McGill.CA / Senate Committee on Physical Development / Terms of Reference

Terms of Reference

Terms of Reference - Gardens and Grounds Committee

(Approved by SCPD - January 27, 2012)

 

1.    Authority

  • The Gardens and Grounds Committee (the "Committee") is created by and responsible to the Senate Committee on Physical Development of McGill University (the "University");
  • A staff member of Campus and Space Planning shall serve as the Steward to the Committee;
  • Meetings shall be held in open session unless the committee resolves to carry out a meeting or part of a meeting in confidential session.

 

2.    Composition of Committee

  • The Committee shall be chaired by a designate of the Chair of the Senate Committee on Physical Development and shall consist of:
    • Two personnel from Campus and Space Planning – One as Steward of the Committee
    • One academic representative designated by the chair of SCPD 
    • The University Horticulturalist
    • One representative from Design Services
    • One representative from Special Events
    • One representative from the Architectural Advisory Committee (AAC)
    • One student representative.
    • Appointments shall be of a one year term and are renewable. 
    • Additional participation on an ad-hoc basis may be solicited from other groups including, but not limited to:  Security Services, Parking and Transportation Services, Project Management, Facilities Operations, Office of Sustainability, Risk Management, Media Relations Office, Development and Alumni  Relations, Building Directors, student groups, and other service or academic units, as required.

 

3.    Mandate of the Committee

The Committee shall advise the Senate Committee on Physical Development and the Office of Campus and Space Planning on matters regarding the implementation and enhancement of the general vision of the approved “McGill University Physical Master Plan – Planning and Design Principles” specifically pertaining to the exterior campus environments.  The Committee will:

  • Set guidelines for the use of exterior campus spaces
  • Examine all outdoor spaces and determine possible activities and limitations
  • Review all landscape plans and proposals, identify opportunities for new plantings, verify sites for furniture installations, determine priority areas requiring maintenance, etc.
  • Liaise with the Events Workgroup (chaired by the Deputy Provost, Student Life and Learning) and the FAR/AAC, as required, on an ad-hoc basis
  • Set standards for plaques, markers and commemorative installations
  • Keep up-to-date information and records with respect to:
    • Outdoor activity areas
    • Trees and shrubs, ground cover and other plant materials
    • Campus furniture
    • Campus lighting
    • Memorials – trees, plaques, benches
    • Special purpose gardens and natural installations
    • Sculptures and outdoor art installations
    • Sidewalks, roadways and paths
    • Bicycle parking areas and furniture
    • Fences and retaining walls
    • Terraces
    • Other exterior elements
    • Propose recommendations, as required, to the “McGill University Physical Master Plan – Planning and Design Principles” with respect to basic principles and the establishment of planning objectives.

The role of the Committee will be to act as a forum for consultation between diverse McGill stakeholders with respective to the planning and use of exterior spaces.   

 

4.    Frequency of Meetings and Calendar of Business

The Committee shall meet at least 4 times each year. The Committee shall have a calendar of business, maintained by the Office of Campus and Space Planning, for the purpose of ensuring that meeting agendas address responsibilities as outlined in these terms of reference.

 

5.    Review of Terms of Reference

The Committee shall review its Terms of Reference at least once every three years.

Back to top