McGill.CA / D2R / EDI / Events

D2R Event Code of Conduct

1. Purpose 

At D2R we are committed to providing an inclusive, accessible, and harassment-free learning environment. Every participant’s experience matters, and this document sets out the behaviours we expect to cultivate a respectful, collaborative, and safe space. 

2. Scope 

This Code applies to all participants (trainees, facilitators, guests), during all sessions of the workshop—whether in-person or virtual—including Q&A, breakout groups, discussions, chat functions, and informal interactions linked to the event. 

3. Expected Behaviour

All participants agree to:

  • Contribute to a welcoming, inclusive, and accessible environment. Recognize that all participants may differ in race, sex, gender identity, sexual orientation, civil status, age, religion, national/ethnic origin, ability, language, socio-economic background, and life experience.

  • Be respectful of different viewpoints and experiences; be mindful of the words you choose and how they might impact others.

  • Value a diversity of viewpoints and opinions. No judgement of other participants, their ideas, and their ways of communication.

  • Demonstrate sensitivity and avoid causing harm (ex. being careful not to invalidate the lived experience of participants).

  • Respect the instructions of the session facilitators.

  • Recognize that English (and/or French) may not be the first language of some participants; please be patient and considerate.

  • Respect personal boundaries: if physical contact or proximity is involved (for in-person event), consent is explicit, conscious, and continuous – never assumed.

  • Respect others’ privacy and safety: if you wish to take photos/audio/video or share someone’s personal experience, obtain their consent first.

  • Be considerate of others’ participation: allow others to speak and be heard. Avoid interrupting or speaking over someone else. Keep comments/questions concise so all have the chance to engage.

  • If you witness behaviour that seems inappropriate or exclusionary, speak up if you feel comfortable — or contact one of the facilitators, who will support you.

4. Unacceptable Behaviours

Examples of behaviours that will not be tolerated include, but are not limited to:

  • Any form of discrimination, harassment, intimidation, abuse or exclusion on grounds of race, colour, sex, gender identity/expression, pregnancy, sexual orientation, civil status, age, religion, language, ethnic/national origin, disability, or socio-economic status.

  • Insults, put-downs, belittling comments or demeaning remarks aimed at an individual or group.

  • Interrupting or dominating discussions in a way that limits speaking time available to others

  • Unwelcome physical contact or attention of a sexual nature.

  • Sustained disruption of sessions (e.g., repeatedly interrupting, dominating discussion, preventing others from participating).

  • Threats, intimidation, stalking, or behaviour which causes someone to fear for their safety.

  • Taking photos or recordings of others (including speakers) without their explicit permission, or continuing interaction after being asked to stop.

  • Sharing others’ personal experiences or identifying information or private communications without their consent.

  • Any action that excludes participants, disrupts the event, or makes attendees feel unsafe or unable to fully participate.

5. Consequences of Unacceptable Behaviour 

If a participant is asked to stop inappropriate behaviour, they must comply immediately. Facilitators reserve the right to warn the individual, ask the individual to leave the session/workshop, restrict attendance in future related events or escalate to institutional policies or disciplinary processes if needed. 

6. Reporting Unacceptable Behaviour

If you believe someone is violating this Code of Conduct, you may:

  • Approach one of the facilitators in person or via chat/email during the event.

  • Report the incident with as much detail as you’re comfortable sharing by email to the Senior EDI Advisor, including: Name(s) of the person(s) involved (if known),

  • Time and place of the incident,

  • A description of what happened, including whether it is ongoing,

  • Any other relevant context or witnesses.

  • We commit to follow up within a reasonable timeframe and offer support for those who report. Reports can be confidential if needed.

 

 

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