AV Loans Updated Hours and Reminders


Published: 2Nov2020

Faculty of Education AV Loans Service Update

Please be aware that that AV Loan Service pickup and return service hours are Tuesdays and Thursdays ONLY from 11:00 AM to 5:00 PM in room 328 of the Education Building (3700 MacTavish). To reserve any equipment, please follow these protocols:


Step #1: Reserve Equipment

Appointments are made by emailing audiovisual.education [at] mcgill.ca and must be made with a minimum of 3 working days in advance of the desired pick-up (date and time). All requests must include:

    • Desired date and time for equipment pick-up and return
    • Type of equipment to be borrowed
    • Checkout number (if available)


Appointment requests are not guaranteed. You must wait for a confirmation email to be assured the equipment and personnel are available to complete the transaction.


Step #2: Request Building Access

Fill out the Faculty of Education - Access to Retrieve/Return items form a minimum of 3 working days in advance of the equipment pickup/return date.


Step #3: Health Declaration

Fill out the McGill COVID-19 Self-Assessment Form on the day of the requested building access. To complete this process:

  • Log onto Minerva
  • Go to the “Personal” tab
  • Click on “Coronavirus (COVID-19) Self-Assessment for Students and Employees on Campus” and fill out the form
  • Submit the form to your immediate supervisor.
  • Complete a duplicate copy of the form and submit to Degane.sougal [at] mcgill.ca. (i.e. You must complete the self-assessment twice, with two different recipients in the “Supervisor’s email”; one copy to your immediate supervisor and one copy to Degane.sougal [at] mcgill.ca.)


McGill University requires each individual visiting the building to fill out this form prior to each time they enter a building. This process is monitored by the Faculty and the Emergency Operations Centre.


Step #4: Equipment Return

To gain building access to return the borrowed equipment, please repeat steps #2 and #3 as noted above, using the prescribed timeline (i.e. 3 days prior for building access form and day of for health declaration form).


We understand that these procedures require advance planning. Please know that these safety measures are in place for the benefit of the McGill Community and we thank you for your cooperation. If you have any questions please send email to audiovisual.education [at] mcgill.ca or call 514.398.6954 on Tuesdays or Thursdays between 11:00 AM and 5:00 PM.

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