Graduation

Graduation

In order to graduate, you must complete faculty and program requirements in the program you were admitted to and registered in. It is your responsibility to meet all faculty and program requirements before graduation.

At the time of graduation from an undergraduate degree, you must be in Satisfactory Standing with a minimum CGPA of 2.00. Some faculties may require a higher CGPA in order to graduate.

You should contact your adviser (graduate students should contact their department) early in the graduating year to make sure you will meet your program requirements by graduation time. For contact information on advisers, see mcgill.ca/students/advising/advisordirectory.

Once your record has been approved for graduation, your unofficial and official transcripts will indicate the notation “Degree Granted” after approval by the University Senate.

• Fall term graduation (courses completed by the end of December; transcript will indicate “Degree Granted” in February after approval by the University Senate; diploma will be conferred at Spring convocation): You must apply on Minerva by the end of November.

• Winter term graduation (courses completed by the end of April; transcript will indicate “Degree Granted” in May after approval by the University Senate; diploma will be conferred at Spring convocation): You must apply on Minerva by the end of February.

• Summer term graduation (courses completed by the end of August; transcript will indicate “Degree Granted” in October after approval by the University Senate; diploma will be conferred at Fall convocation): You must apply on Minerva by the end of March.

For more information on applying to graduate, refer to the Apply to Graduate

Minimum Residency Requirement

The total number of McGill credits required to graduate is known as the minimum residency requirement. You must successfully complete a minimum of 60 McGill credits to obtain a McGill undergraduate degree. Some programs have specific requirements on the type of credits that must be completed at McGill. For example, two-thirds of all program requirements must be completed at McGill. For specific information refer to your faculty section of this publication.

Students completing a second undergraduate degree at McGill must successfully complete a minimum of 60 McGill credits to obtain their degree. You should check with your Faculty adviser for any conditions applicable to the McGill credits required toward your degree.

Graduate students should refer to their faculty under Faculties & Schools > Graduate > Program Requirements for information on minimum residency requirements for graduate programs. This information is listed for each faculty, and you can also access it through your faculty's graduate pages.

Note for Continuing Studies: Minimum Residency Requirement (Continuing Studies):
  • You must successfully complete a minimum of 21 McGill credits (excluding prerequisites and corequisites) in order to obtain a McGill undergraduate certificate. For specific information refer to your department section of this publication.
  • Students completing a second undergraduate certificate at McGill must successfully complete a minimum of 21 McGill credits (excluding prerequisites and corequisites) to obtain their certificate. You should check with your adviser for any conditions applicable to the McGill credits required toward your certificate.
Programs, Courses and University Regulations—2022-2023 (last updated Feb. 7, 2022) (disclaimer)

Apply to Graduate

Apply to Graduate

Most undergraduate students and non-thesis graduate students (master's, certificates, diplomas) must use Minerva to apply to graduate (go to Student Records > Apply for Graduation for Your Primary Curriculum). It is your responsibility to inform McGill of your intention to graduate. You need a minimum residency requirement of 60 credits at McGill to qualify for a McGill undergraduate degree. For more information, see Graduation. The minimum CGPA required to graduate is 2.00, and you must be in Satisfactory Standing.

The Application for Graduation is available on Minerva when you register for your final year (e.g., U3 or U4), except if you are in the Faculty of Medicine and Health Sciences or Faculty of Dental Medicine and Oral Health Sciences, where you are automatically flagged for graduation in your final year. For more information on how to apply on Minerva, go to mcgill.ca/graduation/applying.

Once you apply to graduate, you are authorizing the University to:

  1. include your name and image in the McGill Convocation programs, web streamed convocation broadcast, and other convocation-related communications
  2. to have your ID, name, degree and ceremony provided to the Academic Regalia provider for the purposes of Convocation preparation
  3. to have your ID, name, email, degree and ceremony provided to the Convocation Photographer for the purposes of Convocation preparation
  4. to have your name, email, degree and confirmation of graduation sent to your professional order, if you are in a professional program (e.g. Engineering OIQ, Nursing OIIQ), for licensing or accreditation purposes

If you want to opt out of your information being sent to any of the above (1, 2, 3 or 4), you must complete an Opposition Form by March 15 for Spring convocation, and September 15 for Fall convocation.

Deadlines

Deadlines

  • Fall term graduation (courses completed by the end of December; transcript will indicate “Degree Granted” in February after approval by the University Senate; diploma will be conferred at Spring convocation): You must apply on Minerva by the end of November.
  • Winter term graduation (courses completed by the end of April; transcript will indicate “Degree Granted” in May after approval by the University Senate; diploma will be conferred at Spring convocation): You must apply on Minerva by the end of February.
  • Summer term graduation (courses completed by the end of August; transcript will indicate “Degree Granted” in October after approval by the University Senate; diploma will be conferred at Fall convocation): You must apply on Minerva by the end of March.

If you miss one of these deadlines, contact your faculty Student Affairs Office immediately.

Note for the Faculties of Arts and Science (including B.A. & Sc.): Requests are made at Service Point (3415 McTavish Street). However, it is important that you also see a Faculty adviser Arts OASIS or SOUSA to talk about your options and the effects that your request may have on your studies. For more information, see mcgill.ca/students/advising.
Note for Continuing Studies: The minimum residency requirement of 60 credits does not apply to the School of Continuing Studies certificates and diplomas.
Note for Graduate and Postdoctoral Studies: If you miss one of these deadlines, you must follow the procedures at mcgill.ca/gps/students/registration/graduating. The Application for Graduation is available on Minerva for students in non-thesis programs who have registered for their final year. To ensure that you have met the requirements for graduation, you should refer to Program Requirements > Master's Degrees, found under each faculty's Graduate section in the McGill eCalendar. Students in a doctoral program should refer to Regulations Concerning Thesis.
Note for Physical and Occupational Therapy: You must be in Satisfactory Standing with a minimum CGPA of 2.30 to graduate.
Programs, Courses and University Regulations—2022-2023 (last updated Mar. 3, 2022) (disclaimer)

Graduation Approval Query

Graduation Approval Query

As a graduating student, you can view the status of your graduation record on Minerva during the Faculty review and approval process (go to Student Records > Graduation Approval Query). The Graduation Approval Query form becomes available to graduating students in early January for Fall term graduation, in early April for Winter term graduation and in early September for Summer term graduation.

If you meet all requirements for graduation, your graduation record will indicate Faculty Approved on the Graduation Approval Query, and your transcript on Minerva will display the Degree Granted notation after the approval of degrees by University Senate and according to this schedule:

  • Late February, for Fall term graduation (Courses completed by the end of December, Convocation in Spring)
  • Late May, for Winter term graduation (Courses completed by the end of April, Convocation in Spring)
  • Late October, for Summer term graduation (Courses completed by the end of August, Convocation in Fall)

See mcgill.ca/graduation/convocation for information regarding convocation ceremonies.

Note for Medicine and Dentistry: The Application for Graduation is available on Minerva when you register for your final year (e.g., U3 or U4), except if you are in the Faculty of Medicine and Health Sciences or Faculty of Dental Medicine and Oral Health Sciences, where you are automatically flagged for graduation in your final year.
Programs, Courses and University Regulations—2022-2023 (last updated Mar. 3, 2022) (disclaimer)

Replacing a Diploma

Replacing a Diploma

Required Documents

Required Documents

Diplomas are normally distributed to new graduates at their Convocation ceremony, in either May or November. Diplomas are not available prior to your Convocation date.

Replacing a lost diploma

To replace a lost diploma, you must submit a request via Service Point Checkout, provide the requested personal and program details, upload a government-issued photo ID and pay the replacement fee.

Requesting a diploma following your Convocation ceremony

If you didn’t attend your Convocation ceremony and need to obtain your diploma, you can submit a request via Service Point Checkout and pay the requisite fees to have your diploma mailed or prepared for pick up.

Modifying the name on your diploma

If you have had a name change after graduation, and need to obtain a replacement diploma with your new name, you must first follow the steps to request a name change by completing and signing a Personal Data Change Form and submitting the requisite supporting documentation. Once you have received confirmation that the name on your McGill record has been updated, you can then submit a request for a replacement diploma via Service Point Checkout, provide the requested personal and program details, upload a government-issued photo ID and pay the replacement fee.

Submitting your request

Submitting your request

There are two ways to submit a request:

  1. Via Service Point Checkout eStore – Follow the instructions found at mcgill.ca/graduation/diplomas first, then to submit the order go to spcheckout.mcgill.ca.
  2. Come to Service Point in person with the required documents. You must pay the replacement fee of CAD$120 per diploma copy (includes trackable mail delivery). Payment is accepted by debit card only. If you choose this option, please allow for appropriate delays in diploma printing and mailing time.
Note: Requests made on behalf of a student must be accompanied by a signed letter of authorization from the student.

Certified Copies

Certified Copies

Enrolment Services will certify copies of your diploma in the original language or issue certified translations in English (from the original Latin) or French (from the original in English or Latin).

Submitting your request for a certified copy

There are two ways to submit a request:

  1. Via Service Point Checkout eStore – Follow the instructions found at mcgill.ca/graduation/diplomas first, then to submit the order go to spcheckout.mcgill.ca.
  2. In person:
    • Come to Service Point with a photocopy of your original diploma on 8.5" x 11" paper in landscape mode, making certain to reduce it so that all seals and signatures are visible, and indicate how many copies you need;
      • Indicate if you require certified translations, and if yes, in what language (i.e., English or French);
    • Pay the CAD$15 per copy fee payable via debit card only.
Note: Requests made on behalf of a student must be accompanied by a signed letter of authorization from the student.
Programs, Courses and University Regulations—2022-2023 (last updated Feb. 7, 2022) (disclaimer)

Aegrotat Standing and Degree at McGill University

Aegrotat Standing and Degree at McGill University

In rare cases where a student, based on serious medical or similar evidence, is unable to complete their program requirements within a reasonable time, or at all, they may be awarded their degree with Aegrotat Standing.

At McGill, this designation may be considered if a student has completed 75% or more of their degree program requirements and based on a serious medical situation or other extenuating circumstance is unable to complete their program requirements. If approved, this could result in the awarding of an aegrotat degree. An aegrotat indicator of 'Y' at graduation signifies that a student was awarded such a degree. An aegrotat degree is awarded only to students in Satisfactory Standing who have been unable to complete their degree due to special circumstances toward the end of their program. Information on this degree designation is only included in the convocation program, and not on the transcript.

A degree with Aegrotat Standing is rarely granted at McGill University. A formal request must be submitted to the Dean of the student’s faculty and the Deputy Provost, Student Life and Learning, to approve granting a degree with Aegrotat Status.

Programs, Courses and University Regulations—2022-2023 (last updated Feb. 7, 2022) (disclaimer)
Programs, Courses and University Regulations—2022-2023 (last updated Feb. 7, 2022) (disclaimer)
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