Communication Toolbox

The videos and one-pagers below are meant to provide understanding on the concepts, terminology and functionalities brought by the arrival of Workday. For a more guided experience, consult the documentation in the order they appear below. 
 

Topic Videos & One-pagers - To support the explanation of the main concepts, changes and impacts

TOPIC DESCRIPTION FOR WHOM VIDEO ONE-PAGER LAST UPDATE
Navigation fundamentals Learn about basic navigation in Workday and information about the worker profile and search functionality. All staff (Academic and Administrative & Support Staff) - one-pager April 14
Structure & Organizations Learn about Supervisory Organizations and Academic Unit Hierarchy in Workday.
  • Supervisors & Managers
  • Academic Affairs & HR
  • Finance
Video one-pager April 14
Positions Learn about how positions will be managed with Workday.
  • Supervisors & Managers
  • Academic Affairs & HR
  • Finance
- one-pager March 9
Academic appointments Learn about how academic appointments will be managed with Workday.
  • Supervisors & Managers
  • Academic Affairs
- one-pager March 9
Costing allocation Learn about the new terminology, and how Labour Distribution and FOAPAL will be managed in Workday.
  • Supervisors & Managers
  • Academic Affairs & HR
  • Finance
- one-pager March 9
Employee information Learn about how different staff members will have access to employee information and which information employees will be able to update in their Workday profile. All staff (Academic and Administrative & Support Staff) Video one-pager April 14
Recruiting Learn how the entire recruiting process has been incorporated into Workday, for both Admin and Academic recruitment.
  • Supervisors & Managers
  • Academic Affairs & HR
Video one-pager April 14
HR & Staffing transactions Learn how HR and staffing transactions will be managed in Workday, including creating and maintaining positions and appointments.
  • Supervisors & Managers
  • Academic Affairs & HR
Video - June 4
Time entry & approval Learn how time tracking has been integrated into Workday and what the approval process will look like. All staff (Academic and Administrative & Support Staff) Video one-pager April 14
Transactions impacting pay Learn about how compensation and one-time payments will be managed in Workday. Also find out what information will be available in the Total Rewards view.
  • Supervisors & Managers
  • Academic Affairs & HR
  • Finance
- one-pager March 9
New pay slips Learn all about your new pay slip and how to access your pay information in Workday, including a walk through of the Workday pay slip. All staff (Academic and Administrative & Support Staff) Video one-pager July 14
Absence Learn about the first university-wide solution for tracking time offs and leaves of absence, including balances and accruals.
  • Supervisors & Managers
  • Academic Affairs & HR
- one-pager March 9
Security & delegation

Learn how security works in Workday and how delegation will be handled.

* June 19 update: Added delegation information on page 2

  • Supervisors & Managers
  • Academic Affairs & HR
  • Finance
- one-pager June 19
Data & reporting Learn about the new data structure in Workday, where will historical data from our current systems reside and how analytics and reporting will be accessible.
  • Supervisors & Managers
  • Academic Affairs & HR
  • Finance
- one-pager March 9
Workday Mobile Learn about the Workday mobile application and its functionalities. All staff (Academic and Administrative & Support Staff) - one-pager July 16

 

 

 

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