Get ready to go!

MEAFSS ACCEPTANCE FORM 

You must agree to all the statements in the MEAFSS Acceptance Form here to participate in the program.

INFO AND PHOTO CONSENT FORM

Complete the Info & Photo Consent Form here.

PASSPORT INFO AND PHOTO UPLOAD

1. Upload your Passport Biodata Page here. (PDF only). 
2. Upload your Passport-size Photo here. (JPEG/JPG or PNG only). 

If you receive a sorry you don't have access error, simply right-click on the link and open it in an incognito/private browsing window.

MEDICAL TASKS

1. Complete the Medical Form here and the Immunization Form here.
    
2. Either print or email these forms to present them to your physician.
    
3. Have the physician fill and sign the Physician Form (download here).
    
4. Upload the completed and signed Physician Form here. (PDF only). If you receive a sorry you don't have access error, simply right-click on the link and open it in an incognito/private browsing window.

INSURANCE INFORMATION

1. Read the Insurance Requirements subsection in the Important Information section above.
    
2. Complete the Insurance Form here.

FLIGHT BOOKING

1. Book your flight. You may want to consider booking a flight that is changeable in the event of itinerary changes or if you are unsure of your return date. Booking your flight early will help keep the cost lower. Note that the program starts in Nairobi, Kenya and ends in Zanzibar, Tanzania. Immigration officials may ask you to show a return or onward ticket upon entry in the country and you could be refused entry if you do not have it. Because of potential changes to the program itinerary, or if you are unsure of your return date, you may want to book a ticket that is changeable. Many students choose to stay in Zanzibar or to travel a bit in East Africa after the program's end.
    
2. Complete the Flight Information Form here.
    
3. Upload your Flight Itinerary here. (PDF only). If you receive a sorry you don't have access error, simply right-click on the link and open it in an incognito/private browsing window.

MCGILL TRAVEL REGISTRY & GLOBAL AFFAIRS CANADA REGISTRY

1. It is mandatory to fill the McGill Travel Registry before the program starts. To access and complete the form, you must download the app on your personal Android or iOS device. You can complete the form in more than one sitting, saving your changes and coming back to it later. To finalize and submit it, you must accept the terms of the Travel Guidelines. Until you accept the terms and submit the form, it will remain incomplete and you will receive monthly email reminders.
2. Use the following information to complete one entry per country in the McGill Travel Registry (i.e., 3 entries total):
   Travel Start Date: Use the itinerary provided to write the travel start date in each country.
   Travel End Date: Use the itinerary provided to write the travel end date in each country.
   Destination: Make a separate travel registry entry for each country based on the itinerary provided to you by the program director and the Field Studies and Internship Office.
   Host Institution Name: FSIO Office, McGill University
   Host Phone number: 514-398-1063
   Host email address: ifso.science [at] mcgill.ca
   Term: Winter 2026
   McGill professor name & email address: Jon Unruh - jon.unruh [at] mcgill.ca
   McGill application reviewer name & email address: Myriam Theriault - ifso.science [at] mcgill.ca
    
3. Upload proof of your McGill Travel Registry entries here. (JPEG/JPG or PNG only). If you receive a sorry you don't have access error, simply right-click on the link and open it in an incognito/private browsing window. 
4. Register your travel dates with Global Affairs Canada (or with your own Consulate or Embassy).

MCGILL ABROAD'S PRE-DEPARTURE ORIENTATION

1. Register here and complete the orientation via myCourses. Registration is only open at the start of each month, so register early.
    
2. Download your certificate as soon as you complete the course, as it will not be available at the end of the month.
    
3. Upload the Pre-Departure Orientation Certificate of Completion here. (PDF only). If you receive a sorry you don't have access error, simply right-click on the link and open it in an incognito/private browsing window.

VISAS 

We will provide you with more information when the time comes to apply for your visas. In your bags, please remember to bring a printed copy of each visa with your passport to be stamped for your arrival in each country. The Visa websites can be glitchy, and payment can be tricky. It is important to start this process early enough to have time to react if there are any issues, but visa are only good for 3 months, and you therefore cannot apply too early.

Around Dec 1, when you receive an email from us. 

COURSE REGISTRATION

Register for 15 credits of Downtown/Mac-based McGill courses in Winter 2026 in addition to the courses you register for within the field study program. This task is a precaution in case the program must be cancelled due to safety concerns (e.g., public health crises such as COVID-19). We will instruct you when to drop the Montreal courses.

Before departure