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Internal purchases on MMP -Updated account codes

This message is sent on behalf of Lara Pereira, Controller, Financial Services

Good afternoon,

As was communicated in October 2020, effective Fiscal 2021 certain of our reporting requirements now oblige the University to disclose internal purchases separately. Consequently, new accounts were created that follow the same logic and naming convention (e.g. 78xxxxx) as the Internal Sales accounts (.g. 77*****). Beginning November 1, 2020, we asked you to use the newly created account codes for all internal purchases.

Classified as: account codes, Internal purchases
Category:
Published on: 26 Jan 2021

Removal of Casual Encumbrances from All Funds - Wednesday, Jan 27th

This message is sent on behalf of Elvie Coletta, Director Research Financial Management Services

 

Dear Colleagues,

Please be informed that on Wednesday, January 27, a script will be run to remove the Casual Encumbrances from all funds.

The only position that will continue to be encumbered is the “Research Assistant” (AAAR-20000) position.

Classified as: Removal Casual Encumbrances, payroll
Category:
Published on: 25 Jan 2021

Home office expenses / Dépenses de bureau à domicile

This message is sent on behalf of Yves Beauchamp, Vice-Principal (Administration and Finance).

Ce message est envoyé au nom d’Yves Beauchamp, vice-principal (administration et finances).

 

Dear colleagues,

Classified as: Home Office Expenses
Category:
Published on: 25 Jan 2021

"McGill Financial Statements" - Month of December 2020

To all Finance users,

 

The month of December 2020 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

 

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

 

For questions or assistance, you may contact the Finance Helpdesk at 514-398-3463 or via email at fishelp.acct [at] mcgill.ca.

 

Classified as: McGill Financial Statements, December 2020, Month Closed
Category:
Published on: 11 Jan 2021

New Finance Minerva Menu - Adj Past Payroll Transactions & New Approval Process for FFMs

This message is sent on behalf of Julie Ghayad, Director Finance System Support and Transaction Services

 

Hello,

 

Effective Wednesday, December 9th at 6:00 P.M., a new Finance Fund Administration Menu will be made available: Adjust Past Payroll Transactions (previously known as the Retro FOAPAL HR Minerva Menu).

 

When to Use the Adjust Past Payroll Transactions Menu (PA Minerva Menu)?

Classified as: faculty, staff, Minerva, payroll adjustments, payroll
Category:
Published on: 8 Dec 2020

"McGill Financial Statements" - Month of November 2020

To all Finance users,

The month of November 2020 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

For questions or assistance, you may contact the Finance Helpdesk at 514-398-3463 or via email at fishelp.acct [at] mcgill.ca.

Classified as: Financial Statements
Category:
Published on: 8 Dec 2020

Transaction Services' Holiday Deadlines

This message is sent on behalf of Tonia Sciannamblo, Associate Director, Transaction Services.
 

Please take note of the following Transaction Services’ deadlines prior to the Holidays:
 

Travel (advances and expense reports)

Classified as: transaction services, travel, accounts payable, Banking, accounts receivable
Category:
Published on: 17 Nov 2020

"McGill Financial Statements" - Month of October 2020

To all Finance users,

 

The month of October 2020 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

For questions or assistance, you may contact the Finance Helpdesk at 514-398-3463 or via email at fishelp.acct [at] mcgill.ca.

 

Thank you

 

Classified as: October, Financial Statements
Category:
Published on: 9 Nov 2020

Update: New Payroll Adjustment Menu (previously Retro FOAPAL)

This message is sent on behalf of Julie Ghayad, Director Systems and Transaction Services and Daniel Letendre, IT Project Manager, IT Services

Hello,

Subsequent to the communication sent in August, we would like to inform you of the following:

  • Phase I of the new Payroll Adjustment Menu (including sub menus to Search, Process and Approve) should be launched early December 2020.
  • Phase II (including sub menus: Delegation, Approval History, Reporting) -> timeline has yet to be determined.
     

Need HELP?

Classified as: Payroll Adjustment Menu, Retro FOAPAL, payroll
Category:
Published on: 6 Nov 2020

Internal purchases on MMP -New account codes to be used

This message is sent on behalf of Lara Pereira, Controller, Financial Services

Good afternoon,

Effective Fiscal 2021 certain of our reporting requirements now oblige the University to disclose internal purchases separately. Consequently, new accounts were created that follow the same logic and naming convention (e.g. 78xxxxx) as the Internal Sales accounts (.g. 77*****). Beginning November 1, 2020, we ask that all internal purchases use these accounts.

Classified as: Internal purchases, MMP, New account codes
Category:
Published on: 30 Oct 2020

"McGill Financial Statements" - Month of September 2020

To all Finance users,

The month of September 2020 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

For questions or assistance, you may contact the Finance Helpdesk at 514-398-3463 or via email at fishelp.acct [at] mcgill.ca.

Classified as: Financial Statements
Category:
Published on: 8 Oct 2020

To all Fund Financial Managers

Memorandum

Date: September 21, 2020

 

To: Fund Financial Managers
 

Cc: Suzanne Fortier, Principal and Vice-Chancellor

Faculty Financial Officers

Financial Services Teams
 

From: Yves Beauchamp, Vice-Principal, Administration and Finance

Cristiane Tinmouth, Associate Vice-Principal, Financial Services
 

Re: Fund Financial Management
 

Classified as: FFM
Category:
Published on: 22 Sep 2020

Changes to Travel and PCard Processes/Policies/Regulations/Procedures

This message is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

Hello,

Following internal consultation with University Archives, Faculty Financial Officers and teams within Financial Services, we are pleased to announce that the paperless processes put in place for Advances, Expense Reports and PCard Transactions will remain in effect permanently.

In order to remain paperless and to maintain sufficient controls, please take note of the following process changes:

Original Paper Receipts/Supporting Documentation

Classified as: travel, PCard, digitized, receipts, Processes, policies, regulations, procedures
Category:
Published on: 18 Sep 2020

"McGill Financial Statements" - Month of August 2020

To all Finance users,

 

The month of August 2020 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

For questions or assistance, you may contact the Finance Helpdesk at 514-398-3463 or via email at fishelp.acct [at] mcgill.ca.

 

Classified as: Financial Statements, August 2020
Category:
Published on: 9 Sep 2020

Expense Reports/Advances and Payment Requests

This message is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

Hello,

Effective Monday, September 14th, in order to remain status quo with the email processes implemented for Expense Reports, Advances and Payment Requests, please take note of the following:

Expense Reports & Advances

Classified as: Expense Reports/Advances and Payment Requests, travel
Category:
Published on: 28 Aug 2020

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