Application Process

All current members of the McGill community (students, faculty, and staff) who would like to increase sustainability on McGill campuses are encouraged to apply to the SPF.

The Fund is responsible for a diverse portfolio of initiatives, all of which have uniquely contributed to sustainability at McGill. While sustainability can have many meanings, the project should be consistent with McGill's approach. To learn more about how the McGill community has defined its path towards sustainability, please read Vision 2020: A Sustainability Strategy for McGill University. You can also look through past and current SPF projects to get inspired and discover potential partners. We also suggest you consult the SPF Sustainability Brief.

There are three paths to applying to the SPF: one for projects under $5,000, one for projects of $5,000 or more, and one for Tiny Stream projects (usually under $250). 

IMPORTANT: Make sure to also read the TIMELINE section at the bottom of this tab for information on application deadlines.

Tiny Stream requests are typically below $250 and applications are reviewed by SPF staff members (results are shared with the Working Group). Once submitted online, the SPF staff will contact you to let you know whether your project was either approved or rejected.

Funding will only be granted once per fiscal year to a particular group, although group members may be involved in more than one funded project per year. A limited amount of funding is available for Tiny Stream applications with delegated review by SPF staff.  Should the combined requests exceed the amount of funding available, the Working Group will decide on additional funding.

TIMELINE: The Tiny Stream accepts applications on the 1st of every month

Project teams will receive a response regarding their application within 2 weeks after the application deadline.

Funding requests should be made at least one month prior to the schedule start date of your initiative. If you apply less than a month in advance, we cannot guarantee that we will be able to review your application in time.

Click here to submit an application

Process for Projects Under $5,000

IMPORTANT: Make sure to also read the TIMELINE section at the bottom of this tab for information on application deadlines.

You must first submit the Cover Page and the Project Plan to the SPF staff. Once submitted online, the SPF staff will contact you within two weeks.

Once the SPF staff confirm that your project idea is clear and aligns with the SPF Evaluation Criteria, your Cover Page and Project Plan will be submitted to the SPF Working Group members who meet monthly during the school year to assess projects through an independent consensus-based decision-making process.

For a project under $5,000, your project will either be approved or rejected. You will receive a decision as well as an official Feedback Letter within two weeks of the SPF Working Group assessing your project.

TIMELINE: Projects under $5,000 can be submitted on a rolling basis.

Depending on how efficiently you plan your project (e.g. consulting key stakeholders in advance), the average response time for applications is between 1 to 2 months, except if you submit between April and July, as the SPF Working Group does not meet during summer. Please take these delays into account when planning to apply to the SPF. To confirm what delays, if any, to expect, contact the SPF Steward.

Click here to submit an application for under $5,000

Process for Projects Over $5,000

IMPORTANT: Make sure to also read the TIMELINE section at the bottom of this tab for information on application deadlines.

There are two stages to submitting an SPF application for a project of $5,000 or more. 

You must first submit the Cover Page and the Project Overview forms to the SPF Steward and the SPF Administrator. Once submitted online, the SPF staff will contact you within two weeks to give you feedback and direct you to the second and last part of the application process, the Project Plan. The Project Plan helps specify elements of your project such as activities, success indicators, risks, budget items, etc. It is also at this stage that you can join appendices.

Once they are final, your Cover Page, Project Overview and Project Plan will be given to the SPF Working Group members who meet monthly during the school year to assess projects through an independent consensus-based decision-making process.

There are five possible decisions for a project above $5,000: project approved, project needs minor revisions, project needs major revisions, project rejected, or request for more information. You will receive a decision along with an official Feedback Letter within two weeks of the SPF Working Group assessing your project.

TIMELINE: There are three deadlines per year for projects above $5,000: January 8, June 12, and September 11. This deadline applies to Stage 1 of the application process, i.e. to submit your Cover Page and Project Overview. The time to complete Stage 2 then depends on you.

Click here to submit an application for over $5,000

Interested in funding research on a sustainability topic? Take a look at the McGill Sustainability Systems Initiative