Units (department, school, program, etc.) will determine the terms in which they will offer their 396 courses and arrange to open a section for each of those terms.
Instructors will prepare project descriptions and submit them electronically to the Office for Undergraduate Research in Science (OURS). The forms are available on the OURS website.
OURS (the Office for Undergraduate Research in Science) will maintain a page where students can view project descriptions.
Students interested in a potential project (that has already been submitted by a professors and posted) will communicate with the instructor proposing the project. Instructions on how to apply are indicated on each project description.
When an instructor and student agree upon a project, they should print, complete, and sign the form, and then submit the form to the unit head (or his/her delegate).
NOTE: Subsequent aspects of approval and registration for the course are handled by the unit offering the course.
In most cases, "unit" means an academic department (Biology, Chemistry, etc.). For NSCI 396 and COGS 396, it is the Neuroscience Program Director or the Cognitive Science Program Director, and the Interdisciplinary Programs Adviser.
The unit head or his/her delegate approves (or does not approve) the proposal form.
The unit should notify students if their projects are approved or not. For successful applicants, the unit should give the student permission to register for the course on Minerva. The unit may need to open a section on Minerva.
The unit should also notify OURS as each project is filled or disapproved, so that OURS can change the project status on the website to indicate that the project is no longer available for applicants. The unit should send approved forms with signatures to OURS (either internal mail or PDF scan + email; contact information available here).
This application, selection, and registration process should be completed before the beginning of the project's term.
The instructor and any appropriate researchers advise students throughout the term.
Some units or instructors may want to give introductory lectures, meetings, or lab safety instruction to groups of students enrolled in the course.
The student must present his/her final report to the instructor in charge of the project before the last day of classes.
The instructor in charge of the project is responsible for assigning a letter grade to the project, and providing feedback about the report to the student.
Each unit offering a 396 course must have a person responsible for submitting the grades for the course, for each term the course is offered.