Research

Martha Crago, Vice-Principal (Research and Innovation)

Professor Martha Crago, Vice-Principal (Research and Innovation), explains why Researchers should secure their McGill journey. 

Cybersecurity is essential to research at McGill.

Familiarize yourself with basic security practices to protect your identity and safeguard your data. 

Data is a component of ethical research. The way data is collected, stored and processed can affect the following, and  potentially affect your ability to research:

  • Grant approval and compliance
  • IP protection
  • Confidentiality of patients’ data

Find out more on the Research and Innovation website.

Connecting at McGill

McGill is a constant target of cyber attacks. Safeguard your research data and personal information with the following resources:

Prevent fraud

Be aware that hackers often study an organization, learn its financial approval processes, and target approvers. Some signs of attempted fraud may include:

  • An urgent email asking you to approve a request without going through the standard process
  • The email address of a message appears to be from McGill but is not - refer to the link in the above section to learn more about phishing scams. 

For more information, the following resources are available:

Choosing the right tools for research

McGill is committed to providing you with the tools you need to support your research. See the full list of McGill-approved cloud services for software supporting secure data storage, file sharing, publishing and collaboration.

Below are some examples of these and other solutions:

Research software and services

Collaborate, share and store:

  • Microsoft 365: A robust suite of integrated applications, O365 offers a variety of tools enabling collaboration, data storage, videoconferencing, and more.
    • OneDrive: Secure cloud-based file storage and sharing
    • MS Teams: A chat-based group collaboration space enabling communicating and information sharing in a single location
  • D2: Primary web-based solution used at McGill to manage records or final versions of documents.
  • Departmental file storage: Files stored on McGill's network are regularly backed up and can be restored in case of accidental data loss.

Collect your data

  • Conduct interviews: Several web conferencing solutions are available to researchers.
    • Webex: Enterprise web conferencing platform for meetings, training and events
    • MS Teams: Web and audio conferencing features in addition to collaboration and file sharing capabilities
  • Surveys / forms:
    • LimeSurvey: Allows users to create and publish surveys to a public or a private audience.
    • MS Forms: Quickly and easily create quizzes, registration forms, and polls.

Securely store data

MS OneDrive for Business:

  • Secure cloud-based file storage and sharing solution
  • Intellectual property and personal data are protected in OneDrive's secure environment

Encrypt your files and computer

Encryption is a means of protecting the data stored on your computer. Data encryption is strongly recommended for anyone storing confidential data on their laptops. In case your device is stolen or left unattended, no one will be able to access your encrypted files without entering the password (also known as the encryption key).

Host websites

Create and publish websites using the following McGill platforms:

Use McGill's research networks

Researchers at McGill have access to secure networks with guaranteed high bandwidths. Learn more

Digital research services hub

Consultation and training for researchers seeking technical services and support. Visit the Digital research services website.

IT Support for research administration

McGill provides IT support to administrative units that assist academics with their applications for research funds or research ethics approval. Learn more.

Acquiring software solutions

Buying new software? All storage and collaborations must be McGill-approved and comply with the McGill Cloud Directive - for all IT policies, see IT Policies, Regulations, Directives & Standards.

Other considerations when acquiring software:

  • Software Piracy : Unauthorized software use can have serious consequences. Ensure that your software use complies with licensing agreements.
  • The Cloud services website provides information including:
    • Cloud solution approval process
    • Types of data and what can be stored in the cloud
    • List of approved solutions at McGill

Traveling for research

Use the following resources to keep your devices, research data and personal information safe while travelling.

Connecting remotely

Encrypt your files and computer

Encryption is a means of protecting the data stored on your computer. Data encryption is strongly recommended for anyone storing confidential data on their laptops. In case your device is stolen or left unattended, no one will be able to access your encrypted files without entering the password (also known as the encryption key).

Staying safe while working remotely

 

 

 

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