Global travel advisory

Covid 19

University Sponsored Travel

The COVID-19 Omicron variant has led some countries, including Canada, to implement new travel restrictions. McGill is not cancelling University-sponsored travel at this time, however we may be required to do so should the situation change/worsen. Given this, those planning on travelling abroad over the coming months may wish to reconsider, and are urged to fully evaluate the potential safety, financial and academic risks involved.

Please see the Guidelines for travel during the ongoing COVID-19 pandemic travel below for more details.  

COVID-19 Updates

New requirements for travel to/from Canada

Rules for entering and flying out of/within Canada (both by flight and land border), COVID-19 testing, vaccination & quarantine requirements are frequently being updated by the Canadian Government. 

Please check the links below regularly for the latest news and developments, as the situation is continually evolving.

Airline Policies COVID-19

 Please click on the links below to see the most up to date and detailed airline policies. This information is also likely to change depending on rapidly-evolving circumstances.

How To Pay For Rail & Airline Tickets

Payment of Rail & Airline tickets and Invoicing

  1. Via FOAPAL form: Rail & airline tickets will be paid by the Travel Desk upon receipt of the invoice and FOAPAL form sent to them by Direct Travel - once the ticket has been issued – no intervention is required on the part of the Traveler
  2. Payment with a personal credit card is possible for academic or research related travel. Administrative related travel must be paid for using the FOAPAL form.
  3. Baggage fees and seat selection (one in each direction) may be charged on the FOAPAL form and corresponding invoice at the time of ticket issuance. After that it will not be possible to have these fees paid by the Travel Desk; the Traveler will have to pay and claim through the trip expense report
  4. An invoice will be forwarded to the Traveler along with the e-ticket (Travel Management Fee and Office de la protection du consommateur fee will be included on the invoice)
  5. There is one fee per trip; a trip may include airline ticket, hotel and vehicle rental or any combination for the same trip

Travel Desk

  1. The Travel Desk will receive the invoice and the FOAPAL form from Direct Travel
  2. The Travel Desk will create an Advance on behalf of the Traveler for the amount on the invoice
  3. The Advance is to be reconciled in the Expense Report for the trip along with all the other relevant expenses within 30 days after completion of the trip

Overbooking by the airlines

  1. Airlines may overbook beyond the capacity of the aircraft. The onus is on the airline to provide equal or better alternative flights if boarding is denied
  2. It is recommended to always check-in online on the airline's website as of 24 hours before departure. This can help reduce the chances of being denied boarding.
  3. There may be compensation for the Traveler’s inconvenience - monetary or voucher based
  4. The University is not involved or implicated in this matter

University Travel Registration Form for Faculty and Staff

It is imperative that you register your travel information using the on-line University Travel Registration form for Faculty and Staff. If you are not already logged in, you will be required to log-in for access.


Important notice for international travelers

The Government of Canada provides essential information on travel health risks and preventive measures to keep you safe during your travels. It is important to review the Travel website of Canada each time before you book your travels. Under Travel Health Notices the Public Health Agency of Canada outline potential health risks to Canadian travelers and recommend ways to help reduce them.


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