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Workday Communications & Updates

Workday Communications | Weekly Updates for Heavy Users

 

Workday Communications

Below is a list of all Workday communications and updates sent following the Go-live on August 4, 2020.

DATE AUDIENCE TITLE LINK
2021-01-05

HR /AA Partners,
Recruiting Coordinators,
Primary Recruiters

Workday: Issue with Generating Offer Letters – RESOLVED Open
2020-12-15

HR/AA Partners,
Recruiting Coordinators

Update to Business Process for Visiting Guest Lecturer Hires Open
2020-10-30 HR/AA Partners,
Recruiting Coordinators,
Primary Recruiters
Mass Terminations Completed for Course Lecturers/Instructors and Teaching Assistants Open
2020-10-30 HR/AA Partners,
Recruiting Coordinators,
Primary Recruiters
Critical Information About Course Lecturers/Instructors and Teaching Assistants Open
2020-10-20 HR, AA, Compensation,
Finance Partners
Important Information About Missing and Expired Costing Allocations in Workday Open
2020-09-18 Heavy Users Workday Issues and Mitigating Actions Open
2020-09-02 Heavy Users Hire Business Process Reminders & Frequent Errors to Look Out For Open
2020-08-19 Heavy Users Hire Business Process Reminder (Amended) Open
2020-08-18 Heavy Users Future-dated transactions processed in Minerva/Banner Open
2020-08-17 Heavy Users Important Information About Leaves Open
2020-08-13 Heavy Users Hire Business Process Reminder Open
2020-08-12 Heavy Users Positions that lapsed in Banner and were loaded as Terminated in Workday Open
2020-08-10 Heavy Users Hourly Employees Update and Reminder for Pay Period B2-17 (Including Casuals) Open
2020-08-10 Select Users Banner Archive Access Open
2020-08-06 Heavy Users Reminder for Pay Period B17 Open
2020-08-04 Heavy Users Workday Go-Live Additional Information for Heavy Users Open


Weekly Updates for Heavy Users

WEEK OF TOPICS LINK
2021-04-06
  • JIRA Ticket Turnaround Times
  • Automated Reference Letter Collection for Academic Staff
  • Spotlight on Workday Security Roles: ABSENCE PARTNER
Open
2021-03-22
  • Academic/McGill Students crosswalks to compensation - Special Tools
  • HR/APO Service Portal & New Knowledge Base resources
  • View Time Off (for Worker) report
Open
2021-03-15
  • Blank Offer Letters
  • Spotlight on Workday Security Roles: LOCAL TIMEKEEPER
  • HRS Tickets
  • Correction of Vacation Accrual on Parental Leaves
Open
2021-03-08
  • Team Absence Calendar
  • MCLIU Pay Calculator
  • Looking for Employee Emails?
  • R1 Workday Updates: What you can expect on March 15th
Open
2021-02-22
  • Selection Committee Member Hires
  • 2020 Tax Slips
  • 2020 Year End Adjustments in Workday
  • Reminder about Allowance Plans
  • Retired-Active vs. Retired Status
  • TA & CL Terminations for Winter 2021 Term
  • Student Positions
  • Error in Costing Requesting the FFM Attachment
Open
2021-02-15
  • Reappointment Process Fix
  • How to submit hours after contract end
  • End of Two-in-the-Box in Offer BP (Academic)
  • Reminder to enter time every week
  • Selection Committee Members can edit Candidate Ratings of others
  • Closed ticket, but issue not resolved?
  • How do I see how much vacation and banked time off my employees have left?
Open
2021-02-08
  • Who can be assigned the role of Primary Recruiter?
  • Are you getting these Costing Allocation errors?
  • Collect and enter all employee hiring information
  • Simplified Process for Reappointments
Open
2021-02-01
  • Internal vs. External Candidates Applying in Workday
  • Reminder to Add Compensation Grade Steps
  • Use Correct Attributes for each Job Profile
  • Salary Policy Job Aids
  • Is There a Report for That?
  • How to Extract Application Information
Open
2021-01-25
  • Portal Launch
  • New Knowledge Base
  • Automating Reports
Open
2021-01-20
  • Time Entry Close Dates for Summer 2020
  • Indigenous and Guest Lecturer Hiring
  • Duplicate HRS Tickets
  • Mass Terminations for Teaching Assistants and Course Lecturers
  • Outstanding Terminations
  • Effective Date Field
  • ROE Requests
  • HR Portal Launch
  • Casual Academic Hires
Open
2020-12-21
  • Reminder: Roles & Responsibilities around Time Entry
  • Length of Service in Workday vs. MUNACA Seniority
  • Fully Complete Fields for Hiring MCLIU
  • Update to Business Process for Visiting Guest Lecturer Hires
  • Manage Mentorship Removed
  • New Job Profile: External Selection Committee Member (ZTWO-30000)
  • Which Position should be the Primary?
Open
2020-12-14
  • Who are Heavy Users?
  • What are the Differences between Tasks, To-Do's and Notifications?
  • Adding Jobs for Terminated Employees
  • Retro-Active Time Entry and Payment
  • Hourly Employees' Time Entry
  • Costing Allocation Refresher
  • When you can't access Employee Information, perform a Specific Task or pull a Report
  • Payroll Adjustment
  • New Portal Categories
  • Earning Account Code Mapping
Open
2020-12-07
  • Salary Policy Effect for Costing Allocation on Academic Staff
  • No Costing Allocation on Active Worker
  • Retroactive Time Entry and Payment
  • Delay in Winter Term vs. Course Lecturer and Teaching Assistant Contract Dates
  • Reminder to follow Collective Agreements and Personnel Policies & Procedures
  • Carefully Review Postings
  • Note the Revised Pay Schedule
Open
2020-11-30
  • Work Permit dates
  • Assigning a Primary Recruiter
  • Completing Onboarding
  • Request Compensation Change Reasons
  • Year End Spotlight: Cleanup
  • HR Service Desk Portal update
  • Targeted Support
  • Mass Terminations
  • Migration of Advanced Compensation
Open
2020-11-23
  • Closing JIRA issues
  • Timeliness of transactions
  • Hiring Guest Lecturers
  • Finance Integrations
  • Compensation: Understanding end dates
  • TIP: Canadian National ID
Open
2020-11-16
  • Frequency in Compensation BPs
  • Candidates who have entered a country other than Canada in their application
  • Rescinding hires
  • Understanding Recruitment Start Date and Target Hire Date in Job Requisitions
  • R2R Site Evolution
  • Removal of Prospects
  • TIP: Finding correct OTP
  • TIP: Email Provisioning
Open
2020-11-09
  • Legal name vs. Preferred name
  • Recommended Start Date
  • Date Fields for BPs
  • Overdue Benefit Events
  • Retro FOAPAL/Payroll Adjustment Menu
  • TIP: Central Approval on BPs
Open
2020-11-02
  • Semester-based Contracts
  • Work Permit Report
  • Correct Role Assignment
  • Student Email Addresses
  • Reminder to complete Onboarding
  • Job Profile Attributes Reference Guide
  • Removal of OTP from Offer & Hire
  • Job Descriptions on HR site
  • More Support for Power Users
  • Re-issued checks
Open
2020-10-26
  • Processing Temporary Assignments
  • Overtime requires 2 business processes
  • Work Permits
  • No end dates on Comp plans
  • Retroactive time entry and Payment Form
  • TIP: No reply to resolved/closed JIRAs
Open
2020-10-19
  • Timely Transactions
  • Home Address
  • VPN & 2FA
  • Academic & Administrative HR Service Portal
  • Missing and expired costing allocations in Workday - Communication and Q&A session (Oct. 22)
  • In The Works: Payroll & Task Force
  • Tips: Using Workday Reports & Searching Inbox Archives
Open
2020-10-13
  • Costing Allocation
  • Overpayments
  • Allowance plan end dates
  • Post-doc renewals
  • In The Works: Encumbrances & Semester-based contracts
  • New hire withholding elections
  • Duplicate employees
Open
2020-10-06
  • Special characters
  • Delegation
  • Hire and onboarding - Mentorship step
  • Fund not found
  • Posting end dates
  • Tip: Remote access
Open
2020-09-28
  • Termination and end additional job error
  • Postings to unions
  • Pro-rated salary amount at the job requisition step
  • Compensation currency
  • Going through the full recruitment process
  • Tips: Monitoring reports & Getting support
Open
2020-09-21
  • Termination and End Additional Job
  • Banking Summer Fridays or overtime hours worked
  • Adjustments to Past Payroll Transactions (Previously know as retro-FOAPAL)
  • Temporary assignments
  • Workday Position numbers
  • Duplicate employee records
  • Short-Term Solutions for Payroll Issues and Mitigating Actions
  • Tips: Onboarding Status Summary Report & Announcements
Open
2020-09-14
  • Job postings
  • create prospect
  • Student positions (including Work Study)
  • Job application
  • Training
  • HR tickets
  • New Workday release
  • Tips: Searching in Workday
Open
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