2500.00, request the use of a central PCard: https://www.mcgill.ca/procurement/forms/pcard-purchase-request

Good day

In March 2021, McGill enabled a 3-way match process in MMP to mitigate the risk of paying for unfulfilled orders. The process requires a match between what was ordered, what was received and what is invoiced by the supplier.

MMP Users and Procurement Services have since been adjusting. Certain system deficiencies have been identified and Procurement Services is working diligently with the software provider to correct some of these issues.

Please forward this within your unit to all affected staff

This new process will trigger for any invoice processed after 4PM this afternoon

This message is sent on behalf of François Pouliot, Director of Procurement Services & Julie Ghayad, Director Systems & Transaction Services:

This message is sent on behalf of Lara Pereira, Controller, Financial Services

Good afternoon,

Effective Fiscal 2021 certain of our reporting requirements now oblige the University to disclose internal purchases separately. Consequently, new accounts were created that follow the same logic and naming convention (e.g. 78xxxxx) as the Internal Sales accounts (.g. 77*****). Beginning November 1, 2020, we ask that all internal purchases use these accounts.