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"McGill Financial Statements" - Month of November 2014

To all Finance users, The month of November 2014 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/pban1/twbkwbis.P_WWWLogin?ret_code=r. This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option. For questions or assistance, you may contact the Finance Helpdesk at 514-398-3463 or via email at

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Published on : 09 Dec 2014

Transaction Services - Holiday Deadlines 2014

The following are Transaction Services’ deadlines prior to the Holidays: Travel (advances and expense reports) Advances and expense reports received by the Travel Desk by December 5th at 5:00 p.m. will be processed by December 22nd. Contact: Tonia Ciricillo, Assistant Supervisor, Accounts Payable and Travel Desk – ext.

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Published on : 18 Nov 2014

"McGill Financial Statements" - Month of October 2014

To all Finance users, The month of October 2014 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva. This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option. For questions or assistance, you may contact the Finance Helpdesk at 514-398-3463 or via email at fishelp.acct@mcgill.

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Published on : 10 Nov 2014

Reimbursement of Expenses - UPDATE - Images of Receipts

MEMORANDUM The following memo is sent on behalf of Cris Tinmouth, Interim Assistant Vice-Principal Financial Services and Controller DATE: October 30, 2014 TO: McGill Community               CC:  Anthony C.

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Published on : 30 Oct 2014

Update to Guest Lecturer & Speaker Remuneration Policy

Dear Colleagues, The Guest Lecturer & Speaker Remuneration Policy has been updated. Modifications were made to the following sections: P3, P4 and G3.1 for non-residents who either travel or don’t travel to Canada for compensation in performing their services.

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Published on : 25 Sep 2014

Electronic Invoicing - eSettlement

PDF version Memorandum Cristiane TinmouthFrancois Pouliot Date:       May 21, 2014 To:          FIS ListServ Cc:          Office of Sustainability Subject:  Electronic Invoicing - eSettlement Financial

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Published on : 21 May 2014

New requirements for research funds: authorization of expenses by PIs and record retention

Memorandum Rose GoldsteinMichael Di Grappa Date: May 5, 2014 To: McGill researchers and staff Cc: Suzanne Fortier, Principal and Vice-Chancellor, Anthony C.

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Published on : 12 May 2014

Delegating Purchase Requisition Approvals - Change in Process

Dear Colleagues, Following the undernoted memo, the Tri-Agency Response Implementation Group (TRIG) continues to address Tri-Agency recommendations.  With respect to Purchase Requisitions, Tri-Agency recommended the removal of automatic approval of Purchase Requisitions less than $1,000.     Effective, March 13, 2014, ALL Purchase Requisitions must be approved by the Fund Financial Manager/Principal Investigator (FFM/PI) or their delegate.  FFMs/PIs who have not assigned delegates for Purchase Re

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Published on : 27 Feb 2014

Advances and Expense Reports training & resources

Dear Colleagues, We would like to remind you that we now offer an online course OLC 450 – Advances and Expense Reports for Faculty, Staff and Students.

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Published on : 22 Jan 2014

Finance Help Desk and the Travel & AP customer service #s

Dear Colleagues, As you may have noticed, since October 2013, all calls made to the Travel Desk (514-398-3180) and all calls made to Accounts Payable (AP) (514-398-3895 & 514-398-3880) have been routed to the Finance Help Desk (514-398-3463). Effective January 8th, the Travel Desk and AP phone lines will no longer be in service. Dial 514-398-3463 to reach the Finance Help Desk. Our Finance Trainers will continue to answer Travel and Accounts Payable questions.

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Published on : 08 Jan 2014

Fund Balances and Profile Report for PIs/FFMs - New Tool to Manage all Your Funds

Dear Colleagues, In collaboration with the McGill Tri-Agency Response Implementation Group (TRIG), Advisory Committee, the Research Administration Network (RAN) community and the Financial Services Teams (FST), Financial Services has made great progress towards addressing the need for a comprehensive financial summary of all funding sources (research/non research) tailored specifically for Principal Investigators (PIs) and Fund Financial Managers (FFM). We are pleased to release the Fund Balances and Profile Report.  A new and easy tool that is web base

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Published on : 10 Dec 2013

POPS Timesheets now available on Minerva Delegate Temporary Signing Authority Menu

Dear colleagues, Following the announcement regarding the New Delegation Menu accessible via MINERVA effective May 15, 2013, this Menu has been expanded to allow for the temporary delegation of signing authority for  POPS Timesheets by Fund Financial Managers/Principal Investigators.  The delegate must be a faculty or staff member who possesses the necessary skills and knowledge for the effective exercis

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Published on : 04 Dec 2013

Update to Reimbursement of Expenses Policy

Dear colleagues, The Reimbursement of Expenses Policy has been updated. The full policy is available on the Financial Services website at http://www.mcgill.ca/financialservices/policies/reimburse.   Cristiane TinmouthController [Message sent out on the FIS Listserv]

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Published on : 20 Sep 2013

Reimbursement of Expenses - PROCEDURE UPDATE regarding missing receipts

The following memo is sent on behalf of Rose Goldstein, Vice-Principal Research and International Relations, and Michael Di Grappa, Vice-Principal, Administration and Finance DATE:                     September 1, 2013TO:                          McGill Community              CC: &n

Classified as : Staff, Faculty, External
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Published on : 03 Sep 2013

Academic salary paid from research funds

The message below was sent by Mary-Margaret Klempa, Senior Director, OSR regarding Academic salaries paid from Tri Agency grants. This is being widely communicated to ensure that we are in compliance with this regulation.  Please read carefully.  Take note that while this memo addresses Tri-Agency regulations, it applies to many other granting agencies.  Any academic salary support to be charged to restricted research funds should be looked into carefully before finalizing an offer letter and/or processing labor distribution appointment forms.

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Published on : 26 Aug 2013