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Transcript of Academic Record

Transcript of Academic Record

The proceeding sections contain information on transcripts and other details regarding academic records.

Programs, Courses and University Regulations—2021-2022 (last updated Apr. 1, 2021) (disclaimer)

Transcript of Academic Record: General Information

Transcript of Academic Record: General Information

A McGill transcript includes all attempted work and final grades obtained in any and all programs. The University does not issue partial transcripts under any circumstances.

The University issues official transcripts in electronic or paper format. Requests for both electronic official (eTranscripts) and paper transcripts are submitted in Minerva.

eTranscript PDFs are sent the same-day in as little as 15 minutes (providing there are no holds on your student account and no attachments to review) via the National Student Clearing House, a US-based non-profit organization and leading provider of trusted, educational data exchange and verification services. A minimal service fee applies.

Paper official transcripts are normally processed in 3 to 5 working days (5 to 7 during peak periods) and mailed by regular Canada Post mail to the address(es) indicated on the request. Paper transcripts are free of charge for currently registered students. Transcript fees apply for alumni and former students. Requests for archived transcripts (pre-1972) have a longer processing time.

Paper official transcripts are printed on secure paper that cannot be copied. eTranscripts are digitally signed and certified PDF documents that cannot be copied.

For more information on requesting official transcripts, refer to Official Transcripts.

Note: The University may not be held responsible for the loss or delay of transcripts in the mail.

Note: You cannot submit a transcript request in Minerva if you have holds on your record (e.g., accounting, registrar, library, etc.). Please verify the top of your unofficial transcript in Minerva for any holds.

Programs, Courses and University Regulations—2021-2022 (last updated Apr. 1, 2021) (disclaimer)

Unofficial Transcripts

Transcript of Academic Record: Unofficial Transcripts

If you require a copy of your student record, access Minerva (mcgill.ca/minerva) to view and print an unofficial transcript. This applies to records from 1976 to the present. For pre-1976 records, your transcript is archived and you must order an official transcript. See Official Transcripts.

Programs, Courses and University Regulations—2021-2022 (last updated Mar. 16, 2021) (disclaimer)

Verification of Student Records: Unofficial Transcripts

Verification of Student Records: Unofficial Transcripts

Subject to Changes to Student Records after Normal Deadlines, you are responsible for verifying your academic record on Minerva using the unofficial transcript to ensure that you are registered in the proper courses, and that the correct program information and expected term of graduation appear on your record.

If you are graduating, verify your record on Minerva before the end of your final term to ensure that the correct expected graduation term appears on your unofficial transcript; if not, you may be overlooked for graduation. You should direct any questions or problems with your record to your Student Affairs Office.

Note for the Faculties of Arts and Science (including B.A. & Sc.): Requests are made at Service Point (3415 McTavish Street). However, it is important that you also see a Faculty adviser in Arts OASIS or SOUSA to talk about your options and the effects that your request may have on your studies. For more information, see mcgill.ca/students/advising.
Note for Graduate and Postdoctoral Studies: You should direct any questions or problems with your record to your Graduate Program/Director.
Programs, Courses and University Regulations—2021-2022 (last updated Mar. 16, 2021) (disclaimer)

Official Transcripts

Transcript of Academic Record: Official Transcripts

For more information on transcripts, applicable costs, delivery method, and processing time, see mcgill.ca/student-records/transcripts.

Currently Registered Students: Use Minerva to order an official transcript at Student Menu > Student Records Menu > Request/Official Transcript.

Alumni or former students who were registered or graduated as of 1972 or later: You must submit your request in Minerva at Student Menu > Student Records Menu > Request/Official Transcript and will require login credentials. Please contact the IT Service Desk (mcgill.ca/it) to obtain your McGill ID & Minerva PIN.

Alumni or former students who were registered or graduated prior to 1972 (archived records): You must submit an online Request for Archived Official Transcript located at: mcgill.ca/student-records/transcripts/printed-transcripts and will be required to provide a copy of a government-issued Photo ID.

Note: Proxy requests will be accepted only with written authorization.
Programs, Courses and University Regulations—2021-2022 (last updated Mar. 16, 2021) (disclaimer)

Course Numbering on the Transcript

Transcript of Academic Record: Course Numbering on the Transcript

Prior to September 2002, course numbers had seven-character designations beginning with a three-number code indicating the teaching unit/department. The next three digits specified the course, with the first of these indicating its level. The final character was a letter indicating the term, or terms, during which the course was offered. For example:

  • 107-200A = Philosophy (107) course (200) in Fall term (A);
  • 301-202B = Architecture (301) course (202) in Winter term (B);
  • 154-230D = Economics (154) course (230) extending for two terms, Fall and Winter (D).

A list of the former teaching unit codes and their subject code equivalents is available at mcgill.ca/student-records/transcripts/key.

For information on our current course numbering, see University Regulations & Resources > Undergraduate > Registration > Course Information and Regulations > Course Numbering.

Note for Continuing Studies: Examples of course numbers displaying on transcripts prior to September 2002 are:
  • 280-211X = Intro. to Financial Accounting in Fall term (X);
  • 629-202Y = Micro Economics in Winter term (Y);
  • 660-221Z = Project Management extending for two terms, Fall and Winter (Z).
Programs, Courses and University Regulations—2021-2022 (last updated Mar. 16, 2021) (disclaimer)
Programs, Courses and University Regulations—2021-2022 (last updated Apr. 1, 2021) (disclaimer)
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