STUDENT PORTAL |
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Please note that our Student Portal is now available. To access, please click HERE. IMPORTANT: Multiple documents must be integrated into ONE (1) PDF file for upload. The application will be unavailable every evening from 10:00 PM to 11:00 PM, for maintenance. |
Notes for applicants: Applicants are strongly encouraged to begin obtaining the required immunizations in January, as this process can take up to six months. Students who have accepted their offer of admission must upload the completed immunization form directly to the Student Wellness Hub, by June 15th. The immunization form can be found here; for information on this program requirement, please review this webpage and contact us for any questions. Students who have not completed the required immunizations by the deadline will not be permitted to register for the upcoming academic year.
Notes for newly admitted International students: You have been admitted to a program that includes a mandatory practical work component (such as a co-op, placement or stage). Accordingly, if you are not a citizen or permanent resident of Canada and, whether or not you will be paid, you must obtain a “coop work permit” in addition to your study permit. Please see McGill’s International Student Services website for details: https://www.mcgill.ca/internationalstudents/.
You will need to obtain the “co-op” work permit before you begin your clinical studies and clinical internship. In order to apply for the “co-op” work permit, you will need written confirmation that your program includes a mandatory practical work component. In order to obtain a letter that confirms that you have a mandatory practical work component, contact either undergraduate.nursing [at] mcgill.ca or graduate.nursing [at] mcgill.ca.
You will accompany the letter with your letter of offer of admission when applying for the Work Coop Permit. You will also need to submit a Medical Exam with your application. Detailed instructions can be found on the McGill’s International Student Services’ website at: https://www.mcgill.ca/internationalstudents/work/co-op-internship-work-permit
Students applying for the co-op work permit must include the "International Student Letter" in addition to their acceptance letter into their program at McGill. To obtain a copy of this letter, please contact undergraduate.nursing [at] mcgill.ca or graduate.nursing [at] mcgill.ca
Clinical studies
For all students newly admitted to or enrolled in the B.Sc.(N.), BNI, or M.Sc.(A.)– all concentrations: The Ingram School of Nursing emphasizes an integrated approach to nursing education with theoretical courses provided to inform clinical practice and clinical practice informing theoretical content. Because of the strict requirements that must be met prior to entry into the clinical settings, it is important that students read the Clinical Studies section in the Ingram School of Nursing Faculty and Student Handbook and the items below.
Pre-Clinical Requirements:
Several of the pre-clinical requirements must be organized before your arrival. See the timeline below. It is your responsibility to ensure that all documentation is submitted by the deadline.
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PRE-CLINICAL: RequirementS |
Description |
Deadline |
Document(S) Needed |
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BScN |
BNI |
MScA - Nursing |
MScA - Advanced Nursing |
MScA - NP and GR Dip NP |
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| Faculty of Medicine Code of Conduct | To meet health care professional program requirements. | June 15th | June 15th | June 15th -QY | June 15th | June 15th |
As a newly admitted student to one of our professional programs, it is important that you read the Faculty of Medicine’s Code of Conduct, one of the essential references and foundational documents for your Nursing studies. The Code of Conduct can be found at https://www.mcgill.ca/medicine/about/our-vision-mission-values/code-conduct Print the entire document. On the last page, write your Lastname/Firstname, McGill ID number, the date and your handwritten signature. Scan these pages to one single pdf for upload to the Student Portal. |
| PERM Code | To meet OIIQ registration requirements | June 15 |
June 15 |
June 15 |
June 15 |
June 15th |
To be submitted to the Service Point. For more details, refer to the following webpage https://www.mcgill.ca/legaldocuments/. |
| OIIQ - Registration Certificate (Certificat d’immatriculation) |
For BScN and Qualifying Year students only |
Sept 1st U1 |
N/A |
Sept 1st QY |
N/A |
N/A |
OIIQ Student Registration Permit Submit your application through the OIIQ, at a cost of $224.20, non-refundable and subject to change without prior notice. Please note that you should only submit the application once you receive an e-mail notification from the OIIQ (sometime in August). Once you receive your student registration permit from the OIIQ, upload it (as "OIIQ registration") on the student portal. Read below for more details |
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OIIQ - License Renewal |
To meet professional and legal requirements. |
August 15 (prior to first term of study) and then March 15 annually |
August 15 (prior to first term of study) and then March 15 annually |
August 15 (prior to first term of study) and then March 15 annually |
For BNI students: Upload to the Student Portal, in PDF format, an image of the proof of the renewed annual OIIQ license found at the following link: https://www.oiiq.org/verifier-le-droit-d-exercice If you have not yet received your OIIQ license, you may upload proof that you have completed your nursing DEC (PDF of your diploma) For NP, MScA Advanced Nursing students: Upload to the Student Portal, in PDF format, an image of the proof of the renewed annual OIIQ license found at the following link: https://www.oiiq.org/verifier-le-droit-d-exercice |
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OIIQ - Autorisation de Stage for NP Program students only |
To meet professional and legal requirements for performing NP-reserved activities during clinical placements. |
6 weeks prior to the start of clinical placements |
For NP students only At a minimum, six weeks before the start of the clinical placements, students will be notified by email to apply for an autorisation de stage at the following link: https://www.oiiq.org/pratique-professionnelle/pratique-avancee/ips/etudiante The confirmation of the autorisation de stage will be sent to the student by email by the OIIQ. Upload the autorisation de stage confirmation, in PDF format, to the Student Portal. |
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Signed HSPnet |
Student consent to upload student name and contact information to the clinical placement web-based platform (HSPnet), to manage and track clinical placements and to release the information to the clinical agencies. |
June 15th |
June 15 |
June 15th QY |
June15th Y1 |
June 15th |
Sign and upload to the Student Portal, in PDF format, the HSPnet Consent form see below for details. |
| Co-op work permit | International students must obtain a “coop work permit” in addition to your study permit. | August 15th U1 | n/a | August 15th | August 15th | n/a |
International students must obtain the “co-op” work permit before they begin their clinical studies and clinical placement. In order to apply for the “co-op” work permit, you will need written confirmation that your program includes a mandatory practical work component. In order to obtain a letter that confirms that you have a mandatory practical work component, contact either undergraduate.nursing [at] mcgill.ca or graduate.nursing [at] mcgill.ca. Students will accompany the letter with your letter of offer of admission when applying for the Work Coop Permit. Students will also need to submit a Medical Exam with their application. Detailed instructions can be found on the McGill’s International Student Services’ website at: https://www.mcgill.ca/internationalstudents/work/co-op-internship-work-permit
The Work Coop Permit must list McGill University as the employer and must include the following statement in the "remarks":
A Work Coop Permit with the following "condition" will be rejected as it is not valid for participation in clinical courses:
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Immunization Status Form (see below for influenza and COVID-19 vaccination) |
To meet MSSS requirements for protecting students and the public and to meet the requirements of the clinical agencies. As per the McGill |
June 15 (prior to first term of study) |
June 15 (prior to first term of study) |
June 15 (prior to first term of study) | June 15 (prior to first term of study) | June 15 (prior to first term of study) |
Students must complete all these steps by the deadline stated:
The SWH will notify the Ingram School of Nursing of the immunization status ("COMPLETE" or "INCOMPLETE") and the Nursing Portal will be updated accordingly. The immunization status records from other educational establishments are not automatically transferred, therefore, all students must follow the above process.
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Vaccination against Influenza |
Annual Vaccination against Influenza is strongly recommended. |
November 30th (annually) |
November 30th (annually) | November 30th (annually) | November 30th (annually) | November 30th (annually) |
Upload, to the Student Portal in PDF format, the proof of vaccination against influenza as provided by a healthcare agency (private clinic, CLSC, hospital). If a student is not vaccinated, it may have an impact on the completion of the clinical course should there be an outbreak in the clinical area. In cases where no proof was provided, please complete and upload this Influenza Vaccination Attestation Form. |
| Vaccination against COVID-19 | COVID-19 vaccination is strongly recommended. | November 30th (prior to first term of study) | November 30th (prior to first term of study) | November 30th (prior to first term of study) | November 30th (prior to first term of study) | November 30th (prior to first term of study) |
Proof of COVID-19 vaccine (2 doses) as the administering institution has provided. Students must be vaccinated with Government of Canada approved vaccines. Upload each dose separately (COV1 and COV2). _____________________________________________ For students who have contracted COVID-19, currently, one dose of a Government of Canada approved COVID-19 vaccine are required; therefore, you are required to upload proof of a confirmed COVID-19 diagnosis as well as your proof of vaccination. Note: Current recommendations for people who have had COVID-19 are available on this website: https://www.quebec.ca/en/health/advice-and-prevention/vaccination/covid-19-vaccine#c88272. |
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Mask Fitting
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Fitting with N-95 Mask - McGill. To protect against air-borne illnesses. |
See instructions | See instructions | See instructions | See instructions | See instructions |
Mask-fit testing instructions can vary between clinical sites. It is essential for students to review the site-specific onboarding materials when available in HSPnet and to adhere to the designated mask-fit testing procedures, as provided. Any mask-fit testing guidelines received from the clinical partners are communicated to the students via email or myCourses once placements are confirmed. It is the students’ responsibility to promptly schedule mask-fit testing as soon as the scheduling information is received. It is strongly recommended that students who are employed within a healthcare institution have the mask-fit testing completed with their employer before the start of the clinical placements. Mask fitting is required every two years. Upload the proof of Mask-fitting (card) or in cases where no proof was provided, please complete and upload the |
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Declaration of blood-borne infection(s) |
To meet professional requirements. |
June 15 (prior to first term of study) |
June 15 (prior to first term of study) | June 15 (prior to first term of study) | June 15 (prior to first term of study) | June 15 (prior to first term of study) |
Students seropositive for Hepatitis B, Hepatitis C, HIV, and/or any other blood-borne pathogens must notify CPO by email at admincpo.nursing [at] mcgill.ca Public health recommendations for healthcare professionals will be followed: https://www.inspq.qc.ca/sites/default/files /publications/2218_guide_actes_risques_infections_hematogenes.pdf |
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CPR (BLS Provider Course or BLS Blended 120) Certification |
CPR Certification:
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Jan 1 U1 |
Feb 1 U2 |
Sept 1st QY |
Sept 1st Y1 |
April 1st |
CPR Certification Card (see below for NPR if you are an NP Neonatology student). Course provided by the Heart and Stroke Foundation (Canada) or the Canadian Red Cross. BLS provider course = Dispensateur de SIR (Soins immédiats en réanimation) BLS blended provider course = Formation hybride en SIR pour dispensateur |
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Neonataology Resuscitation Program (NPR) Certification for NP Program students only
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NRP for all NP Neonatology students, regardless of level of study | Not Applicable | Not Applicable | Not Applicable | Not Applicable | 4 weeks before the start of clinical placements |
CPR certification is a pre-requisite for NRP certification. Upload to the Student Portal an image, in PDF format, of the NPR certification card. There is a cost associated with this certification. |
| Pediatric Advanced Life Support (PALS) | PALS for Pediatric NP students. | Not Applicable | Not Applicable | Not Applicable | Not Applicable | April 30th |
CPR certification is a pre-requisite for PALS certification. Upload to the Student Portal an image, in PDF format, of the PALS certification card. There is a cost associated with this certification. |
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Preferred name |
Required for name tag |
June 15 |
June 15 |
June 15 |
June 15 |
June 15 |
If the legal name is not the preferred name, students must enter their preferred name in Minerva so that the student name badge is printed correctly. If the legal name is not the preferred name, please log onto Minerva and under the ‘Personal’ tab select ‘Name Change’, verify and update the preferred name. |
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Professional appearance
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Name tags to meet legal requirements. |
Sept 15 U1 |
Sept 15 U2 |
Sept 15 QY |
Sept 15 Y1 |
May 15 |
Must be registered in the following courses according to your program of study: Name tags are distributed at Nursing Professionalism Event |
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ISoN uniform |
Sept 15 U1 |
Feb 1 U2 |
Sept 15 QY |
Sept 15 Y1 |
Not applicable |
Students must purchase the ISoN uniform from the McGill Le James Bookstore. |
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IN-CLINICAL and LAB REQUIREMENTSIF REQUIRED AND DEPENDING ON THE PLACEMENT SITE, STUDENTS WILL BE PROMPTED TO SUBMIT ONE OR MORE OF THE BELOW REQUIREMENTS (EXCEPT #2) |
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| DURING CLINICAL: REQUIREMENTS |
DESCRIPTION |
DEADLINE |
DOCUMENT(S) NEEDED |
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1- Health Assessment Equipment |
Required equipment to |
Sept 15 U1** |
Sept 15 U2 ** |
Sept 15 QY ** |
Not applicable |
No Document ** Students will be |
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2 - Exposure – Blood/Body Fluids/Injury |
Percutaneous exposure |
Within 48 hours |
Within 48 hours |
Within 48 hours |
Within 48 hours |
Within 48 hours |
Completed CSST form |
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3 - Clinical site requirements |
Additional requirements |
As required |
As required |
As required |
As required |
As required |
Information available on HSPnet. |
OIIQ student registration – additional information
Please review the following information carefully:
- The OIIQ website advises to submit the application with all supporting documents and processing only when students receive an e-mail notification from the OIIQ. This email notification goes out when the educational institution provides the OIIQ with a list of new students. We anticipate Enrolment Services to submit the first report of "registered" students in mid-August.
- In order for this report to be accurate and not result in errors, students must:
- Update their Quebec mailing address and phone/cell number in MINERVA
- Ensure that all legal documents (https://www.mcgill.ca/legaldocuments/#when ) are in place with Enrolment Services for the Perm Code creation or verification of an existing code.
- OIIQ Registration Certificate (Certificat d’immatriculation): According to the OIIQ web site, students should receive their Certificate by e-mail within two weeks upon receipt of the application form and supporting documents/application fee.
Reminder: Students are required to upload a copy of their OIIQ Registration Certificate via our nursing Portal upon receipt of this document.
Consent for release of personal information for clinical placements (HSPnet)
The Ingram School of Nursing uses a web-based application called Health Sciences Placement Network (HSPnet) to coordinate clinical placements. HSPnet is a secure web-enabled application developed and managed by the BC Academic Health Council on behalf of its partners in several jurisdictions across Canada. The HSPnet database contains information about students in clinical placements within health agencies. Students must authorize their educational unit to use and disclose their personal information (name, student profile) and to use (but not disclose) their personal health information via HSPnet for the purpose of locating and coordinating placements as required for their educational program.
Students should read the Identified Purposes and Handling of Personal Information / Traitement des renseignements personnels document to understand what kind of personal information will be kept and sent where.
Students should then read through the Student Consent Form/ Formulaire de consentement, complete all pertinent information (the name of your degree program), add your handwritten signature, and upload the signed consent form via the Student Portal. Please note that the Clinical Placements Office must have a signed consent form for each new student entering clinical. Failure to provide a signed consent will delay entry into the clinical site, and consequently delay completion of nursing studies.
French Language Courses
For students who lack proficiency in French, it is recommended that they take French as a Second Language course prior to, or early in, the program. Working knowledge of French is essential when working in the clinical sites throughout the province of Quebec.
The Ingram School of Nursing offers ‘beginner’ and ‘intermediate’ level French language workshops specific to Nursing students. These workshops are free and offered throughout each semester to interested students. Certain courses provide ‘visual translation’ of material presented on slides in class (key English terms have French word appearing adjacent so as to facilitate acquiring medical vocabulary). For more information on these workshops, please contact the Nursing Peer Mentorship Program (NPMP) at npmp.nursing [at] mcgill.ca.
Other resources:
- "The McGill French Language Centre offers credit and non-credit French courses including 3 designed for Health Sciences students Placement tests are required. Visit the French Language Centre for more information."
- Dawson College offers a French Language course specifically for health professionals