Here are some guidelines that provide practical advice to help you manage University records in accordance with University policies and procedures, while also ensuring compliance with our legal obligations as a public institution. This section will be updated periodically as new guidelines are developed and published.
Transfer Guidelines
These guidelines will help you understand your records management responsibilities, identify records eligible for destruction under University regulations, and apply the appropriate procedures for their disposal.
Destruction Guidelines
These guidelines will outline records management obligations for University faculty and staff, help identify records eligible for destruction under University regulations, and provide practical guidance on carrying out records destruction properly.
Email Management Guidelines
These guidleines will highlight best practices for email management, helping you manage email effectively, safeguard information essential to University operations, and meet legal and regulatory obligations.
Student Files Guidelines
These guidelines will define the responsibilities of Faculties and Departments in managing student records and files, clarify obligations for protecting personal information, and provide practical guidance on handling student records appropriately.
Managing and Storing Digital Records Guidelines
This training will provide guidance on the responsible management, storage, protection, and accessibility of University digital records, helping faculty and administrative staff meet legal obligations and support the institution’s operations and activities.